Ways & Means/Budget Committee Agenda
Standing Committee of the City Council, Minneapolis, Minnesota
 
Regular Meeting
December 3, 2013 – 1:30 p.m.
Room 317, City Hall
 
Members Present: Betsy Hodges (Chair), Elizabeth Glidden, Diane Hofstede, Gary Schiff, Meg Tuthill (Quorum: 4)
Members Absent: Sandy Colvin Roy
Consent
Attorney
1.   Micosse No-Fault Claim:
Approve initial authorization to submit all current and ongoing bills relating to no-fault claimant Kokou Micosse directly to the City Finance Officer for payment following review and signature by the City Attorney’s designee.
Staff Report: Micosse No Fault Claim RCA
Action Taken: Approved

2.   Ethics Board Appointments:

      Notice of a Public Hearing scheduled for December 11, 2013, to solicit public input in consideration of 2014 appointments to the Ethics Board.

      Staff Report:  Ethics Board Appointment RCA; Ethics Board Appointment Application
      Action Taken: Approved

Convention Center
3.   Target Center Renovation Project:
Authorize to execute contract for Owner’s Representative for the Target Center sports and entertainment arena renovation project. No additional appropriation required.
Staff Report: Target Center RCA
Action Taken: Approved
4.   Convention Center Concession Equipment:
Accept low bid OP 7866 of Premier Restaurant Equipment Company for an estimated expenditure of $156,907 to furnish and deliver refurbished portable concession equipment to the Minneapolis Convention Center.
Staff Report: OP7866 RCA
Action Taken: Approved
Finance
5.   Entertainment Facilities (Target Center/Xcel Arena) Coordination Study and Report:
a)    Authorize to enter into the Joint Powers Agreement with the State of Minnesota; and
b)    Amend the 2013 General Operating Resolution by increasing appropriation in the Target Center (Arena Reserve Special Revenue) fund by $25,000.
Staff Report: JPA RCA
Action Taken: Approved
Human Resources
6.   Health Reimbursement Plan Amendments:
Authorize amendments to the City of Minneapolis Health Reimbursement Arrangement Plan (HRA) and City of Minneapolis Amended and Restated Health Reimbursement Arrangement Trust Agreement (HRA Trusts) to comply with federal health care reform legislation.
Staff Report: HRA Amendments RCA
Action Taken: Approved
Information Technology
7.   Telecommunications (Voice and Date) Systems:
a)    Authorize to execute a two-year contract running through 2015 with CenturyLink for managed hosting and cloud telecommunication (voice and data) services, in a not-to-exceed amount of $2,000,000;
b)    Include option of two additional two-year extensions;
c)    Customize liability terms and conditions. No additional appropriation required.
Staff Report: CenturyLink RCA
Action Taken: Approved
8.   PeopleSoft Financials (COMPASS) Upgrade:
Authorize issuance of Request for Proposals for Senior Project Management Services for the PeopleSoft Financials Upgrade (COMPASS) as part of the Enterprise Resource Planning Program.
Staff Report: RFP Compass RCA
Action Taken: Approved
9.   Information Technology Managed Services:
a)    Amend contract C-37373 with Pillsbury Winthrop Shaw Pittman LLP, for outsourcing advisory services, by $276,150 for a new not-to-exceed amount of $1,431,150; and
b)    Add legal services relating to the upcoming Information Technology managed services Request for Proposals and subsequent negotiation and contract drafting process.
Staff Report: Pillsbury RCA
Action Taken: Approved
Mayor’s Office
10.   Mayors Against Illegal Guns (MAIG) Regional Coordinator:
Approve amended request previously approved, allowing the acceptance of a grant of $60,000 from United Against Illegal Guns to hire a Regional Coordinator for 2013 and approving the passage of a resolution appropriating funding to the Mayor’s Office in Grants – Other Funds by $60,000 and increasing the revenue source by $60,000.
Staff Report: AMENDED MAIG RCA
Action Taken: Approved
11. Minneapolis Public Schools Education and Outreach Grant:
Approve amended request previously approved, allowing the acceptance of a grant of up to $25,000 from The Minneapolis Foundation to advance strategic direction of Minneapolis public school education and outreach efforts, and approve passage of a resolution appropriating funding to the Mayor’s Office in Grants – Other Funds by $25,000 and increasing the revenue source by $25,000.
Staff Report: AMENDED Mpls Foundation Grant RCA
Action Taken: Approved
Referred by Community Development Committee
12. Greenway Heights (Bloomington Ave S & Midtown Greenway):
  1. Consider resolution approving the Greenway Heights TIF Plan and the related Modification No. 2 to the Lake and Bloomington Redevelopment Plan and Modification No. 1 to the East Phillips Commons, Phase 1 TIF Plan. The Plans will create a new housing TIF District to facilitate development of 42 units of affordable workforce rental housing in a new four-story building with underground parking on a vacant site at the northeast corner of the intersection of Bloomington Avenue South and the Midtown Greenway in south Minneapolis;
  2. Consider resolution authorizing the issuance of a Limited Revenue Pay-As-You-Go TIF Note not to exceed $441,500 for the Greenway Heights Family Housing Project;
  3. Approve initial appropriation of $5,000 for establishment of Community Planning & Economic Development Agency Fund 01CGW- Greenway Heights;
  4. Approve redevelopment contract business terms;
  5. Consider resolution giving final approval to issue up to $6,000,000 in Tax-Exempt Multifamily Housing Revenue Entitlement Bonds;
  6. Authorize necessary documents with the Greenway Partners, LLC or an affiliated entity.
Staff Report: Greenway Hts RCA; Greenway Hts TIF PLAN; Greenway Hts PDW; Greenway Hts DFC MEMO
Committee Action Taken: Approved
Action Taken: Approved
13. Five15 on the Park (formerly Currie Park Lofts, generally 515 15th Ave S):
a)    Consider resolution approving the Currie Park Redevelopment Plan and the Currie Park Tax Increment Financing (TIF) Plan and Modification No. 8 to the Cedar-Riverside Urban Renewal Plan;
b)    Approve initial appropriation of $5,000 for establishment of Community Planning & Economic Development Agency Fund 01CCP – Currie Park;
c)    Consider resolution authorizing the issuance of a Limited “Pay-As-You-Go” Tax Increment Financing Note to Five15 Limited Partnership in a principal amount not to exceed $4,955,600;
d)    Approve redevelopment contract business terms;
e)    Consider resolution giving final approval of up to $30,800,000 in tax exempt multifamily housing entitlement revenue bonds;
f)     Authorize redevelopment and other funding agreements with Five15 Limited Partnership, & all other necessary documents;
g)    Authorize amendments to HLAF, LCDA, LCDA-TOD and LHIA funding agreements with the Metropolitan Council for this project to reflect the project description & to consent to the assignment of HLAF, LCDA, LCDA-TOD and LHIA funding agreements from Currie Park Developments, LLC to Five15 Limited Partnership, which are both affiliates of the developer
Staff Report: Five15 RCA; Five15 PDW; Five 15 DFC MEMO
Committee Action Taken: Approved
Action Taken: Approved
14. Minnesota Department of Employment and Economic Development (DEED):
a)    Accept Redevelopment Program grant, $198,850, awarded by DEED for the 807 Broadway project;
b)    Approve budget appropriations;
c)    Authorize grant, subrecipient and/or disbursement and related documents and agreements.
Staff Report:  DEED 807 Broadway Grant RCA
Committee Action Taken: Approved
Action Taken: Approved
15. Business Health and Safety Improvement Loan Program:
a)    Direct staff to establish a Business Health and Safety Improvement Loan Program;
b)    Approve budget appropriation increase of $139,750;
c)    Authorize contract with the Metropolitan Consortium of Community Developers to manage the Business Health and Safety Improvement Loan Program to Minneapolis businesses, using budgeted dollars in Health Department/Food Lodging & Pools Unit Fund.
Staff Report:  REVISED BH&SI Loan Program RCA
RE&E Committee Action Taken: Forwarded Without Recommendation
CD Committee Action Taken: Approved
Action Taken: Forwarded Without Recommendation
16. Appropriation of HOME Program Income:
Approve increase in CPED HOME Residential Finance Fund appropriation by $198,464.85 and increasing CPED HOME Residential & Real Estate Development fund by $954,051.78.
Staff Report: HOME Income RCA
Committee Action Taken: Approved
Action Taken: Approved
17. 2013 Housing Revenue Entitlement Bond Carryforward:
Approve resolution authorizing the carryforward of $45,968,905 of 2013 Tax Exempt Multi-family Housing Entitlement Revenue Bonds for Multifamily Housing programs
Staff Report: Bond Carryforward RCA
Committee Action Taken: Approved
Action Taken: Approved
18. Future Upper Harbor Terminal Redevelopment:
a)    Direct and authorize contract with HKGI, Hoisington Koegler Group, Inc., in an amount not to exceed $200,000 for work on the Upper Harbor Terminal;
b)    Approve budget appropriation increase of $50,000.
Staff Report: UHT Redevelopment RCA
Committee Action Taken: Approved
Action Taken: Approved
19. Impound Lot and Development Strategy:
a)    Direct Public Works and Finance & Property Services (FPS) to reduce the Impound Lot footprint and prepare recommendations on how to best to facilitate development while aesthetically improving the remaining infrastructure, including building and grounds, and enhancing the overall security and customer experience;
b)    Authorize CPED and Public Works to coordinate a land use and development strategy for City owned parcels adjacent to the newly completed Van White Memorial Boulevard;
c)    Approve budget appropriation increase of $100,000 for consulting services
Staff Report: Impound Lot RCAImpound Lot MAP1Impound Lot MAP2 
CD Committee Action Taken: Approved
T&PW Committee Action Taken: Approved
Action Taken: Approved
Referred by Executive Committee
20. New Appointed Positions (Human Resources):
Approved the following new appointed positions with Human Resources:
a)    Human Resources Principal Consultant (Workforce Planning)
Staff Reports: Principal Consultant WP RCA, Principal Consultant WP RPT, Principal Consultant WP ORD
b)    Human Resources Principal Consultant (Enterprise Performance Management)
Staff Reports: Principal Consultant EPM RCA, Principal Consultant EPM RPT, Principal Consultant EPM ORD
Committee Action Taken: Approved
Action Taken: Approved
21. New Appointed Positions (Regulatory Services):
Approve the following new appointed positions with Regulatory Services:
a)    Deputy Director, Operations and Business Improvement
Staff Reports: Operations RCA, Operations RPT, Operations ORD
b)    Deputy Director, Parking Management and Traffic Control
Staff Reports: Parking RCA, Parking RPT, Parking ORD
c)    Deputy Director, Administration and Community Engagement
Staff Reports: Administration RCA, Administration RPT, Administration ORD
d)    Deputy Director, Animal Care and Control
Staff Reports: Animal Care RCA, Animal Care RPT, Animal Care ORD
e)    Deputy Director, Housing Inspection Services
Staff Reports: Housing RCA, Housing RPT, Housing ORD
Committee Action Taken: Approved
Action Taken: Approved
Referred by Public Safety, Civil Rights & Health Committee
22. Bomb Disposal Services:
Authorize a Joint Powers contract agreement with the Minnesota Department of Public Safety/Division of Homeland Security and Emergency Management, $54,000, to provide bomb disposal services to other jurisdictions within the state, to be reimbursed at $175 per hour; Approve budget appropriation.
Staff Report: Bomb Disposal Svcs RCA
Committee Action Taken: Approved
Action Taken: Approved
23. Mpls Public Housing Authority:
Authorize contract agreement with the MPHA, $108,825, for Police Department to provide sergeant investigator for one year for the MPHA Housing Choice Program; Approve budget appropriation.
Staff Report: MPHA Voucher Program RCA
Committee Action Taken: Approved
Action Taken: Approved
24. 2014 Detox Van Services:
Authorize contract amendment with Hennepin County to provide police Detox Van services, for estimated $204,882, with contract operating through the Police Special Revenue Fund.
Staff Report: 2014 Detox Van Svcs RCA
Committee Action Taken: Approved
Action Taken: Approved
25. Minnesota Board of Firefighter Training and Education (MBFTE) Training Reimbursement:
Authorize acceptance of MBFTE funding under the Round 6 training reimbursement program, $32,640, for training conducted between 7/1/2013-6/30/2014.
Staff Report: MBFTE Training Reimbursement RCA
Committee Action Taken: Approved
Action Taken: Approved
26. Youth Violence Prevention:
Authorize agreement with the State of Minnesota to accept an estimated revenue of $60,000 from the Minnesota Department of Public Safety, Office of Justice Programs, for youth violence prevention and intervention activities over a 2 year period; approve budget appropriation.
Staff Report: Youth Violence Prevention Grant RCA
Committee Action Taken: Approved
Action Taken: Approved
27. Accreditation Preparation Support:
Authorize agreement with the State of Minnesota to accept grant, $2,000, for preparation to apply for national public health accreditation; approve budget appropriation.
Staff Report: Accreditation Prep Support RCA
Committee Action Taken: Approved
Action Taken: Approved
28. 2013 Emergency Management Performance Grant:
Accept grant award, $30,000, from Department of Homeland Security.
Staff Report: EMPG RCA
Committee Action Taken: Approved
Action Taken: Approved
29. Public Health Survey:
a)    Authorize a Joint Powers Agreement with the Counties of Ramsey, Washington, Hennepin, Dakota, Scott, Carver and Anoka, and the cities of Bloomington, Richfield and Edina to collaborate on a comprehensive and metro-wide public health survey;
b)    Authorize payment to Ramsey County, acting as the fiscal agent for the Agreement, for the City’s portion of survey expenses not to exceed $63,000.
Staff Report: Public Health Survey RCA
Committee Action Taken: Approved
Action Taken: Approved
Referred by Transportation & Public Works Committee
30. Temporary Sewer Availability Charges (SAC) Agreement:
Authorize execution of an agreement between the City of Minneapolis, Upper Mississippi Academy, and the Northern Star Council of the Boy Scouts of America to allow for temporary charges for the City's sanitary sewer service for the Upper Mississippi Academy to operate a charter school at Fort Snelling.
Staff Report: Temporary SAC Agreement RCA 
Committee Action Taken: Approved
Action Taken: Approved
31. Street Lighting Assessment Cancellations:
a)    Approve cancellation of special assessments for the Riverside Ave Street Lighting Project, Phase I, in the original principal amount of $258,705.16 for payable 2014 and subsequent years and authorize the refund of special assessment principal and interest collected from 2013 real estate property tax statements;
b)    Approve cancellation of special assessments for the Riverside Ave (Phase II); Nicollet Ave S (Lake St to 36th St); Lyndale Ave S (Minnehaha Creek to 56th St W); University Ave SE; and Washington Ave SE street lighting projects; and
c)    Direct staff to return to Committee to reconcile funding for the above-stated projects at project close-out.
Staff Report: Street Lighting Assessments RCA
Committee Action Taken: Approved
Action Taken: Approved
32. 22nd St E Street Lighting Project (Cedar Ave S to Minnehaha Ave S):
Approve reducing special assessments for the Street Lighting Project to $38,457.73 for payable 2014 and subsequent years and authorize the refund of special assessment overpayment of principal and interest collected in 2013 in the amount of $85.49.
Staff Report:  22nd St E Street Lighting RCA 
Committee Action Taken: Approved
Action Taken: Approved
33. St. Anthony Parkway Bridge Over Northtown Yard:
Authorize acquisition, through negotiation or condemnation, of temporary construction easements and permanent easements from five parcels for transportation-related uses.
Staff Report:  St. Anthony Bridge RCASt. Anthony Bridge MAP 
Committee Action Taken: Approved
Action Taken: Approved
34. Hennepin-Lyndale Reconstruction Design Contract:
a)    Authorize execution of a contract with Kimley-Horn and Associates, Inc. in the amount of $908,455 for design work related to the reconstruction of Hennepin and Lyndale Avenues; and
b)    Authorize negotiations with property owners for the acquisition of right-of-way and temporary construction easements for the project.
Staff Report:  Hennepin-Lyndale Design Contract RCAHennepin-Lyndale MAP  
Committee Action Taken: Approved
Action Taken: Approved
35. Bluff Street Trail Project Funding:
a)    Authorize negotiation and execution of a Construction Cooperative Agreement with Hennepin County to accept the County’s cost participation for the Bluff Street Trail Project in the amount of $300,000;
b)    Authorize acceptance of a federal Non-Motorized Transportation Pilot Program (NTP) grant in the amount of $859,000 to be used for the project and the execution of the necessary agreement with the Minnesota Department of Transportation for the federal grant;
c)    Adjust capital appropriation and revenue budgets as necessary to utilize TLC funding for the Bluff St Trail Project and accomplish three other bicycle and pedestrian projects;
d)    Request concurrence of the Board of Estimate and Taxation in the reallocation of unissued Net Debt Bonds for the Bluff St Project; and
e)    The City expresses its intent to reimburse from bond proceeds costs from this date forward up to 125% of the revised project appropriation per the City’s adopted financial policy in this regard.
Staff Report:  Bluff St Trail RCABluff St RESOLBluff St MAP1Bluff St MAP2 
Committee Action Taken: Approved
Action Taken: Approved
36. West Broadway Transit Alternatives Study:
Authorize negotiation and execution of a Cooperative Funding Agreement with the Metropolitan Council and Hennepin County Regional Railroad Authority for a West Broadway Transit Alternatives Study in an amount not to exceed $205,000, contingent upon 2014 budget funding.
Staff Report:  W Broadway Transit Study RCA 
Committee Action Taken: Approved
Action Taken: Approved
37. Nicollet-Central Streetcar Agreement:
Authorize negotiation and execution of a Master Funding Agreement with the Metropolitan Council to conduct environmental review and pre-project development activities for the Nicollet-Central Modern Streetcar in an amount not to exceed $150,000, contingent upon 2014 budget funding.
Staff Report: Nicollet-Central Streetcar Agreement RCA 
Committee Action Taken: Approved
Action Taken: Approved
38. Bid – Bluff Street Trail Project:
OP 7863, Accept low bid of Veit and Company, Inc. for an estimated expenditure of $696,611 to furnish and deliver all labor, materials, and incidentals necessary to complete the Bluff Street Trail Project.
Staff Report: OP 7863 RCA
Committee Action Taken: Approved
Action Taken: Approved
Discussion Items
Human Resources
39. 2008 Hiring Freeze:
Rescind Council action passed December 12, 2008, freezing hiring, promotion, and reclassifications.
Staff Reports: 2008 Hiring Freeze RCA; Hiring Freeze RPT; Hiring Freeze Waivers
Action Taken: Approved
Information Technology
40. Enterprise Land Management System:
Authorize to execute contracts with the following three vendors for acquisition and implementation of an Enterprise Land Management System:
a)    Sierra Systems Group, Inc.
1) Contract term to run through 2016
2) Not-to-exceed amount of $3,950,000
3) Customized indemnification terms
b)    Infor Public Sector, Inc.
1) Contract term to run through 2020
2) Not-to-exceed amount of $2,275,323|
3) Customized indemnification terms
4) Three, one-year options to extend contract
5) Execute escrow agreement
c)    Avolve Software Corporation
1) Contract term through 2020
2) Not-to-exceed amount of $618,488|
3) Customize indemnification terms
4) Three, one-year options to extend contract|
5) Execute escrow agreement
Staff Report:REVISED ELMS RCA, ELMS Powerpoint
Action Taken: Approved
Finance
41. Minneapolis Public Housing Authority (MPHA) 2013 Payment in Lieu of Taxes (PILOT):
a)    Request to reimburse Minneapolis Public Housing Authority the Payment in Lieu of Taxes (PILOT) payment for 2013.
b)    Authorize amendment to the 2013 Appropriation Resolution increasing the 2013 General Fund by $483,000.
Staff Report: MPHA Pilot Refund RCA
Action Taken: Approved
42. 2013 Budget Contingency:
Amend the 2013 Appropriation Resolution to allocate 2013 Operating Budget Contingency funds to several operating departments.
Staff Report: 2013 Contingency Allocation RCA, 2013 Budget Contingency RESO
Action Taken: Approved
Receive and File
Finance
43. 3rd Quarter 2014 Financial Status:
Receive and File the City’s 2013 3rd Quarter fiscal status report.
Staff Report: 3rd Qtr 2013 RCA, 3rd Qtr 2013 RPT
Action Taken: Received and Filed
  
Next Committee Meeting: December 11, 2013
Committee actions will be referred to the next Council Meeting: December 6, 2013
Committee Coordinator email: Councilcommitteecoordinators@minneapolismn.gov
 
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Last updated Feb. 5, 2014