Office 2010 is being installed on Police Department computers in four stages

The City’s transition from Microsoft Office 2003 to the 2010 version has now reached another stage. Currently, 19 work groups have made the transition. At this time, the new software is being installed on computers in the Police Department in four stages, each one week apart. It is expected that the transition should be completed Feb. 16. 

After this installation is completed, the next stage will involve patching KIVA and Practice Manager to become compatible with Office 2010. Once all City devices have been transitioned to Office 2010, the next step will be to upgrade MS Office Project and MS Office Visio.

Self-guided training

These self-guided, online training opportunities are available to employees:

·         Make the Switch to… lessons offer self-paced learning for each Office 2010 program (e.g. Outlook, Word, etc.).

·         Office 2010 Migration Guides are printable guides that answer commonly asked questions about transitioning to Office 2010 programs.

·         Quick Reference Guides are printable, two-page guides that show how to access the most common functions in each Office 2010 program.

What’s different about Office 2010

Computer users will immediately see differences in Outlook, Word, Excel, PowerPoint and Access files in Office 2010.

One of the more obvious changes is that Microsoft Office 2010 eliminates the toolbars and dropdown menus used in the 2003 version. In place of the toolbar, the 2010 version uses a long, wide strip called a ribbon that shows more command options than the 2003 version. The ribbon has eight tabs that display command groups organized around a similar task (such as formatting a document, inserting items or setting up a document). 

While some changes simply introduce a different approach to doing the same task, the 2010 version does do some things that the 2003 version did not. For example, the new version allows computer users to more easily save a document as a PDF. (In the 2003 version, users had to have Adobe Professional to create a PDF. In the 2010 version, a Word document can simply be saved as a PDF without any intermediate steps.)

Tips, Tricks and Need to Know pointers can be found in this document: http://citytalk/wcm1/groups/public/@bis/documents/webcontent/wcms1p-024350.docx

Employees can create new files and save them as the 2003 or 2010 version, depending on who they’ll be sharing the files with.

 

Why the upgrade

The City is upgrading the Office Suite as part of its policy to remain current with computer services and be compatible with businesses that may be using newer versions.

Published Feb. 1, 2012