Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, August 10, 2009

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present: Council Members Ostrow (Chair), Schiff, Hofstede,
Glidden, Hodges (quorum 4)
Absent: Council Member Colvin Roy

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. Printing Equipment Donation:

Authorize acceptance of a five-hole punch machine and a paper cutter from Hennepin County (valued at $30,000).

Action Taken: Approved

Staff report: Printing Equip Donation RCA

2. Utility Billing Insert - September 2009:

Approve September utility billing insert on behalf of the Elections Department providing 2009 Minneapolis Voter Information.

Action Taken: Sent forward without recommendation

Staff reports: Sept Billing Insert RCA; and Insert

3. Bids:

a) OP 7158, Accept low bid of John A. Dalsin & Son, Inc., in the amount of $232,890, to furnish and deliver all labor, materials, equipment and incidentals necessary for the repair and remediation of copper domes; and
b) OP 7165, Accept low bid of Natus Corporation d/b/a Hamernick Decorating Center, in the amount of $59,545 to furnish and deliver all labor, materials, equipment and incidentals necessary to accomplish wall fabric replacement.

Action Taken: Approved

Staff reports: Bid 7158; and Bid 7165

4. Refunding of General Obligation Tax Increment Bonds:

Approve resolution authorizing the Finance Officer to issue and sell General Obligation Tax Increment Refunding Bonds, Series 2009B in compliance with applicable Minnesota Statutes.

Action Taken: Approved

Staff reports: Refunding General Obligation Tax Increment Bonds RCA; Resolution

5. Commercial Inspections and Vacant and Boarded Services:

Receive and file report in response to 5/4/09 Staff Direction: "Directing the Fire Department to return to Ways & Means/Budget Committee the 1st cycle of August with a report on the new commercial inspection program and with a plan on how MFD would implement taking over the vacant and boarded services mid-year 2010."

Action Taken: Postponed 1 cycle (August 24, 2009)

6. West Broadway Redevelopment Plan:

Consider resolutions approving Modification No. 8 to the West Broadway Redevelopment Plan and Modification No. 114 to the Common Development and Redevelopment Plan and Common Tax Increment Financing Plan. The plan modifications add 21 properties to the list of property that may be acquired and update the land use map to facilitate redevelopment of key commercial and higher-density multifamily housing sites on W Broadway.

CD Committee Action: Approved

Action Taken: Approved

Staff reports: W Broadway RCA; W Broadway Mod 8

7. 2009 Metropolitan Council Livable Communities Demonstration Account (LCDA):

Approve resolution authorizing submission & priority ranking of grant applications to the LCDA; Authorize agreements.

CD Committee Action: Approved

Action Taken: Approved

Staff reports: LCDA RCA; LCDA Application Guide

8. Refinancing of Milwaukee Depot Bonds:

a) Approve changes to the Milwaukee Depot Redevelopment Contract with CSM Depot, LLC;
b) Authorize execution of Second Amendment to the Milwaukee Depot Redevelopment Contract and the Termination and Release of Assessment Agreement;
c) Approve resolution authorizing the issuance of up to $5,400,000 in General Obligation Tax Increment Refunding Bonds for the project;
d) Approve appropriation transfers.

CD Committee Action: Approved

Action Taken: Approved

Staff report: Milwaukee Depot Refi RCA

9. Environmental Remediation Grants:

a) Accept grants from the MN Department of Employment and Economic Development (DEED) grants;
b) Approve various appropriation increases/revenue budgets ($27,969 for 129 Plymouth Ave N; $34,508 for Parcel A; $134,339 for 811-817 4 th St SE; $420,500 for Bystrom/PPL Phase I; $998,180 for Huron Flats; $30,000 for Lyndale Green/Salem Church; $64,400 for Walker Apartments;
c) Authorize grant, sub-recipient and/or disbursement and related agreements for these grants.

CD Committee Action: Approved

Action Taken: Approved

Staff report: DEED RCA

10. Minneapolis Economic Recovery Strategy/Homeless Prevention and Rapid Re-Housing Program 2008 Consolidated Plan Amendment 2 Grant Awards (Recovery Emergency Shelter Grants):

a) Authorize allocation of $5,520,902 as follows: $5,295,902 to Hennepin County Department of Human Services and Public Health for implementation of programming with service providers; $210,000 to Minneapolis for staffing of Minneapolis Housing Services; and $15,000 to the Minneapolis IGR for Administration;
b) Authorize sub-grant agreement with Hennepin County, and disbursement and related documents and agreements for these HPRP funds;
c) Approve recommendations of the joint City and County request for proposal review committee for service providers to carry out eligible activities as sub-recipients of the HPRP funds.

CD Committee Action: Approved

Action Taken: Approved

Staff reports: HPRP RCA; HPRP RFP Proposals; HPRP Proposals Svc Recmds

11. School Based Clinic Program:

Execute contract with Pat Neska and Associates to provide clinic billing, data management, and consulting/training services for a four-year period through August 31, 2013.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: School Based Clinic RCA

12. Environmental Health Services:

Issue Request for Proposals for health and safety inspections, asthma home visits, Integrated Pest Management, weatherization and energy audits, professional engineering projects, health or environmental surveys, education and outreach, and direct structural rehab or remediation/abatement of safety or other hazards in housing.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: Environmental Health Services RCA

13. Healthy Homes Demonstration Grant:

Apply for grant from the United States Department of Housing and Urban Development seeking up to $2 million to reduce environmental hazards related to children’s health and resolve problematic deficiencies in housing for the elderly.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: Healthy Homes Grant RCA

14. Energy Auditing Services:

Approval to obtain proposals for energy auditing services related to various City owned facilities in compliance with the Energy Efficiency and Conservation Block Grant Program.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: Energy Audit Services RCA

15. Minneapolis Economic Recovery Strategy - Smart Grid Demonstration Grant:

a. Authorize submit necessary documents to support the City being a partner with Xcel Energy in submitting an American Recovery and Reinvestment Act grant application to the United States Department of Energy to evaluate the ability of battery storage and customer load management to mitigate the variability effect of solar generation on the distribution system.

b. If awarded, Authorize negotiate and execute all agreements to receive and execute the grant.

c. If awarded, authorize the use of up to $200,000 to fund the City’s contribution to the project.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: Smart Grid Demonstration Grant RCA

16. Minneapolis Economic Recovery Strategy – COPS Hiring Recovery Program:

Accept $3,213,782 and execute contract with United States Department of Justice, Community Oriented Policing Services, to pay salaries of 13 Community Service Officers from January 1, 2010 through December 31, 2012; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: COPS Hiring Recovery RCA

17. Police and Fire Health Club Memberships:

Execute one-year contract extension with Lifetime Fitness at 2009 rates.

PS&RS Committee Action: Sent forward without recommendation

Action Taken: Approved

Staff report: Health Club Memberships RCA

18. License Fees:

Authorize increase fees by 3%.

PS&RS Committee Action: Recommended that License fees not be increased for 2010

Action Taken: Concurrence with PS&RS action

Staff reports 7/22/2009: License Fees RCA ; License Fees RCA Revised ; Fee Schedule

Staff report 8/5/2009: License Fees RCA ; License Fees Revised RCA

19. Southbound Hennepin Ave Street Resurfacing Project (Franklin Ave to Douglas Ave):

a) Order the City Engineer to proceed and do the work and adopt special assessments in the amount of $23,815.55 for the project; and

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $23,815 for the project.

T&PW Committee Action: Approved

Action Taken: Approved

Staff reports: Hennepin Ave Project RCA ; Map

20. Lyndale Ave S Street Reconstruction Project (31st St to Minnehaha Pkwy):

Increase the appropriation for the project by $780,000, to be reimbursed by Hennepin County, to reflect force account work the City has completed on behalf of the County.

T&PW Committee Action: Approved

Action Taken: Approved

Staff report: Lyndale Reconstruction Project

21. Energy Efficient Street Light Pilot Project:

a) Authorize the execution of an agreement with Hennepin County for the installation of energy efficient street lights on E 46th St from approximately 34th Ave to 46th Ave, and on 36th Ave S from E 46th St to Crosby Pl; and

b) Increase the appropriation for the project by $375,000, to be reimbursed by Hennepin County.

T&PW Committee Action: Approved

Action Taken: Approved

Staff report: Energy Efficient Street Light Pilot Project

22. Re-Bid:

OP 7173, Accept low bid of Lund Martin Construction, Inc., in the amount of $5,850,982, to furnish and deliver all labor, materials, equipment, and incidentals necessary to accomplish construction of the Ramp B Improvements for the City of Minneapolis Public Works Department.

T&PW Committee Action: Approved

Action Taken: Approved

Staff report: Bid 7173

Discussion Items

23. Partnerships and Joint Service Initiative:

Receive and file report in response to 12/11/08 Budget Footnote: " Directing staff to add as a key initiative in its business plan, the full exploration of possible partnerships and joint service delivery with Hennepin County and other jurisdictions, including an evaluation of future technology needs and costs, and in consultation with labor representatives."

W&M Action Taken 6/22/2009: Directed the City Coordinator and 911 Director to report back in 2 cycles (July 27, 2009) on conversations with any and all partnerships. W&M Action Taken 7/27/2009: Postponed 1 cycle.

Action Taken: Received and filed. Further directing the City Coordinator and the 911 Director to report back to the Ways & Means/Budget Committee in January 2010.

Staff reports: 911 Shared Services RCA; Report; PowerPoint

24. Minneapolis Economic Recovery Strategy – Grant Application:

Authorize proper City officers to apply for funding from the Broadband Technology Opportunity Program provided through the U.S. Department of Commerce.

Action Taken: Approved

Staff report: Broadband Technology Grant RCA

25. Grain Belt Warehouses (re 39 - 13th Ave NE):

Accept low bid of Veit & Company in the amount of $86,319 for demolition of buildings (1957 & 1964 additions).

CD Committee Action: Approved

Action Taken: Approved

Staff reports: Grain Belt Bid RCA; Grain Belt Bid SUMMARY

26. 2nd Quarter 2009 Financial Status Report:

Acceptance of report.

Action Taken: Received and filed

Staff reports: 2009 2nd Qtr RCA ; and Report

27. Departmental Budget Status Reports:

Receive and file.
a) Fire Department
b) Police Department
c) Health Department
d) PW - Water Works
e) Business Information Services

Action Taken: Received and filed reports

Staff reports: Fire Department; Police Department; Health; Water Works; and BIS

Postponed

28. Public Health Laboratory:

W&M Action Taken 7/17/2009: Postponed to the August 24, 2009 meeting.

29. Consolidated Redevelopment Tax Increment Financing District Tax Increment Financing (TIF) Plan for the:

a) Consider approval of a resolution approving the Consolidated Redevelopment Tax Increment Financing District & Plan. Tax increment revenue from the district will be used to help pay Target Center debt and to fund neighborhood revitalization activities;
b) Approve the Basic Tax Increment Allocation Methodology; and

c) Authorize the Finance Officer to enter into a Memorandum of Understanding between the City & Hennepin County; d) Approve amendment to 2009 General Appropriation Resolution by establishing the Community Planning & Economic Development agency Fund 01CON and appropriating $10,000 to the fund.
CD Action Taken 7/21/2009:
Forward without recommendation; W&M Action Taken 7/27/2009: Approved.

Staff reports: Con Redev TIF RCA ; Con Redev TIF PLAN ; Ex1 Spec Legs; Ex2 Maps; Ex3 Projected TI 2011; Ex4 Projected TI 2011-2020; Ex5 Parcels List

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, August 24, 2009

Next City Council Meeting: Friday, August 14, 2009

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Last updated Oct. 18, 2011