Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, November 9, 2009

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Present: Committee Members Council Members Ostrow (Chair), Schiff, Hofstede, Glidden,

Hodges (quorum 4)

Absent: Committee Member Colvin Roy

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. Utility Billing Insert:

Approve December 2009 utility billing insert providing information about pet licensing and announcing the availability of online pet licensing.

Action Taken: Approved

Staff reports: Dec Billing Insert RCA; Insert

2. Emergency Services:

Authorize expenditure of $71,000 to Clean Response, Inc. for water damage clean-up and mold mitigation measures at the Convention Center following the August tornado storm damage. Funds available within existing operating budget.

Action Taken: Approved

Staff report: Clean Response RCA

3. Bid for Closed Circuit Television Security:

OP #7203, accept low bid of Pro-Tec Design, Inc., to furnish, install and deliver a closed circuit television security system at the Minneapolis Convention Center ($590,000).

Action Taken: Approved

Staff report: Pro-Tec Design RCA

4. City Financial Policies:

Approve amendments to the City’s financial policies to eliminate conflicting language and expand independent board recoupment policy.

Action Taken: Approved

Staff report: Financial Policies RCA

5. Target Center Refunding Bonds:

Approve resolution authorizing the Finance Officer to accept bids and award General Obligation Tax Increment Refunding Bonds for the Target Center in compliance with applicable Minnesota Statutes.

Action Taken: Approved

Staff reports: Target Ctr Refunding Bonds RCA; Resolution

6. Meet Minneapolis / iDSS:

Authorize proper City officers to execute documents releasing the City’s claim on software as partial security for loans to Meet Minneapolis relating to iDSS. All other loan terms remain unchanged.

Action Taken: Approved

Staff report: Meet Mpls iDSS RCA

7. Juvenile Supervision Center:

Authorize proper City officers to increase contract amount for The Link, for a not-to-exceed annual amount of $280,000 for 2009 and 2010 services. No additional appropriation required.

Action Taken: Approved

Staff report: The Link RCA

8. Detox Van:

Authorize execution of a multi-year contract with Hennepin County to provide police detox van services (2010 through 2013) for an estimated $177,695 in 2010 and annual costs to be determined subsequently; and Approve appropriations.

Action Taken: Approved

Staff report: MPD Detox Van RCA

9. New Appointed Position - Access and Outreach Manager:

a) Find that the proposed position meets the criteria in Section 20.1010 of code;
b) Approve the proposed position: Access and Outreach Manager (Appointed), allocated to grade 10 with 495 points; and
c) Approve annual salary, effective November 4, 2009.

Executive Committee Action: Approved

Action Taken: Approved

Staff reports: Access and Outreach Mgr NCR RCA; Classification LTR; Salary Ord

10. Bid for Demolition of Eight Structures:

OP #7207, accept low responsive bid of Buberl Recycling and Composting, Inc for demolition and site clearance of eight structures for Regulatory Services ($97,428).

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Demo Bid RCA

11. 35W Crosstown Municipal Agreement (south of 42nd Street):

Authorize the negotiation and execution of Amendment No. 2 to the 35W Crosstown Municipal Agreement with the Minnesota Department of Transportation due to changes in the anticipated scope and cost of the project. No additional appropriation required.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Municipal Agreement

12. Minneapolis Economic Recovery Strategy - Camden Bridge Rehabilitation Project:

a) Accept $400,000 in funds from the Minnesota Department of Transportation (Mn/DOT) and increase the appropriation for the Camden Bridge Rehabilitation Project by $400,000; and

b) Authorize the proper City officers to negotiate and execute a Partnership Agreement and a Cooperative Agreement with Mn/DOT for the renovation of the Camden Bridge.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports: Camden Bridge Project; Map

13. Marquette Ave S and 2nd Ave S Reconstruction Projects:

a) Receive and accept the final costs of all project work in the Marquette and 2nd Ave Reforestation Project, thereby closing the project and reallocating $200,000 of Net Debt Bonds from the Reforestation Project to the Marquette Ave and 2nd Ave Double Width Transit Lanes Projects;

b) Request concurrence of the Board of Estimate and Taxation in the reallocation of already issued Net Debt Bonds;
c) Authorize the execution of Amendment #2 to the contract with Shafer Contracting increasing the maximum billing amount by $1,099,766 to allow for additional work due to changed conditions not provided for in the original scope of the contract; and
d) Authorize the proper City officers to execute a third amendment to the contract for an amount not to exceed $300,000 to ensure the project is completed by the federally mandated deadline of December 31, 2009. No additional appropriation required.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Marquette & 2nd Reconstruction

14. EPA Amended Agreement for Grant Funds:

a) Authorize the acceptance and execution of an amended contract with the Environmental Protection Agency (EPA) in the amount of $1,427,300 for the Combined Sewer Overflow (CSO) Program and Infiltration & Inflow Removal Programs (CSO 052, 054, and 055);

b) Increase the appropriation in the Sanitary Sewer Fund by a total of $1,044,500, to be reimbursed by the EPA Grant; c) Increase the appropriation in the Stormwater Fund by a total of $382,800, to be reimbursed by the EPA Grant; and d) Increase the appropriation in the Grants - Federal Fund $1,427,300, to be reimbursed by the EPA Grant.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: EPA Amended Agreement

15. Marquette and 2nd Avenue Transit Shelters:

a) Increase contract with Meisinger Construction by $125,000 for shelter construction change orders; and

b) Increase contract with URS Corp by $192,000 for design and field construction management related to the bus shelters.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Transit Shelters

16. Road Maintenance Agreement:

Authorize the negotiation and execution of the Proposed Road Maintenance Agreement between Hennepin County and the City of Minneapolis, effective January 1, 2010 through December 31, 2012.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Road Maintenance Agreement

17. NRG Energy Center Contract Extension:

Authorize the preparation and execution of amendments to two contracts with NRG Energy Center to allow up to two 5-year contract extensions to supply steam/chilled water to the Federal Courthouse and 10th and Hennepin parking ramps.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: NRG Contract Amendments

18. Franklin Ave & East River Parkway Intersection Study:

a) Approve the Plan Concept for the intersection of Franklin Ave S and East River Pkwy; and

b) Authorize an amendment to the agreement with Hennepin County to increase cost sharing participation by $13,899.50 for the intersection study and preliminary design. No additional appropriation required.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports: Intersection Study RCA; Map

19. Bus Stop Shelters Franchise:

Subject matter of an ordinance amending Appendix G of the Minneapolis Code of Ordinances relating to Bus Stop Shelters Franchise (interim extension to April 1, 2010). (Colvin Roy)

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Bus Stop Shelters RCA

Discussion Items

20. Sales and Marketing Services:

Authorize execution of contract with Meet Minneapolis for sales and marketing services for the City and the Minneapolis Convention Center.

Action Taken: Approved

Staff reports: Meet Mpls Contract RCA; PowerPoint Presentation

21. 3rd Quarter 2009 Financial Status Report:

Acceptance of report.

Action Taken: Received and filed

Staff reports: 2009 3rd Qtr RCA ; and Report

22. Departmental Budget Status Reports:

Receive and file.
a) Fire Department
b) Police Department

Action Taken: Received and filed

Staff reports: Fire Department; and Police Department; Updated MPD Report

Postponed Items

23. Consolidated Redevelopment Tax Increment Financing District Tax Increment Financing (TIF) Plan for the:

a) Consider approval of a resolution approving the Consolidated Redevelopment Tax Increment Financing District & Plan. Tax increment revenue from the district will be used to help pay Target Center debt and to fund neighborhood revitalization activities; b) Approve the Basic Tax Increment Allocation Methodology; and c) Authorize the Finance Officer to enter into a Memorandum of Understanding between the City & Hennepin County; d) Approve amendment to 2009 General Appropriation Resolution by establishing the Community Planning & Economic Development agency Fund 01CON and appropriating $10,000 to the fund.
CD Action Taken 7/21/2009: Forward without recommendation; W&M Action Taken 7/27/2009: Approved.
Council Action 7/31/2009: Referred back to Ways & Means/Budget Committee
W&M: Postponed 8/10/2009

Staff reports: Con Redev TIF RCA ; Con Redev TIF PLAN ; Ex1 Spec Legs Ex2 Maps Ex3 Projected TI 2011 Ex4 Projected TI 2011-2020 Ex5 Parcels List

Upcoming Public Hearing - November 30, 2009

24. Cable Communication Franchises Agreement:

Public hearing to consider amending Appendix H of the Minneapolis Code of Ordinances relating to Minneapolis Cable Communication Franchises, by repealing the current ordinance, and adopting a new Cable Franchise Agreement between the City of Minneapolis and Comcast.

Staff reports: Cable Franchise Agreement RCA; DRAFT Ordinance; Cable Agreement; Excess Fiber Agrmt; and Alternative Network Agrmt

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, November 30, 2009

Next City Council Meeting: Friday, November 13, 2009

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Last updated Oct. 18, 2011