Participation guidelines

All views are welcome. We encourage positive comments and constructive criticism. Learn the rules for taking part in a meeting.

Rules for participating

We conduct meetings in a professional and courteous manner.

We expect everyone who participates to conduct themselves in a manner that:

  • Does not disrupt the orderly conduct of the meeting
  • Does not interfere with the ability of others to observe
  • Does not create fear or intimidation

See Rules of City Council § 12 - Public Attendance and Participation

Speaking in an online meeting

The Chair of the meeting will call your name when it is your turn to speak. We call on speakers in the order they sign up.

When we call on you to speak, press *6 to unmute. Please wait a moment for a recorded message that says you’re unmuted before you begin.

Identify yourself for the public record and then address remarks to the Council or board members as a whole.

Speak clearly and try to limit remarks directly to the matter being discussed.

We encourage groups to select a person to speak on behalf of their organization. Groups of speakers are also encouraged to consolidate their comments and avoid repetition.

Time limit

The amount of time given for remarks is set by the Chair of the meeting. It often depends on the number of who have people signed up. You will generally be given 2 minutes.

At the end of your time, you may hear a timer go off. The Chair will tell you that your time is up. 

The public record

Your participation and anything you share in a meeting will be part of the public record. Only include information that you are comfortable making public.

If you need assistance

The City invites and encourages participation by every resident to each program, service and event within our city. If you require help in order to fully participate, or need documents in a different format, please let us know by contacting 311 or 612-673-3000 at least 5 days prior to the meeting.