Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, December 3, 2007

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present: Council Members Ostrow, Schiff, Hofstede, Glidden, Hodges

Absent: Council Member Colvin Roy

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. Legal Settlements:

Authorize the following settlements a) Timothy R. Davison v. City of Minneapolis, by payment of $24,000 in Underinsured Motorist benefits, payable to timothy R. Davison and his attorney, James R. Schwebel;
b) Lisa Young (behalf: Shawn Young) v. City of Minneapolis, by payment of $5,000, payable to Lisa Young on behalf of Shawn Young and their attorney, Robert Bennett;
c) Rachel Robinson v. Daniel Swalve and City of Minneapolis, by payment of $40,000, payable to Rachel Robinson and her attorneys, Flynn, Gaskins, & Bennett; and
d) Victor H. Sanchez v. City of Minneapolis, by payment of $17,000 in workers’ compensation subrogation, payable to SFM Mutual Insurance and their attorneys, Cousineau McGuire; and Authorize the City Attorney’s office to execute any documents necessary to effectuate these settlements.

Action Taken: Approved

Staff reports: Timothy Davison; Lisa Young; Rachel Robinson; and Victor Sanchez

2. Professional Services Agreement for Election Services:

Authorize the Elections Director to negotiate and execute a new contract with Special School District No. 1 to provide compensation to the City for election services for the period of January 1, 2008 through December 31, 2012.

Action Taken: Approved, as amended to correct the contract period through December 31, 2011.

Staff report: Special School Dist. No. 1 RCA

3. Business Process Improvement:

Authorize issuance of a Request for Proposal (RFP) for the Business Process Improvement Professional Services; upon approval by the Permanent Review Committee (PRC).

Action Taken: Approved

Staff report: Business Process Improvement RCA

4. Utility Bill Insert - January 2008:

Approve utility billing insert on announcing the 2008 Utility Billing rates.

Action Taken: Approved, as amended

Staff reports: January Utility Billing RCA; and Insert 

5. OP#6567:

Authorize increase to OP#6567 with Honeywell Building Solutions in the amount of $60,000 to provide maintenance and repair to the Convention Centers HVAC systems. No additional appropriation required.

Action Taken: Approved

Staff report: Honeywell Bldg Solutions RCA

6. Annual Property Insurance Premium for the Minneapolis Convention Center (MCC), Tallmadge Building, and Parking Ramp:

a) Authorize proper City officers to review options for property insurance for the MCC (including the Tallmadge Building and the Parking Ramp) for January 1, 2008 coverage;
b) Accept the XL insurance quote of $274,083 plus taxes and surcharges; lock in the binder for the 2008 property coverage; and
c) Accept quote for additional terrorism coverage. 

Action Taken: Approved

Staff report: MCC 2008 Property Ins RCA

7. 3 rd & 4 th Quarter 2007 Gift Acceptance (Valued under $15,000):

Acceptance of the 3 rd and 4 th Quarter 2007 gifts to the City of Minneapolis; and Approve appropriation.

Action Taken: Approved

Staff report: 3 rd and 4 th Qtr Gift Acceptance RCA Report

8. TANF Consulting Services:

Authorize execution of a contract with the Minneapolis Public Schools for the creation of a referral network for pregnant teens, for the period of January 1, 2008 through December 31, 2009. No additional appropriation required.

Action Taken: Approved

Staff report: TANF Consulting Services RCA

9. Medica Skyway Senior Center:

Authorize to amend agreement #22384 with Medica Health Plan by $62,500 and to extend its support of the Medica Skyway Senior Center for an additional 6 months (December 31, 2008).

Action Taken: Approved

Staff report: Medica Skyway Sr Ctr RCA

10. Healthways Health Support, Inc.

Accept revenue of $5,000 from Healthways Health Support, Inc. for the Silver Sneakers Program at the Medica Skyway Senior Center; and Approve appropriations.

Action Taken: Approved

Staff report: Silver Sneakers Program RCA

11. Tax Preparation Services:

Accept revenue of $29,803 in State Department of Revenue funds from the Friends of the Medica Skyway Senior Center for the provision of volunteer taxpayer assistance services; and Approve appropriations.

Action Taken: Approved

Staff report: Medica Skyway Sr Ctr Friends Revenue RCA

12. Health & Human Services Grant:

Submit four-year grant application of up to $685,000 annually from the U.S. Department of Health and Human Services for infant mortality reduction services in the Minneapolis Latino community.

Action Taken: Approved

Staff report: HHS Grant RCA

13. 2007 Holidazzle Parade:

Approve appropriation increase for the Downtown Council contract by $125,000; and decrease the Contingency Fund appropriation by $125,000.

Action Taken: Sent forward without recommendation

Staff report: Holidazzle RCA

14. Teamster’s Local #320, Drivers Unit - Labor Agreement:

Authorize execution of a 12-month collective bargaining agreement between the City of Minneapolis and the Teamster’s Local #320, Drivers Unit, from January 1, 2007 through December 31, 2007.

Executive Committee Action: Approved 11/28/2007

Action Taken: Approved

Staff report: Teamster 320 RCA

15. Coloplast (1601 W River Rd):

a) Consider approval of the resolution adopting Modification No. 15 to the North Washington Industrial Park Plan, Modification No. 110 to the Common Plan and the Coloplast Redevelopment Tax Increment Finance Plan; b) Approve resolution authorizing the issuance of a Limited Revenue Pay-As-You-Go Tax Increment Financing Note to Coloplast in a principal amount not to exceed $2,935,000; c) Approve proposed redevelopment contract business terms; d) Authorize redevelopment contract with Coloplast Corp & all other necessary documents.

CD Committee Action: Approved revised report

Action Taken: Concurrence with CD action

Staff reports: Coloplast TIF RCA; Coloplast TIF PLAN; Coloplast Mod 15 & 110; Coloplast SITE; Coloplast Exhibit A; Coloplast DFC MEMO; REVISED Coloplast RCA

16. Coloplast (1601 W River Rd):

a) Authorize application to the Minnesota Department of Employment and Economic Development Minnesota Investment Fund for a $500,000 equipment loan related to the Coloplast campus expansion project; b) Subject to loan approval, accept an award of the Minnesota Investment Fund in the amount $500,000.00 for equipment; c) Subject to loan approval, increase the CPED/State Grants & Loan Programs Fund by $500,000.00; d) Authorize necessary agreements.

CD Committee Action: Approved

Action Taken: Approved

Staff report: Coloplast MIF RCA

17. Minnesota Department of Employment and Economic Development (DEED) Grant Awards:

a) Accept Redevelopment Program Grants awarded by the DEED for Longfellow Station ($480,000) and Minnesota Innovation Center ($520,000); b) Approve increase in CPED appropriation & increase revenue budget; c) Authorize grant, sub-recipient and/or disbursement and related agreements.

CD Committee Action: Approved

Action Taken: Approved

Staff report: DEED Grants RCA

18. African Development Center:

Authorize allocation of $25,000 to African Development Center to extend the partnership on business loan activities in 2008.

Action Taken: Approved

CD Committee Action: Approved

Staff reports: African Dev Ctr RCA; Small Business Loans 2007

19. Metropolitan Consortium of Community Developers:

Authorize allocation of $135,000 to Metropolitan Consortium of Community Developers to extend the partnership on business loan activities in 2008.

CD Committee Action: Approved

Action Taken: Approved

Staff reports: MCCD RCA; MCCD EXHIBIT; MCCD 2008 Loans EXHIBIT

20. Issuance of Tax-exempt Revenue Bonds in 2008:

Authorize staff to take certain actions throughout 2008 in order to utilize tax-exempt revenue bond financing for various City industrial - manufacturing projects.

CD Committee Action: Approved

Action Taken: Approved

Staff report: 2008 Rev Bonds RCA

21. Ivy Tower Conservation & Air Easement:

Approve acceptance of the donation of an open space conservation easement that will protect the view shed of the historic Ivy Tower façade & authorize related documents.

CD Committee Action: Approved

Action Taken: Approved

Staff report: Ivy Tower RCA

22. Blighted (249) Properties:

Approve increase in CPED/Neighborhood Development Account appropriation in the amount of $170,000 re demolition costs associated with blighted properties on the 249 list.

CD Committee Action: Approved

Action Taken: Approved

Staff reports: Blighted 249 RCA; Properties Identified for Demo

23. 2% Revolving Loan Program & 2% Commercial Corridor/Commercial Node Loan Program:

Receive and file year-end portfolio summary and delinquency report.

CD Committee Action: Approved

Action Taken: Approved

Staff report: 2% Loans RCA

24. Violent Offender Task Force:

Accept grant award of $130,000 and execute agreement with Minnesota Department of Public Safety to provide police overtime surveillance details and equipment; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Violent Offender Task Force RCA

25. Driving While Intoxicated Saturation Program:

Accept grant award of $9,240 and execute agreement with Minnesota Department of Public Safety for officer overtime costs for increased enforcement targeting impaired drivers, juvenile and young adult violators, and speed violations to reduce accidents and increase driver safety; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Driving While Intoxicated Saturation Program RCA

26. Equipment Donation:

Accept Apple IBOOK Laptop computer from First Tech Computer, valued at $200.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Apple IBOOK Computer RCA

27. Equipment Donation:

Accept T3 personal transport vehicle (Segway-type) from T3 Motion, Inc for patrol officers in 1st Precinct to patrol downtown, valued at $9,688.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: T3Motion Inc RCA

28. Sidewalk Construction Contract Amendments:

Increase sidewalk contracts as follows (no additional appropriation required):

a) Standard Sidewalk, Inc. by $93,953.28, for a revised contract total of $793,853.03;
b) Ti-Zack Concrete, Inc. by $91,863.58, for a revised contract total of $817,015.78; and
c) Concrete Idea, Inc. by $148,245.08, for a revised contract total of $929,175.08.

T&PW Committee Action: Approved

Action Taken: Approved

Staff report: Sidewalk Contract Amendments

29. Capital Project Close-Outs:

Receive and accept the final costs of various Public Works projects and adjust the capital appropriation as necessary, thereby closing out the projects and reallocating excess funds to other capital projects.

T&PW Committee Action: Approved

Action Taken: Approved

Staff reports: Project Close-Outs; Worksheet

30. Cedar Lake Trail, Phase III (from Royalston Av to W River Pkwy):

a) Authorize the execution of a Cooperative Agreement with Northstar Corridor Development Authority for the acquisition of a Trail Use Permit for the Cedar Lake Trail; and

b) Authorize the acquisition of a permanent trail easement from 127 Building Partners, LLC, at a cost of $80,000, pending satisfactory review by the proper City officers.

T&PW Committee Action: Approved

Action Taken: Approved

Staff reports: Cedar Lake Trail; Attach 1; Attach 2; Attach 3

31. Accessible Pedestrian Signals:

a) Receive and file Accessible Pedestrian Signal (APS) Guidelines;

b) Authorize the execution of an agreement with the Metropolitan Council to accept $125,000 in Federal Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) New Freedom Funds for the installation and evaluation of Accessible Pedestrian Signals; and

c) Increase the appropriation for the project by $156,250, to be reimbursed in the amount of $125,000 from the Metropolitan Council and by decreasing the appropriation in the Transportation Capital Agency in the Permanent Improvement Fund by $31,250.

T&PW Committee Action: Approved

Action Taken: Approved

Staff reports: Accessible Pedestrian Signals; Attach 1; Attach 2; Attach 3; Attach 4

Set Public Hearing

32. Reappointment of City Officers:

Set Public Hearings for December 17, 2007 to hear comments on the following reappointments:

a) City Coordinator – Steven Bosacker

b) City Assessor - Patrick Todd

Executive Committee Action Taken: Approved 11/28/2007

Action Taken: Public Hearings set for December 17, 2007

Staff report: 2008 DH Appointments LTR

Discussion Items

33. Food Service and Concessions:

Authorize amendment to Contract C99-14181 with Kelber Catering Inc. to extend the contract through 2016. No additional appropriation required.

Action Taken: Approved, as amended, deleting any references in the contract on further extensions.

Staff reports: Kelber Catering RCA; PowerPoint Presentation

34. Delegate Experience / Community Fest:

City Coordinator to report back with a more detailed proposal for use of funds. (Glidden)

Staff report: Community Fest MEMO

Action Taken: Preliminary approval of the use of funds with the final budget coming back to the Ways&Means/Budget Committee.

35. NRP Phase II Minimum Funding Level Guarantee:

Provide funding from the Legacy (Hilton) Fund, as necessary and available, to the Neighborhood Revitalization Program (NRP) to assure that sufficient Phase II funds are received to fund Phase II Neighborhood Action Plans at no less than 70 percent of their approved April 19, 2004 allocations. This assurance excludes 1) any NRP funding shortfalls related to loan repayments and other revenues associated with the Brookfield Loan or Saks Parcel; and 2) shortfalls created by future legislative action.

Action Taken: Approved

Staff report: NRP Phase II Funding RCA

36. 3 rd Quarter 2007 Financial Status Report:

Acceptance of report.

Action Taken: Postponed 1 cycle

Staff reports: 2007 3rd Qtr RCA; and Report

37. City’s Financial Policies:

a) Amend the Citys Financial Policies to allow the encumbrance of funds and its appropriation by departments for purchases of goods and services for which there is a signed purchase order or contract to carry over into the following fiscal year;
b) Eliminate special authority for prepayment for technology projects;
c) Eliminate "encumbrance" from reappropriation authority and replace it with a valid "commitment"; and
d) Direct Finance Officer, or designee, to review open commitments at year-end before allowing them to carry over into the following fiscal year.

Action Taken: Approved

Staff report: Encumbrance Policy RCA

38. Property Demolition:

Authorize request for funds for demolition of property located at 1626 East Lake Street, at an estimated cost not to exceed $100,000; and Approve appropriation.

W&M Action Taken 11/13/07: Postponed 1 cycle (12/3/07); staff directed to begin discussions with the new property owner for a calendar of completed work on the building as well as a deadline for posting a bond.

Requested Action: Postpone

Action Taken: Postponed 1 cycle

Staff report: Property Demoliton RCA

Postponed Item

39. Dangerous Animals:

Subject matter of ordinances amending Title 4 of Code relating to Animals and Fowl, as follows:

a. Chapter 64 relating to Dogs, Cats, Ferrets, and Rabbits, defining terms, requirements, fees and fines for dangerous and potentially dangerous animals. (Samuels; Introduced 10/5/2007)
b. Chapter 66 relating to Animals and Fowl: Rabies Control, clarifying requirements for impoundment of rabies suspects and dogs, cats, or ferrets bitten by rabid animals. (Samuels; Introduced 10/19/2007).

PS&RS Action 11/14/07: Public Hearing held; Postponed two cycles (12/12/07).

W&M Action Taken 11/13/07: Postponed 1 cycle (12/3/07).

Action Taken: Postponed 1 cycle

Addendum Item

40. Stop on Red:

a) Authorize appropriation of up to $50,000 from the Contingency Fund for court-ordered reimbursement of Stop on Red revenue; and
b) Approve receipt of funds from Hennepin County and the State of Minnesota of revenue received by those entities under the Court order.

Action Taken: Approved, as amended appropriating $100,000 from the Contingency Fund.

Staff report: Stop On Red RCA

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, December 17, 2007

Next City Council Meeting: Friday, December 7, 2007

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Last updated Apr 19, 2012