City of Minneapolis Enterprise Procedure Coversheet

Labeling Email Messages

Governing Policy - Electronic Communications Policy

Type

__X_ Enterprise*

____ Departmental ______________________________

*Check with the Departmental Policy Coordinator for procedures specific to each department.

Applies To

__X_ City Council Departments

____ Specific Department(s) _____________________

____ City Council Departments + Boards and Commissions

____ Other ______________________________________

Synopsis

Messages sent via e-mail meet the State of Minnesota definition of a record. As such, specific classifications of messages sent via e-mail, including any attachments, shall be retained according to the City of Minneapolis Records Management Policy.

History

Department Approval ___City Clerk _________

Effective Date ___09/10/05______________

Revision Dates ________________________

Key Words

Email; records; retention; labeling

Links

Procedure

Contacts

Merry Keefe, 612 673 3765

Last updated Sep 27, 2011