TO PROTECT WITH COURAGE

TO SERVE WITH COMPASSION

10-300 Investigative Case Management

10-301 USE OF CASE FILE

(A)

Officers doing an investigation shall use a case file consisting of the following:

All reports and/or entries shall be in the exact order specified on the case file cover page and checklist form.

All reports and/or entries for a particular line item shall be in chronological order.

In instances where the case is too large to house within a standard manila case file folder, a three ring binder may be substituted. In these instances, the case file cover page and checklist form shall be the first (top) page in the binder.

10-302 SUPPLEMENTARY REPORT PREPARATION

(A)

All investigative personnel will make the following notations on their supplementary reports in the manner described below. Case status phrases must appear as the very last statement on each supplement and must be typed in all capital letters.

1. CASE CONTINUED - OPEN: Phrase indicates that the investigation is being pursued. Example:

CASE CONTINUED - OPEN

Sgt. John Doe, Badge #:4758

Robbery Unit

2. CASE CONTINUED - PENDING FURTHER INFORMATION OR LEADS: Phrase indicates that investigation is NOT being pursued until such time as additional information or leads are received. Example:

CASE CONTINUED - PENDING FURTHER INFORMATION OR LEADS

Sgt. Jane Doe, Badge #:5748

Robbery Unit

3. JURISDICTION CHANGE: Narrative must reflect investigative findings supporting the following elements:

  1. Reason for the change.
  2. Date and time of transfer.
  3. Full title of agency and investigator case sent to.

EXAMPLE:

Jurisdiction changed to the Federal Bureau of Investigation, Special Agent John Wall, on 12/01/92, 1500 hours.

Sgt. John Doe, Badge #:4857

Robbery Unit

4. CASE CLOSED - EXCEPTIONALLY: Narrative must reflect investigative findings supporting the following elements:

  1. Suspect ID known.
  2. Sufficient information to arrest, charge and locate suspect.
  3. Reason why suspect cannot be arrested, charged and located.

EXAMPLE:

CASE CLOSED - EXCEPTIONALLY

John L. Jones, DOB: 05/08/55, identified as suspect by witness, died on 12/10/92 in car crash.

Sgt. Jane Doe, Badge #:5748

Robbery Unit

5. CASE CLOSED - BY ARREST/COMPLAINT: Narrative must reflect investigative findings supporting the following elements:

  1. Date and time case submitted; and
  2. Prosecutor and agency (city or county); and
  3. Whether or not a complaint was issued; and
  4. Name of judge complaint was submitted to for signature; and
  5. Suspect's full name, DOB, MPD#; and
  6. Charge, statute/ordinance number.

EXAMPLE:

On 12/01/92 at 1400 hours, case was presented to Assistant County Attorney, Jane Roe, who issued complaint charging Don Doe, DOB: 01/11/48, MPD#: 12345 with First Degree Criminal Sexual Conduct, 609.342. Complaint was signed by Judge Roe Doe and filed in the Clerk of District Court's Office at 1530 hours, 12/01/92.

6. PROPERTY DISPOSITION: Narrative must reflect the following disposition elements:

  1. Property Inventory Number; and
  2. Line item number; and
  3. Disposition, i.e., release, hold, destroy and by whom, and
  4. The name of the person to whom the property is to be released.

This information does not have to be reflected in the narrative if all the information listed above, including a name of an individual person for each specific item to be released, is listed on the Property Disposition Screen of the CAPRS System. (04/01/93)

EXAMPLE:

Property disposition P.I. #10,000-85 Lines 1 through 9 to be held Until final disposition in court.

Lines 1 through 8 after disposition may be returned to Don Edward Doe.

Line 9 is to be destroyed by the City of Minneapolis after disposition.

P.I. #10,001-85 Line 1, currency in the amount of $75.00 may be returned to Don Edward Doe upon request.

Signed: Sgt. Jane Doe, Badge #:4857

Robbery Unit

7. CASE CLOSED - UNFOUNDED: Narrative must reflect investigative findings supporting one of the following disposition elements:

  1. No offense
  2. No attempt
  3. False report
  4. Baseless

EXAMPLE:

CASE CLOSED - UNFOUNDED

False report

Sgt. John Doe, Badge #:5748

Robbery Unit

The commanding officer, or proper designee, is responsible for review of all case closures assuring that cases are completed in an accurate and timely manner. (04/01/93)

When the original offense is changed for any reason, that change must be noted in a Supplementary Report written on that case. The change also must be made in the CAPRS system by entering the change on the LOC screen. (04/01/93)

Last updated May 17, 2013