Be sure to print a copy of your Dec. 28 electronic pay stub before Jan. 2, 2013 to ensure you have a record of important 2012 tax withholding and deduction information. Printing your paycheck is the only way to ensure you have 2012 tax withholding and deduction information. Information on your Dec. 28 electronic pay stub includes year-to-date union dues, vacation, sick time and charitable contributions.
Your year-end 2012 information is available only for a limited time. After Jan. 2, your paycheck will reflect only 2013 withholding and deduction data, and you will no longer be able to retrieve 2012 tax withholding and deduction information.
Please note: Your Dec. 28 pay stub is NOT your W2 Tax Statement. W2 Tax statements will be mailed to all employees by Jan. 31, 2013.
To print a copy of your final 2012 pay stub for your records:
- Log onto HRIS Self-Service between Saturday, Dec. 22 and before the end of the day Jan. 2, 2013.
- Access your pay advice for Dec. 28, 2012.
- Print a copy or copies for your tax records (make sure your margins are set to .5” to ensure both sides of your pay advice will print).
- Be sure to log out of HRIS after viewing and printing your pay advice.
If you have any questions, please contact your department’s payroll liaison. To see the list of payroll liaisons, click on CityTalk’s Central Payroll Web page and then open the PDF called “Contact Information.”
The end of the year is also a good time for you to:
- Verify/update your home address and make any necessary updates by Jan 14 2013. W2 forms will be processed and mailed to your home address before Jan. 31, 2013.
- Verify that your name matches the name on your social security card to ensure that wages are posted properly with the Social Security Office and to avoid and potential fines. This is especially important if you changed your name during the year.
- Submit a new 2013 W4 Form by Feb. 15, 2013 if you are currently filing "exempt status" and wish to remain exempt.
You must complete a new W-4MN form IF you:
- Claim fewer Minnesota withholding allowances than your federal allowances, or
- Claim more than 10 Minnesota withholding allowances, or
- Want additional Minnesota withholding deducted from your pay each pay period, or
- Claim to be exempt from federal withholding or claim to be exempt from Minnesota withholding.
Published Dec. 19, 2012