Historic Orpheum, State and Pantages Theatres

RFP Questions and Reponses—Second Set

Additional Information for Responses 6 and 9 to Theatre Dreams Questions Dated September 2, 2004

Response 6: Certificates of Occupancy are not available. Please refer to Property Information/.

Response 9: Information on the Orpheum easement is in the following files:

Questions from David Galligan, Ordway
Friday, September 10, 2004; Sent 3:55 PM

Response

1. What is the projected timeframe for both the questions and answers to be posted on the website that have been submitted in writing after the conference?

Refer to the RFP.

2. What is the process for obtaining clarification of a posted answer or available documentation after the September 10th question deadline passes?

Questions will be answered by September 17 unless indicated differently on September 17.

3. As requested previously, please provide the American Engineering test results. We are particularly interested in asbestos and air quality testing, particularly in the Orpheum.

See Combined Response 5.

4. Please clarify the City’s plans to separate out common areas, plumbing, utilities and other systems in the Pantages if/when the Stimpson building is sold.

Common areas were indicated on Pantages/Stimson handout at September 1, 2004 pre-bid conference. Plumbing is completely separate (no plumbing currently in Stimson). HVAC separated and separately metered. Electrical to be separately metered as part of Stimson build-out.

5. Please provide a maintenance schedule for theatrical lighting fixtures for all three venues.

Currently the fixtures are maintained on an as needed basis by house stagehands.

6. Why are there no fall arrestors in the box booms of all three venues?  Is there a plan to install fall arrestors and what bids have been done for installation?

House stagehands use secure rigging harnesses when performing work in the box booms of the three theatres.

7. How old are the follow spots in all three venues? Please provide a maintenance schedule for same.

• Pantages spots – 2 years old

• Orpheum spots – 1 is 8 years old, the others are over 10 years old

• State spots – 1 is 3 years old, the others are over 10 years old

• Spots are maintained on an as needed basis by house stagehands.

8. Please provide documentation of cost for relamping front of house and non-theatrical spaces in Orpheum and is this lighting under Local 13 jurisdiction?

Relamping front of house and non-theatrical spaces in the Orpheum is done on an as needed basis by house stagehands.

9. In the Orpheum and State, are work lights separate from the dimming system (i.e. hard wired system)?  If so, what capacity is there to add on?

The Orpheum work lights are not separate from the dimming system, but there is capacity to do so. In the State Theatre the work lights go through the dimming system but are controlled by the house light control board. There is some capacity to add on.

10. What is the age and model/version of the light board in the Orpheum?

The light board is an ETC Expression and was installed in 1992.

11. What type of lighting fixtures are in the lobbies of all three venues (incandescent or fluorescent?)

The State and Pantages use incandescent. The Orpheum uses both incandescent and fluorescent.

12. Who are the seat part vendors for the State and Orpheum theatres?

Cy Young Industries.

13. What problems have developed with spare/replacement parts for historic seat furnishings?  (i.e. are there hidden costs for re-casting any seat part needed to maintain seats?)

It is becoming increasingly difficult to obtain spare/replacement seat parts. The Manager is in the process of finding additional vendors to address this problem.

14. What is the date of last stage floor replacement in the Orpheum?

1997

15. What is the audio rental budget for the most recent performance year for each of the three venues?

All rentals of any outside audio equipment are paid for by the users not the theatres.

16. What percentage of that performance year was theatrical / rock / industrial for each of the three venues?

See breakdown on spreadsheet included with the RFP (Exhibit 11).

17. When was the last professional rigging inspection performed in all three venues and what were the results?  If such inspection has been preformed, has all recommended work been completed? If not, what is the plan to comply with the recommendations?

The rigging inspections are performed regularly and maintained by house stagehands who have the professional expertise with working with the equipment.

18. Please provide fire proofing certification for all soft goods in all three venues.

All soft goods have been fire proofed. Any certificates are included with the specifications materials. See Combined Response 6.

19. What data lines exist in all three venues and where do they go?

• Orpheum – 18 lines (Box office (6), front of house (3), back of house(9))

• State – 37 lines (Box office (5), front of house (5), back of house (13), sales office (14))

• Pantages – 17 lines (Box office (6), front of house (3), back of house (8))

20. What video capacity is there in all three venues (i.e. closed circuit to lobby etc.)?

There is no video capacity in any of the three venues at this time.

21. The RFP includes two financial documents "Orpheum, State and Pantages Theatres Operating Statement 1998 – 2003" and "MCDA Theatre-Related Expenses".  To gain an understanding of the total annual direct operating expenses do you need to add together the information on both pages, i.e. the operating loss for 2003 was ($390,639) or the cumulative operating loss since 1998 is ($1,364,801)?  If this is not correct, please provide an explanation of these documents.

The "Orpheum, State and Pantages Theatres Operating Statement 1998 – 2003" spreadsheet represents the Operating Account’s net of revenues and expenses as defined in the Management Agreement. The "MCDA Theatre-Related Expenses" spreadsheet represents Owner’s expenses pursuant to the Management Agreement. It does not represent a net of revenues due to Owner (via Restoration Fees or other revenues) and expenses.

22. According to the operating statements for the theatres the management fees are approximately $620,000 for fiscal year 2003. What expenses is the contracted manager directly responsible for paying from this fee? Please list the types of expenses and dollar breakdown for each of the years covered by the operating statements.

See Management Agreement (Exhibits 2-4 to the RFP).

23. Please provide a list of community-based non-profit arts or cultural organizations that have rented or been presented at each of the three theatres for the past five years.

See below

23. List of community-based non-profit arts/cultural organizations:

Penumbra Theatre

Minnesota Dance Theatre

Hennepin Theatre Trust

Ballet Arts Minnesota

Minneapolis Park Board

Jungle Theatre

We Win Institute

Minnesota Foodbank Network

Greater New Haven Center for the Performing Arts

Festival of the Heart and Soul

Minnesota Aids Project

Minneapolis Aquatennial

Ordway Center for the Performing Arts

Walker Art Center

Minnesota Film Arts

Live at the Guthrie

Developing Arts and Music Foundation

Mosaic

WCAL

The Masters Forum

Children’s Cancer Research Fund

KTIS FM

Jade Foundation

University Film Society

Minnesota Sinfonia

Breck School

Open Arms Minnesota

Twin Cities Gay Men’s Chorus

United Deliverance Temple

National Association of Basketball Coaches

AARP

Weisman Art Museum

Minneapolis Musical Theatre

Family Federation for World Peace

Theatre de la Jeune Lune

Out and Equal

Minnesota Family Instiutute

Minnesota Czechoslovak Center

Greater Minneapolis Convention and Visitors Association

Committee for the Urban Environment

Regis Center for the Arts (University of Minnesota)

Growth and Justice

Minnesota Orchestral Association

Vox Medusa Dance Company

Stairstep Foundation

Excelsior Gospel Choir

Last updated Nov. 2, 2011