Type

Enterprise

Applies To

Departments: All departments under the jurisdiction of the Mayor and City Council.

Employees: This policy applies to appointed employees, non-represented employees, politically appointed employees and employees represented by the Minneapolis City Supervisors Association (MCSA) and the Minneapolis Professional Employee’s Association (MPEA). Employees covered by a labor agreement should check applicable contract language regarding Alternative Work Arrangements (AWA).

Synopsis

Establishes policy, roles and responsibilities for approving and authorizing the following AWAs covered by this policy:
 

1. Compressed Workweek - A 40-hour workweek is completed in less than five full workdays or an 80 hour work schedule is completed over a two week pay period in less than 10 work days.
 

2. Flextime - A 40-hour workweek (for full-time employees) is completed but there is flexibility in establishing daily start and end times. Days of the workweek may have varying start and end times, but the pattern should recur predictably over each workweek. 
 

3. Job Share - More than one employee shares the duties of one full-time budgeted position. Work hours of each employee may vary.
 

4. Gradual Retirement - The practice of allowing individual employees nearing retirement to develop work schedules that allow them to retire gradually rather than going from full-time to retired in a very short period of time such as a single day.
 

5. Telework - Telework is the practice of an employee working remotely. Remote worksites include homes, mobile worksites, customer sites, or other remote locations. Teleworkers generally use information technologies at the remote worksite to perform their work-related responsibilities.

Department heads (or their designees) may authorize AWAs to employees as a means of accomplishing business objectives. Authorizations for AWAs shall be approved in a manner that protects the assets of the City of Minneapolis and its employees to the maximum possible extent. AWAs approved under this policy may be terminated at the discretion of the department head or their designee. AWAs are not appropriate for all employees and no employee is entitled or guaranteed the opportunity to enter into them.

History

Council Approval Date: December 10, 2010

Effective Date: January 3, 2011

Last Revision Date: December 10, 2010

Policy Coverage Expansion: Minneapolis City Supervisors Association (February 19, 2011) and Minneapolis Professional Employee’s Association (June 30, 2011)

Key Words

"Telework"; "Job Share"; "Compressed Work Week"; "Flextime"; "Flexible Work Hours"; "Gradual Retirement"; "Alternative Work Arrangement"; "Flexible Work Arrangement"; "Ergonomic Assessment"; "AWA"; "Telework Equipment Receipt"; "Phased Retirement"; "Job Sharing"; "Telecommuting"

Links

Policy Document

• AWA Policy (pdf)
   

Procedures and Forms (Additional content under development)

• AWA Procedures (pdf)
• Employee Request for an AWA Form (doc)
• AWA Agreement for Compressed Workweek, Flextime and/or Job Share Arrangement (doc)
• AWA Agreement for a Gradual Retirement Arrangement (doc)
• AWA Agreement for a Telework Arrangement (doc)
• Telework Equipment Receipt Form (doc)
• Job Change Form (Excel)

Resources

• eWorkplace-MN.com
• Telework Exchange
• When Work Works
• Labor Agreements Home Page
• Phased Retirement

Related Policies

• Electronic Communication Policy
• Social Media Policy (Pending Placement in Policy Library)

Administering Department

Human Resources

Director of Human Resources (612) 673-2139

Contacts

Human Resources Manager (Administration) (612) 673-3103
 

Human Resources Generalists