Email Message as a Record of Value

Identifying An Email Message As A Record Of Value

  1. The user (sender/recipient) determines the nature and content of the message sent via e-mail, and whether the message is a record of value.
  2. The user assigns the record to the proper record series. For example, messages that contain draft budget projections for a particular division may be categorized as budget work papers.
  3. The user consults with their department records management coordinator about retention requirements for specific documents.
  4. The user saves the message in a word processing or paper file and not within the e-mail system. The user must save the context with the message (from, sent date, to, subject)
  5. The user destroys the message according to the City’s records retention policies.

Roles & Responsibilities

Warning

Last updated Sep 27, 2011