Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, March 7, 2011

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present: Council Members Hodges (Chair), Schiff, Colvin Roy,

Glidden, Hofstede, Tuthill (quorum 4)

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. Statements of Economic Interest (SEI):

Approve list of City positions subject to the SEI filing requirements.

Action Taken: Approved

Staff reports: SEI RCA; Report

2. Elections Judge Reimbursement Contract:

Authorize contract with Hennepin County for Election Judge Expenses incurred at the 2010 State Recount in order to accept an amount not to exceed ($15,000); and Approve appropriations.

Action Taken: Approved

Staff Report: Election Judge Recount Contract RCA

3. Bid:

OP #7398, Accept low bid of Egan Companies, f/k/a Collisys, for an estimated expenditure of $100,000 to furnish and deliver telephone installation and removal service as called for during the period April 1, 2011 through March 31, 2012 at the Minneapolis Convention Center.

Action Taken: Approved

Staff Report: OP 7398 RCA

4. Copper Roof Repair and Remediation:

Authorize amendment to contract C-27110 with John A. Dalsin & Sons, Inc. to increase the contract by $150,000 and to extend the contract end-date to September 19, 2011 to provide additional dome repairs at the Convention Center. No additional appropriation required.

Action Taken: Approved

Staff Report: Copper Roof Repair RCA

5. St. Anthony Falls Historic District:

Authorize the following: a) Acceptance of a St. Anthony Falls Heritage Board grant in the amount of $52,000 to be used for the development of historic district design guidelines for the St. Anthony Falls Historic District; b) Amend the 2011 General Appropriation by increasing the Community Planning and Economic Development agency local grant fund (01600-8900420) by $52,000; c) Increase the 2011 Revenue Budget for the Community Planning and Economic Development agency local grant fund (01600-8900420) by $52,000; d) Execute grant, subrecipient and/or disbursement and related agreements for these grants; and e) Execute contract with Winter & Company as the preferred consultant.

Action Taken: Approved

Staff Report: Design Guidelines Grant RCA

6. Convention Center Bond Refunding:

Approve resolution requesting the Board of Estimate & Taxation and Interim City Finance Officer to issue refunding bonds for the presently callable series of Minneapolis Convention Center debt, a portion as taxable and a portion as tax exempt.

Action Taken: Approved

7. Criminal Justice Data Communication Network:

Authorize pay the 2010 annual costs of $85,843 to be billed on a quarterly basis to the Minnesota Department of Public Safety for user access to the CJDN Network.

PSC&H Committee Action: Approved

Action Taken: Approved

8. 2010 Homeland Security Grant Program:

Execute grant agreement with Minnesota Homeland Security and Emergency Management to accept $100,002 for use by the Bomb Disposal Unit for planning, training and equipment.

PSC&H Committee Action: Approved

Action Taken: Approved

9. Emergency Medical Service Training:

Amend contract with Hennepin County Medical Center EMS Education Department to extend the contract for a six-month period, ending December 31, 2011, at current rates.

PSC&H Committee Action: Approved

Action Taken: Approved

10. Urban Area Security Initiative:

Accept the following grants to enhance Twin Cities regional preparedness by strengthening local response capabilities through planning, operations, equipment, training and exercises
a. 2010 Homeland Security and Emergency Management grant, in the amount of $1,487,377; and

b. 2007 Homeland Security and Emergency Management grant, in the amount of $6,881.52; and Approve appropriation.

PSC&H Committee Action: Approved

Action Taken: Approved

11. Prospect Park Area Phase II Street Resurfacing Project:

a) Order the City Engineer to proceed with the work and adopt special assessments in the amount of $64,935.24 for the project; and

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $64,940 for the project, with the bonds to be paid for from special assessments.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Prospect Park Area Resurfacing RCA

12. Broadway St NE Phase II Street Resurfacing Project:

a) Order the City Engineer to proceed with the work and adopt special assessments in the amount of $135,874.70 for the project; and b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $135,875 for the project, with the bonds to be paid for from special assessments.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Broadway NE Resurfacing RCA

13. Parking Ramp Sanitary/Storm Separation Project:

Approve Change Order Package 1 to the contract with NAC Mechanical & Electrical Services in the amount of $21,361.76, for a revised contract total of $283,161.76, for additional work beyond the bid scope; and authorize the proper City officers to execute an amendment to the contract. The project is complete and no further change orders will be required. No additional appropriation required.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Ramp Project RCA

14. Traffic Signal Control System Project:

Approve Supplemental Agreements 2, 3, and 4, and Change Orders 1, 2, 4, and 5 to the contract with Egan Company in the sum total of $65,327.54, for a revised contract total of $2,935,130.29, for additional work on the Traffic Signal Control System Project. Contingency funds will be used and no additional appropriation is required.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Traffic Signal Control System Project RCA

15. Agreement with University Board of Regents:

Authorize an agreement with the Board of Regents of the University of Minnesota to allow Public Works to use University laboratory facilities to perform sludge analysis.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Agreement with U of M Regents RCA

16. Bids:

a) OP 7385, Accept low bid of Concrete Idea, Inc., for an estimated expenditure of $1,872,300, to complete the construction of sidewalks, curb and gutter, alleys and drive approaches for the Paving Division;

b) OP 7388, Accept low responsive bid of CM Construction Company, Inc., for an estimated amount of $333,500, to complete the renovations for the Public Works’ Aldrich Facility;

c) OP 7390, Accept low bid of Midwest Energy Solutions, LLC, for an estimated expenditure of $98,900, for the Re-Lamping Project at the LaSalle, 10th and Hennepin, and Federal Courthouse Parking Ramps; and

d) OP 7396, Accept low bid of Magney Construction, Inc., in the amount of $119,879, to furnish and install two above-ground reinforced fiberglass tanks to store liquid chloride for the Water Division.

T&PW Committee Action: Approved

Action Taken: Approved a, b, and d; and sent forward without recommendation item c.

Staff Reports: Bid 7385; Bid 7388; Bid 7390 ; Bid 7396

17. Hiawatha Trail Extension Project:

a) Accept Non-Motorized Transportation Program funds from Transit for Livable Communities (TLC) for the Hiawatha Trail Extension Project; b) Receive and accept the final costs of various capital projects and adjust the capital appropriations as necessary;

c) Increase the appropriation and revenue for the Hiawatha Trail Extension Project by the amounts received from TLC and the excesses revenues and Net Debt Bonds from the closed-out capital projects; and

d) OP 7375, Accept low bid of Max Steininger, Inc., in the amount of $1,095,000 for the construction of the Hiawatha Trail Extension and authorize the execution of a contract for said construction.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Hiawatha Trail RCA ; Bids

Receive and file

18. 2012 Initial Budget Schedule:

Receive and file.

Action Taken: Received and filed

Set Public Hearing

19. Civil Service Commissioner:

Set Public Hearing

Executive Committee Action: Approved

Action Taken: Set public hearing as indicated

Staff Report: Macey Wheeler Reappointment RCA

Postponed Items

20. CPED and Finance reports to Ways & Means/Budget Committee in response to:

Approve plan. 12/13/10 Budget Footnote "s": "CPED, with the assistance of Finance, should develop a plan to fund ongoing development activities, including prioritizing the services CPED provides. CPED should report back to the Community Development and Ways & Means/Budget committees no later than March 1, 2011."

Upcoming Item - April 11, 2011

21. Nuisance Abatement Revolving Fund:

a) Increase 2011 revenue and expense appropriation for Regulatory Services - Licenses & Consumer Services Fund by $360,000; and

b) Increase 2011 expense appropriation by $5,300,000 for Regulatory Services - Licenses & Consumer Services funded from revolving account balance.
12/13/10 Budget Footnote "x": "Regulatory Services and Finance should report on the nuisance abatement revolving account within the general fund and develop fund balance policy recommendations for the account and report back to the Ways & Means/BudgetCommittee by February 1, 2011."
W&M Action Taken 2/7/2011: postponed

2/7/2011 Staff Report: Revolving Fund RCA

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, March 28, 2011

Next City Council Meeting: Thursday, March 10, 2011

Attention: If you need this material in an alternative format please call Ahmed Muhumud at (612) 673-2162 or email Ahmed.Muhumud@minneapolismn.gov Deaf and hard-of-hearing persons may use a relay service to call 311 agents at (612) 673-3000. TTY users may call (612) 673-2157 or (612) 673-2626.


Attention:

Hmong - Ceeb toom. Yog koj xav tau kev pab txhais cov xov no rau koj dawb, hu (612) 673-2800;
Spanish - Atención. Si desea recibir asistencia gratuita para traducir esta información, llama (612) 673-2700;
Somali - Ogow. Haddii aad dooneyso in lagaa kaalmeeyo tarjamadda macluumaadkani oo lacag la’ aan wac (612) 673-3500

If you need a disability related accommodation, please contact CouncilCommitteeCoordinators@minneapolismn.gov.

Last updated Apr 16, 2012