Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, June 22, 2009

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present: Council Members Ostrow, Schiff, Glidden, Hodges (quorum 4)
Absent: Council Members Colvin Roy, Hofstede

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. Legal Settlement:

Authorize settlement of the legal matter of Santos Arroyo-Ramirez ($15,000).

Action Taken: Approved

Staff report: Arroyo-Ramirez RCA

2. Voter Education and Outreach Program:

Authorize proper City officers to submit a grant request to the Minneapolis Foundation ($75,000) to assist the voter education and outreach program related to the Ranked Choice Voting (RCV) General Election of November 3, 2009.

Action Taken: Approved

Staff report: Minneapolis Foundation Grant RCA

3. 2009 Charitable Campaign:

Approve 8 Charitable Campaign Federations to participate in the 2009 City of Minneapolis Charitable Campaign.

Action Taken: Approved

Staff report: 2009 Charitable Campaign RCA

4. Minneapolis Tap Water Awareness Campaign:

Accept donation from Pentair Inc. in the amount of $5,000 for Minneapolis tap water educational purposes; and amend contract C-26372 to account for said donation.

Action Taken: Approved

Staff report: Tap Water Awarenss RCA

5. Metropass Program:

a) Authorize execution of a 5-year contract effective August 1, 2009, with the Metropolitan Council; program price will be re-calculated after 6 months to reflect the increase or decreased number of participating employees. The program price for subsequent years will be based on the then current cost of the Metropass times the actual number of participants.
b) Direct Human Resources and Finance departments to maintain the Metropass reserve account in the Self-Insurance Fund.
c) To prevent a deficit in the Metropass reserve account, authorize proper City officers to increase employee contributions.
d) Receive and file decision to implement a $15 per month increase in pre-tax contributions for Metropass program participants. The new contribution amount will be reflected in employee paychecks dated July 17, 2009.

Action Taken: Approved

Staff report: Metropass RCA

6. Greater Metropolitan Housing Corporation (GMHC):

a) Approve a $750,000 zero percent loan to GMHC to be used as a line of credit for loans they originate on behalf of the City; b) Approve appropriation increase of $750,000.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: GMHC Loan RCA

7. Minnesota Department of Employment and Economic Development (DEED) Redevelopment Grant Awards (re 14 th Ave N Cul-de-sac Project and East Bank Mills):

a) Accept grant award of $170,000 for 14th Ave N cul-de-sac and award of $151,938 for East Bank Mills; b) Approve appropriation increases; c) Authorize execution of grant, sub-recipient and/or disbursement and related documents and agreements.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: DEED RCA

8. Kenwood Isles Neighborhood Revitalization Plan Phase II Plan Modification #1:

a) Approve NRP Plan Modification #1 creating a new housing strategy;
b) Approve increase of Plan’s allocation by $14,400 for a revised total allocation of $100,000;
c) Approve appropriation increase of $20,000;
d) Authorize contracts or agreements.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: Kenwood RCA; Kenwood MOD1; Kenwood ATTACHMENT

9. School Based Clinics:

Amend contract with Hennepin County to accept additional revenue of $9,000 in Local Collaborative Time Study funds for mental health services; and Approve appropriation.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: School Based Clinic RCA

10. School Based Clinics:

Issue Request for Proposals for billing, data management and consulting/training services for a four-year period, with each year contingent upon funding, program needs and performance.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: School Based Clinics RCA

11. Homeland Security and Emergency Management Grant:

Accept grant of $1,469,000 to perform a gap analysis on Citizen Evacuation Shelter In Place throughout the UASI region, create a five-year plan to address the gaps, and begin to implement that plan; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Homeland Security Grant RCA

12. 2009 Byrne Memorial Justice Assistance Grant:

Execute contract with Hennepin County for City’s share of grant award of $659,688 to support two City Attorney II positions; Gang Enforcement Team, and other precinct-based gang suppression activities; and purchase microphones for each patrol officer to be used in conjunction with the squad cameras; and Approve appropriations.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Byrne Grant RCA

13. Internet Crimes Against Children Task Force:

Execute Multi-Agency Law Enforcement Agreement with City of St. Paul to participate on a multi-agency task force and accept up to $10,000 for overtime, training and additional reimbursable travel expanses as approved; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Internet Crimes Against Children Task Force RCA

14. Bicycle Patrol:

Execute grant contract to accept $12,500 from the Central Area Neighborhood Development Organization to support bicycle patrol in CANDO Neighborhood; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Bicycle Patrol RCA

15. Minneapolis Economic Recovery Strategy – Fire Station Construction Grant:

Authorize submit application to the United States Department of Homeland Security’s Assistance to Firefighters Fire Station Construction Grants to fund the construction and modification of fire stations.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Fire Station Grant RCA

16. Sidewalk Construction Contract Amendments:

a) Increase sidewalk contracts as follows:
– Standard Sidewalk, Inc. by $287,600;
– Concrete Idea, Inc. by $165,200;
– Concrete Idea, Inc. by $161,400; and

b) Increase the appropriation for "work for others" in the amount of $150,000 for various private party work requests.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Sidewalk Construction Contracts RCA

17. Capital Project Close-Outs:

a) Receive and accept the final costs of various Surface Water and Sewer Division project work and adjust the capital appropriations as necessary to close-out the projects;

b) Reallocate excess revenues and Sewer Bonds to other Water and Sewer projects; &

c) Request concurrence of the Board of Estimate and Taxation in the reallocation of Sewer Bonds.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports: Capital Project Close-Outs RCA ; Worksheet

18. Bid:

OP 7138, Accept low bid of Lund Martin Construction, Inc., in the amount of $5,821,450, to complete the Parking Ramp B improvements.

T&PW Committee Action: Approved

Action Taken: Rejected all bids and directed staff to go out for re-bid

Staff Report: Bid 7138

19. Cedar Lake Trail Right-of-Entry and Easements:

a) Authorize execution of a right-of-entry with the Minnesota Ballpark Authority for temporary trail access; and

b) Authorize the negotiation and execution of permanent easements for appraised fair market value across the Minnesota Ballpark Authority parcels for trail and other transportation-related uses.

T&PW Committee Action: Approved. Staff to report back to T&PW Committee following execution of permanent easements.

Action Taken: Approved

Staff Reports: Cedar Lake Trail RCA ; Agreement ; Resolution

20. 1st Ave N and Hennepin Ave One-Way to Two-Way Conversion Projects:

Approve reallocation of excess MSA Funds, in the total amount of $499,000, from the Railroad Safety Improvement Program to the 1st Ave N and Hennepin Ave Project, to allow for the installation of overhead signal indications.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: 1st Ave N & Hennepin Ave Conversion

Discussion Items

21. 7th St N Street Resurfacing Project (6th Av N to 200 ft east of Van White Memorial Blvd):

a) Passage of Resolution ordering the work to proceed and adopting special assessments; and

b) Passage of Resolution requesting the Board of Estimate and Taxation to issue and sell assessment bonds for the project.

T&PW Committee Action: Approved. Term for repayment of assessments changed from a five to seven year period for all Street Resurfacing Projects in 2009 and going forward.

Action Taken: Approved, as amended. That the following four properties (1150 7 th St. N.; 921 12 th Ave. N.; 1201 Bryant Ave. N.; and 1130 7 th St. N.) to have a 7 year term for repayment of assessments; all other properties to have a 5 year term.

6/2/2009 Staff Report: 7th St N Resurfacing ; Map

22. 38th St E Street Resurfacing Project:

a) Order the work to proceed and adopt special assessments in the amount of $114,765.16 for the project; and

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $114,765, with the bonds to be paid for from special assessments.

T&PW Committee Action: Approved

Action Taken: Approved with a 5 year term for repayment.

Staff Reports: 38th St E Resurfacing RCA ; Map

23. Target Center:

a) Approve resolution authorizing the transfer of the Target Center property and agreements from the MCDA to the City of Mpls;

b) Appoint the Mpls Convention Center Executive Director as the Contract Administrator under the Amended and Restated Arena Lease, Operating, Management, Use and Assurance Agreement between the MCDA and AEG Management MN, LLC;
c) Receive and file information regarding the transfer of responsibility for operations and management oversight of the Target Center from CPED staff to Convention Center staff.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: Target Ctr Transfer RCA; Target Ctr Transfer MATRIX

24. Procedures for Issuance of Request for Proposal (RFP):

Approve changes to the Citys process for professional and similar services as follows:
a) Raise authorization threshold from $50,000 to $1,000,000; and
b) Instruct the Business Process Improvement (BPI) Professional Services Procurement Committee to develop in conjunction with the Permanent Review Committee (PRC) new protocols and procedures for implementing the RFP and professional services contracting process. W&M Action 6/8/2009: postponed 1 cycle; directed staff to return with recommendations that relate to how to implement this new policy in a way that is consistent with the council’s labor peace policy.

Action Taken: Approved

6/8/2009 Staff reports: RFP Procedures RCA; ATTACH 1; ATTACH 2

Staff report: RFP Process RPT

25. Partnerships and Joint Service Initiative:

Receive and file report in response to 12/11/08 Budget Footnote: " Directing staff to add as a key initiative in its business plan, the full exploration of possible partnerships and joint service delivery with Hennepin County and other jurisdictions, including an evaluation of future technology needs and costs, and in consultation with labor representatives."

Action Taken: Directed the City Coordinator and 911 Director to report back in 2 cycles (July 27, 2009) on conversations with any and all partnerships.

Staff report: Partnerships-JointService_RCA; Report; and Presentation Slides

26. Public Health Laboratory:

Staff directed to report back on the service implications on eliminating lab services.

Action Taken: Sent forward without recommendation

6/8/2009 Staff report: Lab RCA and Rept

Staff report: Five Year Cost Comparison RPT; and SBC Lab Justifications RPT

Referred by City Council 6/12/2009

27. Solar Photovoltaic Project at the Convention Center.

Approve action items, dependent upon status of contracts with EyeOn Energy LLC.

HE&E Committee Action: That EyeOn Energy did not produce signed contracts (Solar Services Agreement, Site Lease, and Grant Contract) that meet the terms of the RDF Board and City Council Direction, That staff be directed to redefine the project and to formally request the Renewable Development Board and the Public Utilities Commission to re-designate the grant award to the City as a sole applicant; and That staff be directed to Issue Request for Proposals to qualified parties, subject to review and approval by the Permanent Review Committee. Refer to Ways & Means/Budget Committee.

W&M Action Taken: Sent forward without recommendation. Directed staff to report back on the extent to which Eye-On Energy has completed their due diligence; and further directed the City Attorney’s office (thorough outside council) to engage in further discussions with Eye-On Energy, specifically related to the insurance clause and report back at Committee of the Whole (June 25, 2009) with recommended language that both parties find acceptable.

6/8/2009 Staff reports: Solar Photovoltaic Project RCA ; Exhibit A ; Attachment B

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, July 13, 2009

Next City Council Meeting: Friday, June 26, 2009

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Last updated Oct. 18, 2011