Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, April 6, 2009

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members: Council Members Ostrow, Schiff, Colvin Roy, Hofstede,
Glidden, Hodges (quorum 4)

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. Legal Settlements:

Authorize settlement of the legal matter of: a) Raymond and Barbara Campbell ($6,000); b) Michael Luke Wilder ($6,750); and c) Suwana Reynolds ($6,500).

Action Taken: Approved

Staff report: Campbell RCA; Wilder RCA; and Reynolds RCA

2. No-Fault Claim:

Approve initial authorization to submit all current and ongoing bills relating to no-fault claimant Christine Rautio directly to the City Finance Officer for payment following review and signature by the City attorney’s designee.

Action Taken: Approved

Staff report: Christine Rautio RCA

3. Utility Bill Insert - May 2009:

Approve utility billing insert on behalf of Public works asking water customers to take an online survey about their water use.

Action Taken: Approved

Staff reports: May Utility Billing RCA ; and Insert

4. 2010 Budget Schedule:

Receive and file.

Action Taken: Received and filed corrected schedule

Staff report: 2010 Budget Schedule RCA; CORRECTED Schedule

5. Healthy Kids, Healthy Communities Initiative:

Submit application for four-year grant from Robert Wood Johnson Foundation seeking $360,000 to prevent childhood obesity in diverse Minneapolis populations.

Action Taken: Approved

Staff report: Healthy Kids-Communities RCA

6. Medica Skyway Senior Center:

Authorize amending agreement #22384 with Medica by $125,000; and extend termination date From December 31, 2008 to December 31, 2009. No additional appropriation required.

Action Taken: Approved

Staff report: Medica Skyway Sr Ctr RCA

7. Nokomis Senior Assisted Living Redevelopment Plan and the Nokomis Senior Assisted Living Tax Increment Financing (TIF) Plan (3717 - 23 rd Ave S):

a) Consider resolution adopting the Nokomis Senior Assisted Living Tax Increment Finance Plan and Redevelopment Plan;
b) Consider resolution authorizing the issuance of a Limited Revenue Pay-As-You-Go Tax Increment Financing Note to Covenire Care, LLC in a principal amount not to exceed $728,200;
c) Approve proposed redevelopment contract business terms;
d) Consider resolution giving final approval of up to $2,500,000 in Tax-Exempt Multi-Family Housing Revenue Bonds;
e) Authorize execution of the redevelopment and loan agreements with Covenire Nokomis, LLC, or its affiliates & all other necessary documents.

CD Committee Action: Approved, as amended to add language to number 3 of the Proposed Redevelopment Contract Terms as follows: "3. The City will provide TIF assistance in the form of a pay-go note in a principal amount not to exceed $728,200. Any TIF repayment is predicated upon the owner receiving a 15% internal rate of return (IRR) on the Developer Equity (corporately guaranteed bank loan and cash) and any draw on the $622,000 letter of credit. The TIF repayment would work as follows at the time of sale or refinance until the TIF note is paid in full or the TIF district expires by statute. It is estimated the TIF note will be repaid in twenty years.

• Net proceeds after refinancing or sale

• Affordable Housing Trust Fund principal repayment (interest paid current)

• Developer receives cash to equal a 15% IRR after taxes, as described above

• TIF principal repayment equal to amount of TIF drawn to date up to $728,200

• Balance to Developer."

Action Taken: Concurrence with CD action taken

Staff reports: Nokomis Sr RCA; Nokomis Sr REDEV PLAN; Nokomis Sr TIF PLAN; Nokomis Sr EXHIBIT1; Nokomis Sr EXHIBIT2; Nokomis Sr EXHIBIT3; Nokomis Sr EXHIBIT4; Nok DFC Action

8. African Development Center (ADC) (1927-29 S 5th St):

a) Authorize a $200,000 Great Streets Gap Financing Loan to ADC Commercial Real Estate, Inc., a real estate entity controlled by the ADC, for the purchase and redevelopment of property & authorize loan agreement/related documents;
b) Approve appropriation increases.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: Corrected ADC RCA; ADC Proforma; ADC ATTACHMENT; ADC DFC Minutes

9. Citizen Corp Program:

Accept 2007 State Homeland Security Grant, in the amount of $39,133.65, to support ongoing efforts of Citizen Corp and CERT; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Citizen Corp RCA

10. Minnesota Joint Analysis Center:

Execute grant agreement with Minnesota Homeland Security and Emergency Management to receive $236,200 awarded to the Police Department for the regional sharing of intelligence information; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: MN Joint Analysis Center RCA

11. Police Radios:

Accept grant award of $22,633.81 from the Metropolitan Emergency Services Board, and execute contracts necessary, for the purchase of 22 basic entry level radios for officers; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Police Radios RCA

12. Policing Services for Public Housing:

Execute contract with Minneapolis Public Housing Authority to provide enforcement and community policing services at public housing locations; and approve appropriation of $650,000.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Police Public Housing RCA

13. Property Disposal:

Execute contract with Covanta Hennepin Energy Resource Co for disposal of a limited amount of property from the Property and Evidence Room as directed by State law and City ordinance. ($5,000).

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Property Disposal RCA

14. Second Ave N Street Reconstruction Project (Washington Ave to 3rd St N):

a) Order the City Engineer to proceed with the work and adopt special assessments in the total amount of $78,757.34 for the project;

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $78,750; and

c) Order the City Engineer to abandon and remove the areaways located in the public right-of-way that are in conflict with the project.

T&PW Committee Action: Approved

Action Taken: Approved

Staff report: 2nd Ave N Reconstruction Project

15. Third Ave N Street Reconstruction Project (Washington Ave to 5th St N):

a) Order the City Engineer to proceed with the work and adopt special assessments in the total amount of $79,524.96 for the project;

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $79,520; and

c) Order the City Engineer to abandon and remove the areaways located in the public right-of-way that are in conflict with the project.

T&PW Committee Action: Approved

Action Taken: Approved

Staff report: 3rd Ave N Reconstruction Project

16. Lynnhurst Street Renovation Project (Phase V):

a) Order the City Engineer to proceed with the work and adopt special assessments in the total amount of $496,860.68 for the project; and

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $496,860.

T&PW Committee Action: Approved

Action Taken: Approved

Staff report: Lynnhurst Renovation Project

17. Organic Materials Composting Pilot Program:

a) Authorize the expansion of the pilot program to collect Source Separated Organic materials;

b) Authorize the purchase of specialized composting mobile refuse containers (MRC’s or "garbage carts") manufactured by Otto Systems; and

c) Utilize a portion of the fund balance of Solid Waste and Recycling Services to support the expansion of the pilot program.

T&PW Committee Action: Approved

Action Taken: Approved

Staff report: Organic Materials Composting

18. Downtown TMO 2009 - 2011 Grant Agreements:

a) Authorize the execution of a Pass Through Grant Agreement between the Metropolitan Council and the City of Minneapolis to provide up to $661,797 in federal grant funding for Transportation Demand Management projects in effect for the period of April 1, 2009 through March 31, 2011;

b) Authorize the execution of an agreement with the Downtown Minneapolis Transportation Management Organization (TMO) to perform specific work efforts, as outlined in and in accordance with a Met Council Contract that provides up to $661,797 in federal grant funding in effect for the period of April 1, 2009 through March 31, 2011; and

c) Increase the appropriation and revenue source in the Permanent Improvement Projects Fund by $661,797.

T&PW Committee Action: Approved

Action Taken: Approved

Staff report: Downtown TMO Grant Agreements

19. Capital Project Close-Outs:

a) Receive and accept the final costs of various Property Services, Parking, and Traffic Operations projects and adjust the capital appropriation as necessary to close-out the projects;

b) Reallocate excess revenues and Net Debt Bonds to other Property Services, Parking, and Traffic Operations projects; and

c) Request the concurrence of the Board of Estimate and Taxation in the reallocation of Net Debt Bonds.

T&PW Committee Action: Approved

Action Taken: Approved

Staff reports: Capital Project Close-Outs RCA; Worksheet

20. 2009 Grant Agreement Amendments:

a) Authorize the execution of an amendment to an agreement between the State of Minnesota and the City of Minneapolis to provide up to $5,636,000 in Federal grant funding for the Non-Motorized Transportation Pilot Project (NTP);

b) Authorize the execution of an amendment to an agreement with Transit for Livable Communities (TLC) to perform specific work efforts as outlined in and in accordance with an agreement with Mn/DOT that provides up to $5,636,000 in Federal grant funding for anticipated expenses through December 31, 2010; and

c) Increase the appropriation and revenue source in the Grants - Federal Fund from $2,474,892 to $5,636,000.

T&PW Committee Action: Approved

Action Taken: Approved

Staff report: Grant Agreement Amendments

21. Bids:

a) OP 7082, Accept low bid of Lametti and Sons, Inc., for an estimated expenditure of $68,520, for cured-in-place pipe liners;

b) OP 7083, Accept low bids to furnish and deliver bituminous mixtures, as needed and called for, through March 31, 2010, as follows:
● Commercial Asphalt Company, estimated annual expenditure of $4,000,000; and
● Midwest Asphalt Corporation, estimated annual expenditure of $1,500,000;

c) OP 7099, Accept low bid of Graymont (WI), LLC, for an estimated annual expenditure of $1,600,000, to furnish and deliver quick lime to the Public Works Water Department through February 28, 2010; and

d) OP 7107, Accept low bid of Ironwood Companies, for an estimated expenditure of $40,000, for the removal and disposal of asbestos-containing electrical conduit between April 1, 2009 and March 31, 2010.

T&PW Committee Action: Approved

Action Taken: Approved

Staff reports: Bid 7082 ; Bid 7083 ; Bid 7099 ; Bid 7107

22. Settlement Agreement:

Authorize the execution of an agreement with GE Water Process & Technologies (d/b/a GE/Ionics) to resolve disputes and make corrections and improvements to ultrafiltration equipment at the Columbia Heights Filtration Plant, and make contract changes in the total amount of $1,550,000. Funds are available within the project budget.

T&PW Committee Action: Approved

Action Taken: Approved

Staff report: Settlement Agreement

23. Minneapolis Economic Recovery Strategy - Clean Water Revolving Fund Submission:

Authorize the submittal of a series of applications for Clean Water Revolving Funds passed through the Minnesota Pollution Control Agency (MPCA) and the Public Facilities Authority to obtain American Recovery and Reinvestment Act funding for wastewater or stormwater projects.

T&PW Committee Action: Approved

Action Taken: Approved

Staff report: Clean Water Revolving Fund

Hearing

24. Jackson Mahaffy et al v. Kroll, Krueger, Bennett, Hanson, John Does Nos. 1-8 and City of Minneapolis:

That the City Council deny defense and indemnification of Officers Robert J. Kroll and Wallace M. Krueger in connection with said lawsuit.

Action Taken: Approved

Staff report: Kroll Krueger Indemnification RCA

Public Hearing

Scheduled Time: 1:45 p.m.

25. Ethical Practices Board Appointment:

Solicit public input on the appointment of Abigail Garner.

Action Taken: Held public hearing.

Staff report: Ethical Practices Board LTR

Set Public Hearings for April 20, 2009 at 1:45 p.m.

26. Ethics in Government:

Set Public Hearing Administration: Ethics in Government, as follows:

a) Article I, Conflict of interest (correcting a typographical error) and Soliciting or accepting gifts (conforming language to the language of the state gift ban)

b) Article III, Ethical practices board (changing the appointment process and eliminating the requirement to submit a budget request) and Ethics education (requiring ethics education every three years).

Action Taken: Public hearing set as indicated.

Staff report: Ethics in Government ORD

27. Civil Service Commissioners:

Set Public Hearing

Executive Committee Action: Approved 4/1/2009

Action Taken: Public hearing set as indicated.

Staff report: Civil Service Commissioners RCA

Discussion Items

28. SAFER Grant:

Authorize proper City officers to officially communicate to FEMA the inability to accept a fiscal year 2008 SAFER Grant.
W&M Action 2/2/2009: Postponed

Action Taken: Approved staff recommendation to decline FY 2008 SAFER Grant

Staff report: Update RPT

29. Minneapolis Economic Recovery Strategy - Subsidized COBRA benefits:

Discussion.

Action Taken: Received and Filed.

Staff report: COBRA RPT

30. USI Wireless:

Status of Wireless discussion with Minneapolis Park & Recreation Board (MPRB).

Action Taken: Received and Filed.

Staff report: USI Wireless Non-Exclusive License Agreement

MPRB 4/1/09 Link: http://www.minneapolisparks.org/documents/agendas/2009-04-01/8-1REG.pdf

31. 2009 Consolidated Plan:

a) Receive public comments on the Citys application to U.S. Department of Housing and Urban Development for 2009 Community Development Block Grant (CDBG), Home Investment Partnerships (HOME), Emergency Shelter Grant (ESG), Housing Opportunities for Persons with AIDS (HOPWA) funding, American Dream Down-payment Assistance Initiative (ADDI), and an update to the 2005-09 Five-Year Strategy;
b) Authorize submission of Plan to HUD on 4/15/2009;
c) Adjust to actual all currently estimated grant amounts evenly across-the-board for all grant-funded activities when the actual Consolidated Plan appropriation is provided to the City from HUD.

CD Committee Action: Approved

Action Taken: Approved

Staff reports: Con Plan RCA ; 2009 Con Plan LINK ; Con Plan PPT

32. Park Dedication Requirement:

Consider ordinance amending Title 22, Chapter 598 of the Minneapolis Code of Ordinances relating to Land Subdivision: Land Subdivision Regulations, imposing a park dedication requirement on new development. If adopted, direct proper City officers to transmit the ordinance to the Minneapolis Park & Recreation Board for its concurrence & approval.

CD Committee Action: Forwarded without recommendation

Action Taken: Forwarded Ordinance with recommendation, as amended. Staff direction to be forwarded to the Park Board for 30 day review and comment; to return to the CD Committee and the W&M Committee for final approval.

Staff reports: Park Dedication RCA; Park Dedication ORDN; AMENDED ORDN; Staff Direction

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, April 20, 2009

Next City Council Meeting: Friday, April 10, 2009

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Last updated Oct 18, 2011