Procedure for Disposal of Surplus Equipment
Divisions wishing to dispose of equipment that no longer meets their needs should do the following:
Computers and Computer Peripherals
1. Computers and Computer Peripherals: All computers must be cleaned of data prior to disposal. If the computer or computer peripheral is a Unisys asset, then follow the BIS IMAC process by requesting that your department liaison fill out an IMAC form ( http://citytalk/bis/
All Other Equipment (plus computer equipment designated by BIS as non-Unisys owned)
2. Interdepartmental Reuse: Send a request for e-mail to all City, Library Board and Park Board staff to Communications, listing the equipment that is available, a time, date, contact person, and location where city staff can view and pick up equipment for their division to keep. The email should specify that the equipment is only for City or board business, and not personal usage. For non-Unisys computer assets, specify in the email that as a non-Unisys asset, it can never be attached to the enterprise network.
3. Equipment Valued at over $5,000: If the equipment had a value of over $5,000.00 when purchased, it must be taken off the fixed asset inventory. This would entail one FISCOL document, which is either a FS (fixed asset internal sale) or a FT (fixed asset transfer) document. Call the fixed asset manager, Glen Flohrs, at 673-2464 for further clarification, if needed, regarding this matter.
4. Surplus Equipment Evaluation: Procurement Division staff will evaluate the equipment to determine if there is a monetary value and a market for the equipment. If there is both monetary value and a market, the buyer assigned will determine the most cost effective way to sell the equipment using auction, sealed bids or another sale method as appropriate.
5. Donations to Non-Profits: Equipment determined to have no monetary value and no existing market will be donated to non-profit agencies working with the City.
6. Junk: If equipment has no monetary value, there is no market and it cannot be given away, then the item can be junked and designated as junk, on the fixed asset inventory, as appropriate. In order to dispose of the asset as junk from the fixed asset inventory a FD (fixed asset disposition) document must be created and processed. (Note: If a salvage value is assigned to the asset in the system the department must eliminate the salvage value on the fixed asset system prior to disposal, a FC (fixed asset change) document must be created and processed before the FD is processed.) Costs for disposed materials are paid for by the department from which the items originated.
7. Procurement Division Staff Assistance: Call Cheryl Groettum, 612 673-2197 for assistance with this procedure.
Minneapolis City Council/Mayor approval date October 22, 1998
Last updated Oct. 21, 2011