4-400 - Vehicles
Employees who are authorized to drive MPD vehicles are responsible for the proper use and parking of vehicles assigned to them.
Police vehicles shall only be operated by authorized personnel in a safe and lawful manner. A valid Minnesota Driver's License is required for anyone operating an MPD vehicle.
Personnel are authorized to claim mileage for the use of their own vehicles for police business. Personal vehicles used for police business shall be used in accordance with restrictions set forth by City Council action.
Employees operating or riding in City-owned vehicles, or in privately owned vehicles while on City business, shall wear seat and shoulder belts in accordance with the manufacturer’s recommendations. Under certain operational needs, sworn personnel may be exempt from wearing the seat and/or shoulder belts.
Employees shall not alter, add or remove equipment in or out of any MPD vehicle without written permission from their commander and approval from the MPD Police Equipment Specialist.
Idling of unoccupied marked and unmarked police vehicles shall be prohibited except in the following circumstances:
- The squad is a K-9 vehicle with the dog inside;
- The vehicle is double-parked or otherwise impeding traffic away from the curb due to a call, or at a crime scene and requires the emergency lights to remain on;
- During a traffic stop;
- During any police action taking place real-time in which the employee has to momentarily leave the vehicle but plans to be returning quickly – such as a response to calls;
- In inclement weather where leaving a squad running is necessary to provide uninterrupted service.
Employees shall not leave unoccupied police vehicles idling in precinct parking lots or while OTL.
Employees shall not idle police vehicles at off-duty jobs whether they occupy the vehicle or not, without prior written permission granted via the Off-Duty Employment Idling Request Form (MP-9060).
Employees shall not intentionally position an unoccupied police vehicle in a double-parked or traffic-impeding position so as to meet the conditions above, if not on a call or at a crime scene.
The MPD Police Equipment Specialist shall administer vehicle assignments. Only those vehicles authorized by the MPD Police Equipment Specialist may park in the Haaf Parking Ramp. All vehicles parked in the Haaf Parking Ramp shall be parked in compliance with all postings in their assigned areas.
Parking on Third Avenue between Fourth and Fifth Streets that is posted police parking is restricted to police vehicles only. Employees using these parking facilities shall park only in areas posted for police parking and shall comply with current sign postings.
Parking in all areas of the Haaf Parking Ramp leased by the MPD is restricted to authorized MPD vehicles. Bureau Heads are authorized to approve exceptions to this policy.
The MPD Police Equipment Specialist will assign a permanent "shop day" for squads. Commanders are responsible for ensuring compliance with regular "shop day" assignments and ensuring that vehicles assigned to their command receive regular maintenance.
All vehicle problems shall be reported in the yellow equipment repair log. A description of the problem must be complete and detailed. The yellow book shall be left open on the dash of the vehicle. When leaving a vehicle for repair at the Royalston Maintenance Facility, it should be parked in the "pool area" inside the garage when the facility is open. Vehicles should be parked next to the building when the facility is closed.
When notification is made that maintenance has been completed, the commanders are responsible for having the vehicle picked up immediately.
The following facilities and services are available to MPD employees to utilize for minor vehicle repairs:
Royalston Maintenance Garage: Towing, tire changes, spotlight and headlight repair services are available at the Royalston Maintenance Garage during the hours of 0600 to 2300 Monday through Friday.
Currie Maintenance Facility: Tire changes, spotlight and headlight repair services are available during night hours at the Currie Maintenance Facility from 2300 Sunday through 0600 Friday.
Contracted Service: When Royalston Maintenance Garage and Currie Maintenance Facility are closed, the current contracted service will provide tire changes, spotlight and headlight repair services to MPD police vehicles. Towing from the contracted service may be used during hours the Royalston Garage is closed or if MPD employees are advised there will be an extended wait to obtain service from the Royalston Garage.
MPD employees using the contracted service shall:
- Review the work order receipt for accuracy, signing it with their name and badge number.
- Obtain a signed copy of the work order from the contracted service’s employee.
- Forward the signed copy of the work order via inter-office mail to the Police Garage.
The contracted service information is available by contacting Channel 7.
MPD/City take home vehicles are issued based upon a need for a timely response to a police incident. Such vehicles are provided to enhance effectiveness, unit efficiency and to provide better service to the community and the department. Assignment of a take home vehicle does not constitute standby status. Persons issued take home vehicles are expected to have a high level of responsiveness to department needs beyond normal work hours. The below factors are used to consider the approval of a take home vehicle:
- Whether the employee’s assignment and/or duties are subject to emergency call back on a continuing basis and whether the distance the employee lives from the city would allow emergency response on a timely basis.
- Whether practical arrangements can be made to keep the vehicle within city limits but still be reasonably available to the employee if not a city resident.
- Whether the vehicle to be taken home by the employee is equipped in such a manner that performance of the employee's duties in his or her own vehicle would be impractical.
- Whether other conditions exist, not based on usage, which make it in the city's best interest to allow take-home privileges, such as compensation considerations or agreements made when the employee was hired.
- Whether the employee can demonstrate need based on number of meetings attended, miles driven, or related factors including, but not limited to, assignment and/or duties or position.
- Whether the employee has a past history of misuse of city vehicles.
- Other factors as determined by Police Administration.
Specific Policies relating to take home vehicles:
- Only employees authorized by the Chief or Assistant Chief are allowed take home vehicles. A list of assigned take home vehicles will be maintained by the Department’s Fleet Manager (for Police Administration) and such list will be forwarded to the City Coordinator as outlined in Chapter 30 of the City Charter.
- Take home vehicles are issued based upon specific position and job duties, not assignment to a specific unit/division.
- Persons living over 30 miles from their work assignment will not be allowed to take home a vehicle unless otherwise authorized by the Chief or Assistant Chief.
- Unless otherwise specified in a contract or labor agreement, take home vehicles will only be authorized for personal uses which are incidental to coming and going from work. Cars may not be driven by anyone not employed by the City.
- Employees away from their assignment for more than 2 weeks (including illness, vacation, training, etc.) shall coordinate with the Fleet Manager to have the city vehicle returned to the Department in their absence.
All sworn personnel and authorized civilian personnel shall be issued a fueling card for the purchase of gasoline at City of Minneapolis fueling sites. The fueling card shall be kept in the employee's possession, not the vehicle.
- Gasoline shall be purchased whenever the fuel gauge registers at or less than 1/2 tank.
- Notify dispatcher of intent to refuel.
- Employees are responsible for pumping their own gasoline.
- Only unleaded regular gasoline may be pumped unless the vehicle is equipped with a diesel engine.
- Vehicle P# and current mileage must be entered when refueling.
- Marked patrol vehicles shall refuel at fueling sites within their assigned precincts. When officers in marked patrol vehicles do not have a fueling site within their precinct, they shall use the facility closest to their assigned area.
Every time an employee purchases gasoline, the oil level shall be checked. Both the oil dipstick handle and oil fill cap are painted yellow for easy identification. If the oil is below the manufacturer's recommended level as indicated by the oil dipstick, employees shall obtain oil at the fueling site within their precinct. Only 5W30 SAE-approved motor oil shall be added. When a vehicle requires over two quarts of oil, the necessary amount shall be added and the vehicle shall be taken to the Royalston Maintenance Facility for evaluation.
Windshield Washer Fluid:
Windshield washer fluid shall be available at all precincts and at the Royalston Maintenance Facility.
Undercover vehicles have the option of fueling at City fuel sites or MPD-authorized fueling stations.
Vehicles such as K-9 or some investigator vehicles may fuel at MPD-authorized fueling stations under certain circumstances, i.e., out of town on MPD business. In addition, two quarts of oil may be purchased if needed.
Employees are responsible for reviewing the charge slips prior to signing them. Charge slip review shall include verification of the number of gallons of gasoline, the dollar amount and that no merchandise charges other than oil are listed.
Employees shall enter the following information into the computer or by hand on the credit card charge slip:
- Their employee number
- The current vehicle mileage
- Vehicle Property Number (P#)
After all the information is completed, employees shall sign the charge slip with their legible signature - full rank and name (no initials).
For credit cards without the MPD name, the above procedures must be followed excluding rank on the charge slip.
Purchases are authorized only for the vehicle P# on the credit card.
Supervisors shall collect all gas charge slips weekly and are responsible for checking them to ensure that all charges are valid and that all required information is on each slip. Once reviewed, gas charge slips shall be bundled, tagged with the supervisor's name, employee number and location, and forwarded to the MPD Police Equipment Specialist weekly.
Supervisors shall include a memo explaining any variations to MPD policy found in their review of the gas charge slips.
If a service/fueling station or other company billing lists charges unaccounted for by the charge slips remitted, supervisors responsible for the vehicles listed on the charge will investigate the charges and take appropriate corrective actions.
In the event an employee has a conflict over an invalid or otherwise unusable card, a supervisor shall be contacted. The card shall then be pulled from service by the supervisor, who shall forward a memo explaining the circumstances to the MPD Police Equipment Specialist. The supervisor's fueling card shall be used to purchase gasoline.
Lost or Stolen Cards:
If a fueling card is lost or stolen, the employee shall immediately report it to their supervisor.
The supervisor shall immediately conduct an initial investigation in an attempt to locate the missing card. If the card cannot be located, the following procedures shall be followed:
1. Complete a CAPRS report and forward a photocopy to the MPD Police Equipment Specialist with a request to obtain a new card.
2. Until a replacement card is issued, the supervisor's card shall be used. Employees using an MPD-authorized fueling card must write the vehicle P# on the charge slip in the area designated "license number."
All precincts/units/divisions with assigned motor vehicles shall maintain a motor vehicle pool. Keys for vehicles not being used shall be kept in a secure location.
Unless specifically ordered by the Police Equipment Specialist, all precinct/unit/division vehicles are to be available to all personnel within that division/unit. Requests for temporary or permanent assignment must be directed to the MPD Police Equipment Specialist.
A central pool of vehicles is available to employees from precincts/units/divisions that have no assigned vehicles or have all of their vehicles signed out. Employees needing a vehicle shall contact the MPD Police Equipment Specialist or the Operations Development Unit.
Any MPD employee involved in an accident while in a City vehicle, or any vehicle while on official duty, shall immediately notify the dispatcher to send a Traffic Investigation squad and supervisor to the scene of the accident. If the accident occurs outside of the City of Minneapolis and it is not practical for a Traffic Investigation squad to respond, the employee shall notify the local law enforcement agency to respond and complete the traffic accident investigation. The employee shall notify their supervisor as soon as practical. Every effort shall be made to leave the vehicle(s) in the position it came to rest following the accident. (4/18/08)
Sworn employee(s) involved in a vehicle accident while on-duty shall complete a CAPRS report and statement, including the vehicle P# involved in the incident. If an employee is unable to complete this report, the employee’s supervisor shall complete the report and the employee shall complete their statement as soon as they are able. Copies of the report shall be forwarded to the employee’s Commander, prior to the end of the employee's shift. CAPRS reports completed for accidents involving marked or unmarked police vehicles shall use the code SQUADA. (04/18/08)
Sworn employee(s) assigned to investigate an accident scene involving a City vehicle driven by another sworn employee shall gather the necessary information from the persons involved and complete a State of Minnesota Traffic Accident Report (PS-32003-07), including vehicle P#. (4/18/08)
Sworn employee(s) assigned to investigate an accident scene involving a City vehicle driven by an MPD civilian employee (including Traffic Control and Community Service Officers) shall gather the necessary information from the persons involved and complete a State of Minnesota Traffic Accident Report as well as a CAPRS report and statement. The CAPRS report shall be titled CITYA and include the vehicle # or P# of the vehicle involved. Civilian employees involved in the accident may be asked to complete a statement. (4/18/08)
If damage occurs to a City vehicle that was not the result of a traffic accident, the MPD employee responsible for the vehicle and/or the MPD employee who discovers the damage shall notify their immediate supervisor, who shall make arrangements to have the vehicle repaired. Towing needed for MPD vehicles must be ordered through the Auto Desk. (4/18/08)
A sworn supervisor shall be required to proceed to accident scenes involving MPD and Traffic Control vehicles and complete a CAPRS supplement regarding the accident. (03/25/08)
If a Traffic Unit squad is not available, the supervisor shall assign the investigation of the accident to an officer not involved as a driver or passenger in the accident. The investigating officer shall complete the Minnesota State Traffic Accident Report (PS62003-06) and a CAPRS supplement that includes all details of the accident.
The Accident Review Committee shall make a preliminary review of all accidents. Upon finding an accident preventable, the Accident Review Committee shall forward the case file to the Internal Affairs Unit (IAU). After approval of the recommended finding, the IAU will determine if any MPD policy/procedure was violated, and if so, an IAU investigation will be conducted.
If no policy/procedure violation occurred, the case file will be forwarded to the Training Unit and it will be kept on file for one year from the date of occurrence. If a second accident occurs within a one-year time period, the employee shall be required to attend a remedial driver’s training course at City expense. In the event a third accident occurs within one year of completion of the remedial drivers training course, the accident will be categorized (B-D) and an IAU investigation will be conducted.
The Commander of the involved employee shall be notified of the findings by the Accident Review Committee. (03/25/08)
If an accident qualifies as a critical incident, the investigation will be conducted in accordance with the Critical Incident Policy.
Accident Review Committee members are:
- Traffic Unit Commander or a designee.
- A sworn employee trained in Accident Reconstruction. (03/25/08)
Definition of findings:
- No complete determination of cause - the Accident Review Committee has insufficient or incomplete facts to make a determination of the cause of the accident or damage.
- Non-preventable accident - accident in which the driver complied with all MPD rules, regulations and procedures, and/or the Accident Review Committee determines that reasonable precautions were taken to avoid the incident considering the circumstances at the time of occurrence.
- Use of Force - by officer as defined by Minnesota State Statute 609.06.
- Preventable accident - accident in which the driver did not exercise reasonable precaution to prevent the incident. Case findings and recommendations will be forwarded to the Internal Affairs Unit.
The Traffic Unit shall maintain records of squad car accidents.
An MPD Parking Placard shall be issued to each unmarked and undercover vehicle in the MPD fleet. Parking placards will be issued to MPD vehicles according to P-Number. Each MPD Parking Placard will have a placard number and MPD P-Number displayed on the front. MPD Parking Placards shall only be used in the vehicle with the corresponding P-Number. Placards shall not be used in personally owned vehicles (POVs) unless specifically pre-approved by the Deputy Chief of Patrol.
When unmarked MPD vehicles are parked in locations that are otherwise considered in violation of existing parking laws and ordinances, MPD parking placards shall be displayed in plain view. MPD parking placards shall only be used for official City business.
MPD undercover vehicles will not be required to display a MPD Parking Placard when such identification would jeopardize on-going criminal investigations.
Last updated May. 20, 2013