Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, July 27, 2009

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present: Council Members Ostrow, Schiff, Colvin Roy, Hofstede,
Glidden, Hodges (quorum 4)

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. Bids:

a) OP 7163, Accept bid of StageRight Corporation, in the amount of $122,520, to furnish and deliver stage equipment to the Minneapolis Convention Center.
b) OP 7164, Accept bid of Honeywell, Inc for an estimated expenditure of $156,290 to furnish and deliver HVAC Maintenance and Software Upgrade to the Minneapolis Convention Center.

Action Taken: Approved

Staff report: Bid 7163; Bid 7164

2. Fire Department Appropriation:

Approve appropriation modifications for the Fire Department in fiscal year 2009 requiring contingency transfer for 2009.

Action Taken: Approved

Staff reports: Fire Dept Approp Modifications RCA

3. Workers’ Compensation Contract:

Authorize negotiation of a contract with Alpha Review Corporation for the provision of a Workers' Compensation (WC) and Employment Services (ES) Medical Billing Services, effective September 1, 2009.

Action Taken: Approved

Staff report: Alpha Review Corp RCA

4. Investment Management Services:

Authorize proper City officers to execute agreements with the following investment management firms:

• Galliard Capital Management, Inc.

• Harris Investment Management, Inc.

• Vaughan Nelson Investment Management, LP

• T. Rose & Associates, Inc.

• FAF Advisors, Inc.

• RiverSource Investments, LLC

• NorthShore Advisors, LLC

Action Taken: Approved

Staff report: Investment Mgmt Services RCA

5. Minneapolis Economic Recovery Strategy – HUD Grant:

a) Accept Homelessness Prevention and Rapid Re-Housing Program Grant Award ($5,520,902) from US Dept. of Housing and Urban Development (HUD);
b) Authorize proper City officers to sign any necessary award documents; and
c) Approve appropriations.

Action Taken: Approved

Staff report: HPRP Grant Award RCA

6. Minneapolis Economic Recovery Strategy – CDBG-R:

a) Accept Community Development Block Grant Recovery funds ($3,609,047) from US Dept. of Housing and Urban Development (HUD); and
b) Approve appropriations.

Action Taken: Approved

Staff report: CDBG-R Grant funds RCA; Grant Agreement

7. New Appointed Position - Assistant City Coordinator, Neighborhood and Community Relations:

a) Find that the proposed position meets the criteria in Section 20.1010 of code;
b) Approve the proposed position: Assistant City Coordinator, Neighborhood and Community Relations (Appointed), allocated to grade 16 with 735 points; and
c) Approve annual salary, effective July 22, 2009.

Executive Committee Action: Approved 7/22/2009

Action Taken: Sent forward without recommendation

8. New Appointed Position - Deputy Director, Neighborhood and Community Relations:

a) Find that the proposed position meets the criteria in Section 20.1010 of code;
b) Approve the proposed position: Deputy Director, Neighborhood and Community Relations (Appointed), allocated to grade 12 with 553 points; and
c) Approve annual salary, effective July 22, 2009.

Executive Committee Action: Approved 7/22/2009

Action Taken: Sent forward without recommendation

9. Proposed Reasonable Suspicion Drug & Alcohol Testing Policy:

Adopt policy; Receive and file procedures; and Direct Human Resources to place the policy and procedures in the Policy Library.

Executive Committee Action: Approved 7/22/2009

Action Taken: Approved

Staff reports: Reasonable Suspicion Drug Alcohol RCA; Draft Policy ; Procedures

10. Grain Belt Office Building (1215 Marshall St NE):

Approve resolution authorizing submittal of an application to the MN Department of Employment & Economic Development (DEED) Redevelopment Grant Program.

CD Committee Action: Approved

Action Taken: Approved

Staff report: Grain Belt DEED RCA

11. School Based Clinic Program:

Accept donated consulting services from Philip Deering of Philip Deering Consulting to determine how the School Based Clinic Program will meet mandates for electronic prescribing and health records.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: Health Records RCA

12. Operation NightCAP Grant:

Execute amendment to grant agreement with Minnesota Department of Public Safety, State Patrol Division, to accept 2009 grant of $2,640 to pay overtime to Traffic Unit officers to increased enforcement targeting impaired drivers and increased driver safety; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Operation NightCAP Grant RCA

13. National Association of Drug Diversion Investigators Grant:

Accept award of $25,000 and execute grant agreement with National Association of Drug Diversion Investigators for officers to investigate pharmaceutical diversion cases, including forged prescriptions, employee theft, misappropriation of prescriptions, etc; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Natl Assoc of Drug Diversion Investigators Grant RCA

14. 2008 Homeland Security Grant Program:

Execute Joint Powers Agreement with Minnesota Homeland Security and Emergency Management to accept $54,000 for the Bomb Disposal Unit; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Homeland Security Grant RCA

15. Radiological Emergency Preparedness Training:

Accept reimbursement from the Hennepin County 2009 Radiological Emergency Preparedness State Grant, in the amount of $1,019; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Radiological Emergency Preparedness Training RCA

16. Mississippi Watershed Management Organization Grant:

Accept $50,000 grant from Mississippi Watershed Management Organization to upgrade boat launch at the U of M Rowing Club Facility to provide imiproved emergency first response for drowning, spills and accidents on the Mississippi River; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: MWMO Grant RCA

17. 2009 Alley Resurfacing Program:

a) Order the work to proceed and adopt the special assessments in the amount of $44,262.91 for the program; and b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $44,260.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: 2009 Alley Resurfacing Program

18. 2nd Ave N Street Lighting Project (Washington Ave to 3rd St N):

a) Order the City Engineer to proceed with the work and adopt special assessments in the amount of $16,000 for the project;

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $16,000 for the project, with the bonds to be paid for from special assessments; and

c) Increase the appropriation for the project by $16,000; and

d) Give preliminary approval to the establishment of the street lighting project area as Street Lighting District No. 1335.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports: 2nd Ave N Lighting Project; Map

19. 3rd Ave N Street Lighting Project (Washington Ave to 5th St):

a) Order the City Engineer to proceed with the work for the 3rd Ave N Street Lighting Project;

b) Increase the appropriation for the project by $115,000, to be reimbursed by the Minnesota Ballpark Authority; and

c) Give preliminary approval to the establishment of the street lighting project area as Street Lighting District No. 1336.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports: 3rd Ave N Lighting Project; Map

20. Marquette Ave S and 2nd Ave S Reconstruction (1st St S to 12th St S)

Authorize the proper City officers to execute Amendment #1 to the contract with URS Corporation increasing the maximum billing amount from $4,117,400 to $4,910,092. No additional appropriation required.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Marquette and 2nd Contract Amendment

21. Rain Barrel Neighborhood Partnership - Green Institute Debt Settlement:

Authorize the proper City officers to accept $34,502 in full payment of the amount due from the Green Institute for City Contract Number C-24752.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Rain Barrel/Green Institute Debt Settlement

22. Marquette Ave and 2nd Ave Transit Projects Budget Amendment:

a) Amend the 2008 Capital Appropriation and Bonding resolutions for the 2nd Ave Project (CPV053) to sell assessment bonds to accommodate the abandonment of the conflicting areaway located at 625 2nd Ave S by increasing the assessment bond amount by $50,000; and

b) Amend the 2008 Capital Appropriation and Bonding resolutions for the Marquette Ave Project (CPV052) to sell assessment bonds to accommodate the abandonment of the conflicting areaway located at 1000 Marquette Ave by increasing the assessment bond amount by $200,000.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Marquette/2nd Ave Budget Amendment

23. Bids:

a) OP 7155, Accept low bid of Electrical Installation & Maintenance Co., Inc., in the amount of $223,267.50, to furnish all labor, materials, equipment, and incidentals necessary to accomplish the traffic signal revisions, signing, and pedestrian curb ramps project;

b) OP 7160, Accept low bid of Construction Results Corporation, in the amount of $99,670, to furnish and deliver all labor, materials, equipment, and incidentals necessary to accomplish the areaway abandonment at 1000 Marquette Ave; and

c) OP 7161, Accept bid of ABM Equipment and Supply, LLC, in the amount of $284,595, to furnish and deliver recycling truck bodies and trailers to Solid Waste and Recycling.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports: Bid 7155; Bid 7160; Bid 7161

Discussion Items

24. Ethics Report Line Activity:

Receive and file semi-annual report.

Action Taken: Received and filed

Staff report: Ethics Report Line RCA

25. 2010 Budget Schedule:

Receive and file the revised budget schedule.

Action Taken: Received and filed substitute schedule

Staff reports: REVISED 2010 Budget Sched RCA; SUBSTITUTE Schedule; MN State Statute

26. Civil Rights Department Budget:

Report back on Task Force’s analysis on the performance of all business lines, and recommendations for budget reductions, to include an examination of the State Department of Human Rights' capability to handle all or part of the complaint investigations unit, and the service impacts to all business lines of a potential cut of $300,000 (cumulative from 2009 and 2010) to the Department's budget.

HE&E Committee Action: Received & filed; referred to Ways & Means/Budget Committee.

Action Taken: Received and filed

Staff report: MDCR Task Force Analysis RPT

27. Civil Rights Department Budget:

Recommendations regarding Civil Rights Department 2010 budget reductions.

HE&E Committee Action: Received & filed; referred to Ways & Means/Budget Committee.

Action Taken: Received and filed

Staff report: Civil Rights Comsn Statement ; MDCR/MDHR Task Force Rpt; Final Rpt

28. 2010 - 2014 CLIC Presentation.

Receive and file.

Action Taken: Received and filed

Staff report: CLIC RCA; CLIC Agenda; Report

29. Consolidated Redevelopment Tax Increment Financing District Tax Increment Financing (TIF) Plan for the:

a) Consider approval of a resolution approving the Consolidated Redevelopment Tax Increment Financing District & Plan. Tax increment revenue from the district will be used to help pay Target Center debt and to fund neighborhood revitalization activities;
b) Approve the Basic Tax Increment Allocation Methodology; and

c) Authorize the Finance Officer to enter into a Memorandum of Understanding between the City & Hennepin County; d) Approve amendment to 2009 General Appropriation Resolution by establishing the Community Planning & Economic Development agency Fund 01CON and appropriating $10,000 to the fund.

CD Committee Action: Sent forward without recommendation

Action Taken: Approved

Staff reports: Con Redev TIF RCA; Con Redev TIF PLAN ; Ex1 Spec Legs; Ex2 Maps; Ex3 Projected TI 2011; Ex4 Projected TI 2011-2020; Ex5 Parcels List

30. Partnerships and Joint Service Initiative:

Receive and file report in response to 12/11/08 Budget Footnote: " Directing staff to add as a key initiative in its business plan, the full exploration of possible partnerships and joint service delivery with Hennepin County and other jurisdictions, including an evaluation of future technology needs and costs, and in consultation with labor representatives."

W&M Action Taken 6/22/2009: Directed the City Coordinator and 911 Director to report back in 2 cycles (July 27, 2009) on conversations with any and all partnerships.

Action Taken: Postponed 1 cycle

Staff reports: 911 Shared Services RCA; Report; PowerPoint

Postponed

31. Public Health Laboratory:

W&M Action Taken 7/17/2009: Postponed to the August 24, 2009 meeting.

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, August 10, 2009

Next City Council Meeting: Friday, July 31, 2009

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Last updated Oct 18, 2011