Our purpose

Records and Information Management:

• Develops and maintains of retention schedules that identify classifications of records and retention time periods
• Manages the City's compliance with State law that relates to public access and privacy protection of paper and electronic records
• Maintains the City Records Center and destroys records when retention time periods have expired
• Maintains the historical collection of records in the City Archives

City Records Center

Inactive records from City departments are stored in archive boxes in five floors of the City Hall Clock Tower. Approximately 14,000 boxes can be stored here. While many of these documents are public records, they can only be obtained via a request from the department that originally sent them to the Record Center for storage.

City Archives

Historic City documents are kept in the Archives, located above the Records Management Office. The following types of materials can be found:

• City directories dating back to 1879: A comprehensive listing of residents and businesses in the City. The directories list occupations for many residents.
• Building and housing survey from 1933-34. The survey lists details including: when each house was built, general condition of the structure, and the owner and residents.
• Map collection
• Photographs
• City reports such as departmental annual reports.