Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, May 18, 2009

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members: Council Members Ostrow, Schiff, Colvin Roy, Hofstede,
Glidden, Hodges (quorum 4)

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. Legal Settlements:

Authorize settlement of the legal matter of: a) Michael Maile ($29,500); and b) Blia Xiong ($7,500); Johnny Her ($2,500); and David Her ($2,500).

Action Taken: Approved

Staff report: Michael Maile RCA; and Xiong, Her, & Her RCA

2. LinkedIn Corporation:

Authorize execution of a contract with LinkedIn Corporation ($28,000) to utilize LinkedIn’s contract document instead of the City’s Standard Agreement Form. No additional appropriation required.

Action Taken: Approved

Staff report: LinkedIn Corp RCA

3. IBM Corporation:

Authorize increasing IBM Corporation contract C-24267A by $350,000 for additional Cognos software licenses and services. BIS and Finance Compass project budget to fund increase.

Action Taken: Approved

Staff report: IBM Corp RCA

4. SPL Integrated Solutions:

Authorize execution of a contract with SPL Integrated Solutions based on the U.S. General Services Administration (GSA) cooperative purchasing contract GS-35F-0605T for an amount not-to-exceed $1,500,000. Initiative funded through the 2007 and 2008 UASI Grants. No additional appropriation required.

Action Taken: Approved

Staff report: SPL Integrated Solutions RCA

5. Alpha Review Corporation:

a) Authorize extending the contract term for Medical Billing Services for Workers’ Compensation (WC) and Departmental Employment Services to September 1, 2009, payable from the Self-Insurance Fund, not to exceed $35,000; and b) Authorize issuance of an RFP for Medical Billing Services.

Action Taken: Approved

Staff report: Alpha Review Corp RCA

6. Census 2010:

a) Receive and file 2010 Census Activities Status Report.

b) Authorize contract with the Center for Urban and Regional Affairs/University of Minnesota, for Census outreach coordination.

CoW Action: Approved 5/7/2009

Action Taken: Approved

Staff reports: Census 2010, Census Geography Letter

7. New Appointed Position - Deputy Director, BIS Information Security:

a) Find that the proposed position meets the criteria in Section 20.1010 of code;
b) Approve the proposed position: Deputy Director, BIS Information Security (Appointed), allocated to grade 13 with 590 points; and
c) Approve the requested exception from the Appointed Pay Plan, effective May 22, 2009.

Executive Committee Action: Approved 5/13/2009

Action Taken: Approved

Staff reports: Deputy Director, BIS Security RCA; Classification Report; and Factor Worksheet

8. International Brotherhood of Electrical Workers - Labor Agreement:

Authorize execution of a 24-month collective bargaining agreement between the City of Minneapolis and the International Brotherhood of Electrical Workers, Local #292, from January 1, 2009 through December 31, 2010.

Executive Committee Action: Approved 5/13/2009

Action Taken: Approved

Staff report: IBEW Electricians Unit RCA

9. 2009 HUD Housing Opportunities for Persons with Aids (HOPWA) Program Grant:

a) Approve funding from the Citys 2009 HOPWA grant to Metropolitan Council Housing and Redevelopment Authority (Metro HRA) $430,572, and to Minnesota Aids Project (MAP) $445,879;
b) Authorize execution of agreements as necessary to implement all subrecipient and subgrantee contracts.

CD Committee Action: Approved

Action Taken: Approved

Staff report: HOPWA RCA

10. Catalyst Community Partners (re 1200 W Broadway):

a) Authorize a $450,000 Great Streets Gap Financing Loan for redevelopment of the property & authorize execution of the loan agreement and any related documents;
b) Approve multi-jurisdictional funding resolution at the request of Hennepin County.

CD Committee Action: Approved

Action Taken: Approved

Staff report: Great Sts RCA; Great Sts CASHFLOW; Great Sts 1200 ELEVATION; Great Sts DFC MEMO

11. Portable Performance Stage/Target Center:

a) Accept low responsive bid of StageRight Corporation, $98,258.95, to furnish and deliver a performance stage for the Target Center;
b) Approve appropriation resolution.

CD Committee Action: Approved

Action Taken: Approved

Staff report: Target Stage RCA; Target State BID

12. 3649 - 2nd Ave S Renovation:

Accept low bid of Ram Construction and Remodeling, $105,655.00, to accomplish renovation of property for CPED.

CD Committee Action: Approved

Action Taken: Approved

Staff report: 3649 2nd RCA; 3649 2nd GRID

13. Twin Cities Healthy Start Program:

a. Approve list of agencies recommended for funding for period June 1, 2009 through May 31, 2014, contingent upon final notification award from HHS.

b. Execute annual contracts with approved list of agencies, with all years of funding contingent upon funds available from HHS.

c. Approve additional list of agencies recommended as approved but not funded under existing funding caps; and Authorize contract with one or more if funding becomes available.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: Healthy Start RCA

14. Community Development Block Grant Year 35 Funds:

Authorize increase not to exceed amounts for the following contracts reflecting a 2% increase in HUD funding – Catholic Charities; Minnesota International Health Volunteers; Living at Home/Block Nurse Programs (Nokomis, Southeast, Longfellow/Seward); Southside Community Health Services; Greater Minneapolis Council of Churches/Division of Indian Work; Minneapolis Public Schools TAPPP; Centro Cultural Chicano, Inc; Minneapolis Urban League; Lao Family Community of Minnesota, Inc.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: CDBG RCA

15. Homeland Security Grant:

Execute amendment #2 to grant agreement with Minnesota Department of Public Safety to extend the grant period for satisfactory completion of the project to prevent, protect against, respond to and recover from terrorist attacks, major disasters and other emergencies.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Homeland Security Grant RCA

16. Bid for Weed Cutting:

OP #7133, accept low bid of Over the Top Inc to provide weed cutting and related services for a 12 month period beginning in 2009 ($65,000).

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Weed Cutting RCA

17. National Association of County and City Health Officials Advance Practice Center Grant:

Extend agreement with Hennepin County to proceed with grant activities relating to planning responses to potential threats to food, water and safety during a disaster or public health emergency; and Approve appropriation of $136,489.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: NACCHO Grant RCA

18. Fitness Memberships:

Issue Request for Proposals to sworn personnel in the Police and Fire Departments.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Fitness Memberships RCA

19. Health Testing:

Amend contract with Med Compass to provide mandatory health testing of Fire personnel.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Health Testing RCA

20. Mounted Patrol:

Execute multi-year agreement with Horsemen Inc for horse boarding services ($62,000 for 2009).

PS&RS Committee Action: Approved

Action Taken: Approved REVISED recommendation for a one-year agreement with an option for multiple years.

Staff reports: Mounted Patrol RCA; and REVISED Mounted Patrol RCA

21. Domestic Violence:

Extend and increase sub-recipient contracts with the Domestic Abuse Project, Casa de Esperanza and Asian Women United of Minnesota to reallocate funding within the grant budget relating to the grant award from the United States Department of Justice – Office of Violence Against Women.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Domestic Violence RCA

22. Internet Crimes Against Children Task Force:

Execute Joint Powers Agreement with Minnesota Bureau of Criminal Apprehension to participate in task force and accept up to $5,000 for overtime expenses and additional reimbursable travel expenses as approved; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Task Force RCA

23. Cedar Lake Trail:

Approve resolution authorizing acquisition, through negotiation or condemnation, of temporary construction easements and permanent easements across the parcels therein for trail and other transportation-related uses.

T&PW Committee Action: Approved

Action Taken: Approved

Staff reports: Cedar Lake Trail ; Resolution

24. Minneapolis Water Works Stipulation Agreement:

Authorize the execution of a proposed Stipulation Agreement with the Minnesota Pollution Control Agency, and any further agreements necessary, to resolve alleged violations of the National Pollutant Discharge Elimination System/State Disposal System permit maintained by Minneapolis Water Works.

T&PW Committee Action: Approved

Action Taken: Approved

Staff reports: Water Works Stipulation Agreement RCA ; Agreement

25. Victory Memorial Parkway Improvements:

Authorize the execution of an agreement between the City of Minneapolis, Hennepin County, and the Minneapolis Park and Recreation Board for roadway improvements on and adjacent to Victory Memorial Pkwy between Xerxes Ave N and Irving Ave N.

T&PW Committee Action: Approved

Action Taken: Approved

Staff reports: Victory Memorial Pkwy RCA; Agreement; Map

26. 2009 SAFETEA_LU Submission (2013-2014):

a) Authorize the submittal of a series of applications for Federal Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA_LU) funds passed through the state; and

b) Commit local funds, per federal requirement, to support the approved SAFETEA_LU projects.

T&PW Committee Action: Approved

Action Taken: Approved

Staff report: 2009 SAFETEA_LU Submission

27. Marquette and Second Avenue Transit Shelters:

a) Accept low responsive bid of Meisinger Construction Company, Inc. (OP 7143) for an estimated expenditure of $1,583,000 for transit shelters and a prototype for the Marquette and 2nd Avenue UPA Transit Project as follows:
Base Bid: $1,453,000
Bid Alternative #1: $50,000
Bid Alternative #2: $80,000

b) Authorize the execution of a contract for this project in accordance with the specifications including, but not limited to, bid alternatives #1 and #2 subject to prototype, operating, and maintenance implications; and

c) Return to the June 2 T&PW Committee with details and parameters related to overall project funding, ownership, operations and maintenance parameters.

T&PW Committee Action: Sent forward without recommendation

Action Taken: Sent forward without recommendation

Staff report: Bid 7143

28. Bids:

a) OP 7110, Accept low bid of HBM Services, Inc., for an estimated annual expenditure of $90,000, to furnish janitorial services at the Public Service Center;

b) OP 7124, Accept low bid of Construction Results, for an estimated expenditure of $254,790, to furnish and deliver areaway abandonment;

c) OP 7128, Accept low bid of Kone, Inc., for an estimated expenditure of $45,000, to furnish elevator and escalator maintenance; and

d) OP 7129, Accept low bid of Huls Brothers Trucking, Inc. d/b/a Avon AG-Lime, for an estimated expenditure of $2,225,000, to load, haul, and dispose of water treatment residuals for the Public Works Water Department.

T&PW Committee Action: Approved

Action Taken: Approved

Staff reports: Bid 7110; Bid 7124; Bid 7128; Bid 7129

Set Public Hearing - June 8, 2009

29. Nicollet Mall 2010 Operating Budget:

Set public hearing

Action Taken: Public hearing set as indicated

Staff report: Nicollet Mall 2010 Budget RCA

Discussion

30. Public Health Laboratory:

Report on potential costs and cost savings if Public Health Laboratory is closed effective January 1, 2010.

HE&E Committee Action: Received and filed report

Action Taken: Postponed for 1 cycle (June 8, 2009)

Staff report: Lab RCA and Rept

31. Rental Licensing:

Ordinance amending Title 12, Chapter 244 of the Minneapolis Code of Ordinances relating to Housing: Maintenance Code, as follows:

a. Adding a new Section 244.265 entitled Tenant to be notified of mortgage foreclosure or cancellation of contract for deed, requiring that the tenant be notified of mortgage foreclosure or cancellation of a contract for deed.

b. Section 244.1910, including as a new rental housing licensing standard that if an owner has a second offense operating a rental without a license, it may be grounds to revoke all licenses held by the owner or where the owner has an interest in a rental property for a period of 24 months.

c. Section 244.1910, including new rental housing licensing standards related to the notification requirement to tenants of mortgage foreclosure or cancellation of a contract for deed may be grounds to revoke the rental license.

d. Section 244.1945, relating to revocation cost recovery for the City when a rental dwelling license is revoked and the same owner is obtaining a license reinstatement, the fee will remain at $1,000. (Samuels)

PS&RS Committee Action: Approved

Action Taken: Approved

Staff reports: Rental Licensing Standards/Reinstatement Fee RCA and Ch 244.265 Ordn; Ch 244.1910 Ordn; Ch 244.1945 Ordn

32. Rental Licensing:

a. Ordinance amending Title 12, Chapter 244 of the Minneapolis Code of Ordinances relating to Housing: Maintenance Code, amending Section 244.1870 to require a $450 fee for the inspection of a rental dwelling which has a change of ownership. (Johnson).

b. Approve 5 Full-Time Equivalent positions to implement the change of ownership inspection.

c. Approve appropriation of $612,000.

PS&RS Committee Action: Approved

Action Taken: a) Approved; b & c) Approved, as amended, (That the FTE count for Regulatory Services be increased by 3.0 FTE’s.  On December 1, 2009, the revenue estimates shall be reviewed and the 2009 revenue appropriation for Regulatory Services (00100-8351000) and the 2009 expense appropriation for Regulatory Services (00100-8351000) shall be increased up to $612,000, as warranted by actual revenue collections.  The receipts shall be reviewed on a quarterly basis thereafter, pursuant to actual revenues collection for the Rental Licenses Inspection at Change of Ownership Program.  Based on actual experience, Finance Officer is directed to add 2.0 additional FTE’s and warranted expense and revenue increases up to a maximum of $612,000; time frame to be as soon as, but no earlier than December 1, 2009.)

Staff reports: Rental Change of Ownership RCA ; Ch 244 Ordn ; and 2/29/2008 Council Action

33. Green Institute Loan Settlement:

Accept settlement of $3,364,912.18 as full payment on the outstanding Section 108 HUD Loan and Delinquency Loan related to the Eco-Enterpise Center and fulfillment of any outstanding obligations under a forgivable loan of state general fund grant proceeds; and Approve appropriations.

Action Taken: Approved

Staff report: Green Institute Loan RCA

34. 1st Quarter 2009 Financial Status Report:

Acceptance of report.

Action Taken: Received and filed

Staff reports: 2009 1st Qtr RCA ; and Report

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, June 8, 2009

Next City Council Meeting: Friday, May 22, 2009

Attention: If you want help translating this information, call - Hmong - Ceeb toom. Yog koj xav tau kev pab txhais cov xov no rau koj dawb, hu (612) 673-2800; Spanish - Atención. Si desea recibir asistencia gratuita para traducir esta información, llama (612) 673-2700; Somali - Ogow. Haddii aad dooneyso in lagaa kaalmeeyo tarjamadda macluumaadkani oo lacag la’ aan wac (612) 673-3500

If you need a disability related accommodation, please contact CouncilCommitteeCoordinators@minneapolismn.gov.

Last updated Oct 18, 2011