2012-13 Community Participation Program
2012-13 Community Participation Program Guidelines
On March 30, 2012, The City Council approved the Community Participation Program (CPP) Guidelines for the 2012-13 funding cycle. In addition to approving the new guidelines, the City Council also approved up to $5.7 million for the next cycle of the Community Participation Program neighborhood funding allocations for the period July, 2012 through December, 2013; and approved an additional $860,000 for those neighborhoods that lost dollars in the budget action from December 2010 and are not able to access at least 70% of their original (April 2004) Phase II NRP allocation.
You can download the draft guidelines and related documents here:
- 2012-13 CPP Guidelines
- 2012-13 CPP Allocations
- Letter from the Director
- CPP Submission Template (.doc)
- 2012 Annual Report Guide (.doc)
- Acronym Guide
- Sample Neighborhood Organization ADA Policy (.doc)
- Sample Neighborhood Organization EEO Policy (.doc)
- NCR Staff Neighborhood Assignments
- Payment Request Form (xls)
2012 CPP Guideline Revisions Update
Beginning in August 2011, the NCR Department worked with the Neighborhood and Community Engagement Commission (NCEC) to revise the Community Participation Program Guidelines to reflect the use of the redirected NRP funds. The Department provided the draft guidelines to neighborhood organizations for a 45-day review and comment period, and held eight informational meetings at several different locations throughout the City. NCR staff also attended several neighborhood organization board meetings by invitation during the comment period to provide information on the draft Guidelines. Written comments were received from 22 neighborhood organizations.
The draft guidelines were reviewed and recommended for approval by the NCEC at the February 28, 2012 meeting.
In addition to $5.7 million in CPP funds that would be allocated to neighborhood organizations through the CPP allocation formula, the NCR recommends that an additional $860,000 be allocated to those neighborhoods that lost funding in the December 2010 budget action and were unable to contract up to 70% of their Phase II funds. These additional “Equity Funds” will be allocated according to the amount necessary to allow any neighborhood to access up to 70% of its NRP Phase II allocation. The Equity Funds will be added to those neighborhoods’ CPP allocation. The Equity Funds represent a one-time adjustment to the CPP allocation for the impacted neighborhoods. The allocation formula is not changed. Neighborhoods may choose to use Equity Funds in support of their CPP activities, or in support of NRP Phase II strategies in accordance with the CPP Guidelines.
The two sources of the Equity Funds are the remaining NRP Administrative Fund (after covering costs incurred in the closeout of the NRP office), and a reduced CPP reserve fund. The reduced reserve fund may impact the ability of the NCR to manage program cash flow in future funding cycles.
These recommendations were reviewed by the Neighborhood and Community Engagement Commission without consensus, and by the NRP Policy Board
On March 7, 2012 NCR Staff presented draft revisions to the Community Participation Program (CPP) Guidelines and funding allocations to the City Council’s Committee of the Whole (CoW). Community Participation Program Funds are intended to support neighborhood organization’s community engagement activities and related administrative expenses, as well as a new component, Neighborhood Priority Plans.
The redirecting of NRP funds for use in the CPP has required these CPP guideline changes. The proposed Guidelines contain a number of both technical and substantive revisions. It is anticipated that the City Council will consider these revisions in late March or in April. (Once the date has been finalized, it will be posted here). The CoW also directed staff to return with options to have the formula reflect additional funds for neighborhoods that lost dollars in the budget action from December 2010.
Elements of the guidelines that will stay the same for neighborhood organizations include:
- Three core program purposes: to identify and act on neighborhood priorities; to influence City decisions and priorities, and to increase involvement.
- Standards and expectations of program.
- Ability to roll funds over from one funding cycle to the next.
- Three-year funding cycle for stability and reliability, starting in 2014.
- Annual contracting and reporting.
- Support for NRP Phase II planning activities
The substantive revisions are:
- The Guidelines now provide for development of Neighborhood Priority Plans. Neighborhood based planning is an essential component of the NRP statute, and Neighborhood Priority Plans are identified in the revised NRP ordinance as the new form of neighborhood action plans.
- The Guidelines allow funding of projects identified in Neighborhood Priority Plans. Project implementation was not provided for under the previous guidelines. The revised guidelines now allow neighborhoods to allocate funding for priorities identified in the neighborhood’s plan, including projects identified in a neighborhood’s Phase II NRP plan.
- Authority for review and approval of Neighborhood Priority Plans will fall under NRP Policy Board. At the beginning of each funding cycle, the NCR department will review and approve initial for funding submissions by neighborhood organizations through the Community Participation Program. This parallels the previous process neighborhood organizations were familiar with under NRP, and also minimizes conflicting authority over implementation of the CPP program. As with NRP Phase I and Phase II, Neighborhood Priority Plans approved by the NRP Policy Board are then forwarded to the City Council for final approval.
- Appeals for denied funding will be directed to NCEC rather than City Council. This reflects the NCEC’s revised role in identifying recognized neighborhood organizations.
Some of the minor technical changes include:
- Program purposes were updated to allow for development of Neighborhood Priority Plans.
- The Eligibility section and Standards and Expectations section were combined for clarity.
- Some changes to eligible funding (e.g. food not an eligible expense). Food, as an example, is not an allowed expense under the NRP statute. Other changes to eligible expenses are intended to provide consistency with NRP Phases I and II. The NCR Department will work with the NRP Policy Board to review and revise NRP policies.
- Ability for neighborhood organizations to request contracts timed according to organization’s fiscal year. A number of neighborhood organizations have fiscal years that are other than a calendar year, and have requested contracts that align with their fiscal years.
- Changes to the submission process for Community Participation Plans. The changes are in response to questions the NCEC asked about neighborhood submissions.
The draft guidelines were reviewed and recommended for approval by the NCEC at the February 28, 2012 meeting. The NCEC recommended three additional provisions that do not appear in the draft guidelines:
- that newsletters that accept advertising be an eligible expense;
- a footnote to the ineligible expenses section that, if additional funding sources become available in the future, that food may be an eligible expense; and
- a guarantee in Section V that future funding won’t be denied to neighborhood organizations if a neighborhood priority plan is not approved by the City Council.
NCR is recommending the approval of up to $5.7 million for the next cycle of the Community Participation Program neighborhood funding allocations for the period July, 2012 through December, 2013.
Feedback on Draft Community Participation Guidelines
The following comments have been submitted in response to the draft Community Participation Guidelines.
Draft Revisions to the Community Participation Program Guidelines (Fall 2011)
Over the past several months, NCR has been working on some very important changes coming up for neighborhood programs, including changes to the Community Participation Program (CPP) and the Neighborhood Revitalization Program (NRP). These changes include:
- The sunset of the NRP Joint Powers Agreement, which means NRP as a separate administrative entity will conclude at the end of this year;
- Transfer of NRP administration into the Neighborhood and Community Relations (NCR) Department;
- Revisions to the Community Participation Program;
- Sunset of the existing NRP Policy Board and formation of a new NRP Policy Board; and
- A reorganized Neighborhood and Community Engagement Commission.
We are working hard to ensure that this transition is as smooth as possible for neighborhoods. Additional meetings have been scheduled to ensure that neighborhood organizations have more opportunities to review the new guidelines.
The City of Minneapolis invites and encourages participation by every resident to each program, service and event within our city. Should you require an accommodation in order for you to fully participate, or should you require this document in a different format, please let us know by contacting 612-673-3737.
Last updated Aug. 15, 2013