Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, May 21, 2007

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present: Council Members Ostrow, Schiff, Hofstede, Glidden (A quorum being present)
Committee Members Absent: Council Members Colvin Roy, Hodges

Council Committee Coordinator: Anne Roth (612) 673-3130

Public Hearings

Time Certain: 1:45 p.m.

Nicollet Mall 2008 Operating Budget:

a) Approve the 2008 operating budget in the amount of $1,263,101; and
b) Direct staff to prepare the appropriate assessment roll, setting forth the amounts to be partially assessed against properties in the district as may be deemed appropriate by the City Council.

Action Taken: Approved

Staff report: Nicollet Mall RCA

Consent Items

1. Fourth Precinct Safety Camera System:

a) Approve increasing the bid amount in Contract C-23509 by $1,008,094 to provide Fourth Precinct camera system.
b) Authorize execution of a service contract in the amount of $108,806 for integration with Shotspotter technology and existing cameras.
c) Approve appropriations.

Action Taken: Approved

Staff report: Safety Camera Systems RCA

2. Printing, Copying and Copier Purchasing Policy and Mailing Policy:

Adopt the revised policies; and direct the City Clerk to place them in the Policy and Procedures Library on the City’s website.

Action Taken: Approved

Staff report: Policy Library RCA

3. Convenience Copier System:

Approve transfer of the City Clerk Convenience copier system to BIS, effective immediately; Approve appropriations and transfer of fixed assets.

Action Taken: Approved

Staff report: Convenience Copier RCA

4. New Central Library Project - Change Order:

Approve Change Order No. 2 increasing Contract Number C-22476 with FKI Logistex Inc. by $40,420.

Action Taken: Approved

Staff report: FKI Logistex Inc

5. Terrazzo Flooring:

Authorize issuance of a Request for Proposals (RFP) for repair and polishing of the Minneapolis Convention Center terrazzo flooring. No additional appropriation requested.

Action Taken: Approved

Staff report: MCC Terrazzo Flooring RCA

6. Achieve!Minneapolis:

Authorize to approve $92,000 from the federal Empowerment Zone grant to execute a contract with Achieve!Minneapolis to administer the Step-Up Youth Summer Employment Program.

Action Taken: Approved

Staff report: Step-Up Summer Youth Program RCA

7. Departmental 2007 Budget Status Reports:

Receive and file.
a) City Clerk
b) Fire Department
c) PW - Water Works

Action Taken: Received and Filed

Staff reports: City Clerk RPT; Fire Dept RPT; and Water Works RPT

8. Encore Unlimited, LLC:

a) Authorize to extend the contract with Encore Unlimited, LLC for Workers Compensation case management services for an additional 90 days; and
b) Authorize issuance of a Request for Proposals (RFP) for case management and consulting services.

Action Taken: Approved

Staff report: Encore Unlimited RCA

9. 2006 Supplemental Appropriation:

Approve Finance Department recommendation to amend the 2006 general appropriation resolution to increase budgets in the funds and agencies set forth in appendix A.

Action Taken: Approved

Staff report: 2006 Supplemental Approp RCA ; Appendix A

10. Lifetime Voluntary Employee Fitness Club Discounts:

Receive and file report.

Action Taken: Received and Filed

Staff report: Lifetime Fitness RCA

11. Starting Salary Approval:

Approve revisions to the Employee Salary Administration Plan and the Compensation Administration for Classified Employees, giving proper City officers’ authority to approve salary requests up to Step "C" or Step 3, respectively; further directing the HR Department to continue its practice of requiring documentation of exceptional requests.

Executive Committee Action: Approved 5/16/2007

Action Taken: Approved

Staff reports: Starting Salary RCA

12. New Appointed Position: Director, Surface Water and Sewers:

a) Find that the proposed position meets the criteria in Section 20.1010 of code;
b) Approve the proposed position: Director, Surface Water and Sewers (Appointed), allocated to grade 15 with 703 points; and
c) Approve annual salary, effective May 16, 2007.

Executive Committee Action: Approved 5/16/2007

Action Taken: Approved

Staff reports: Dir. Surface Water and Sewer RCA; Classification Report ; Factor Sheet; and Salary Ordinance

13. AFSCME Local #9, Clerical & Technical Unit - Labor Agreement:

Authorize execution of a 12-month collective bargaining agreement between the City of Minneapolis and AFSCME Local #9, Clerical & Technical Unit, from January 1, 2007 through December 31, 2007.

Executive Committee Action: Approved 5/16/2007

Action Taken: Approved

Staff report: AFSCME Local #9 RCA

14. MPEA - Labor Agreement:

Authorize execution of a 1-year collective bargaining agreement between the City of Minneapolis and Minneapolis Professional Employees Association, from January 1, 2007 through December 31, 2007.

Executive Committee Action: Approved 5/16/2007

Action Taken: Approved

Staff report: MPEA RCA

15. Lowry Hill Neighborhood Revitalization Program (NRP) Phase II Neighborhood Action Plan:

a) Approve Plan, in an amount not to exceed $448,754; b) Increase CPED appropriation by $157,064; c) Refer $291,690 for Plan implementation in a reserve account within Fund CNR0 for future years expenditures on the approved Plan provided that no more than 70% of the amount approved for the Plan ($314,128) shall be obligated in the first 3 years after approval of the Plan; d) Authorize contracts or agreements.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: Lowry Hill NRP RCA; Lowry Hill PLAN; Lowry Hill BUDGET

16. 2007 Metropolitan Council Livable Communities Demonstration Account:

a) Approve resolution authorizing submission and priority ranking of grant applications; b) Authorize agreements as necessary to implement grant program.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: LCDA RCA

17. Federal Empowerment Zone Grants:

a) Approve $195,722 from the Federal EZ grant to execute contracts with Lundstrum Center for the Arts ($100,000) for renovation of facility at 1617 N 2nd St and and Plymouth Christian Youth Center ($95,722) for the renovation of space at the intersection of W Broadway and Oliver Ave N; b) Authorize contracts.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: EZ Grants RCA ; Capri BUDGET; Capri NARRATIVE; Lundstrum BUDGET; Lundstrum NARRATIVE

Referred by Health, Energy & Environment Committee

18. Family Centered Employment and Training Services:

Authorize apply for grants in excess of $250,000 for Northway Foundation.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: Grant Application for Northway Foundation

19. MnPASS I-394 High Occupancy Toll Lane Enforcement:

Amend contract with Minnesota Department of Transportation to receive up to $80,000 for overtime details by Traffic Unit officers for enforcement activities; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: MnPASS Enforcement RCA

20. Police Chaplain Services:

Issue Request for Proposals for police chaplain services for Minneapolis Police Department and Minneapolis community, pending approval by Permanent Review Committee.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Police Chaplain RCA

21. 2005 Urban Area Security Initiative Grant:

Execute no-cost amendment to grant agreement with Minnesota Department of Public Safety for overtime funds for events requiring increased security.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Urban Area Security Initiative Grant RCA

22. 2005 Law Enforcement Terrorism Prevention Program Grant:

Execute no-cost amendment to grant agreement with Minnesota Department of Public Safety for consultant/planner who works with the Minnesota/Dakotas Analysis Center.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Law Enforcement Terrorism Prevention Program Grant RCA

23. Restorative Justice Programs:

Award funds to following two Minneapolis restorative justice organizations:
a. Powderhorn Park Neighborhood Associations - $15,500.
b. Restorative Justice Community Action, Inc - $19,500.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Restorative Justice Program RCA

Department of Regulatory Services

24. Linking Advance Practice Centers and Local Public Health Agencies Grant:

Execute agreement with Hennepin County to receive further funding under grant by National Association of County and City Health Officials to plan responses to potential threats to food, water and safety during a disaster or public health emergency; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Grant RCA; Grant Goals; Grant Budget

25. Flood Area 1:

Increase the appropriation for Flood Area 1 by $753,000 and decrease the appropriation in the following funds: SW004 by $150,000, SW011 by $300,000, and SW030 by $303,000, and adjusting the associated bond revenue in concurrence with the Board of Estimate and Taxation.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Flood Area 1

26. Mid-City Paving Project and Reallocation of Excess Bond Proceeds:

a) Approve resolution designating the location and streets to be improved in the reconstruction project (Cleveland St between Summer St and Broadway Av; and the intersections of Summer St and Kennedy St with the Stinson Blvd Frontage Rd);

b) Receive cost estimate of $758,000 for the project and the list of benefited properties, and direct the City Engineer to prepare a proposed Street Reconstruction Special Improvement Assessment against the benefited properties;

c) Set a public hearing to be held on July 10, 2007 to consider the assessments and the abandonment and removal of the areaways in conflict with the project; and

d) Approve the reallocation of excess bond proceeds due to the reduced scope of this project, as follows:

• Mid-City Reconstruction Project Decrease by $750,000

• Lynnhurst Project Increase by $370,000

• Lake Street (Middle Segment) Increase by $ 80,000

• Elliot & 10th Project Increase by $300,000

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Mid-City Paving Project

27. 2007 SAFETEA-LU Submission:

a) Authorize the submittal of a series of applications for the 2011-2012 Federal Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) funds passed through the state; and

b) Commit local funds, per federal requirement, to support the approved SAFETEA-LU projects.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: 2007 SAFETEA-LU Submission

28. Bids:

a) OP 6794, Accept low bid of Ram Building Restoration and Waterproofing, Inc., in the amount of $100,417, to furnish and deliver all labor, materials, equipment, and incidentals necessary for the removal and replacement of expansion joints for State Ramps A and B; and

b) OP 6796, Accept low bid of Northern Air Corporation, in the amount of $299,900, to furnish and deliver all labor, materials, equipment, and incidentals necessary to accomplish the HVAC remodeling at Fire Station No. 17.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports: Bid 6794 ; Bid 6796

Discussion Items

29. Unisys Contract:

Approve amendment increasing Contract C-1888101 by $2,500,000 for change order transactions of $50,000 or less over the remaining 2-1/2 years of the contract.
No additional appropriation required.

Action Taken: Approved, as amended to only increase the contract by $500,000 for change order transactions through the end of 2007; further that BIS return to Ways & Means/Budget Committee for any additional requests.

Staff reports: Unisys Contract RCA; and Change Orders

30. 1 st Quarter 2007 Financial Status Report:

Acceptance of report.

Action Taken: Received and Filed

Staff reports: 2007 1 st Qtr RCA 1 st Qtr Report

31. MPD Budget Update Report:

Receive and file.

Action Taken: Received and Filed

Staff reports: Police Dept Budget Update RPT

32. Services to Public Housing Authority:

Execute agreement with Public Housing Authority to provide enforcement and community policing services at public housing locations; and Approve appropriation of $350,000.

PS&RS Committee Action: Approved

Action Taken: Returned matter to the Public Safety & Regulatory Services Committee; further directing staff to provide a written report on the service impact of any possible reduction to the Minneapolis Public Housing Authority police presence and to then report back to the Ways & Means/Budget Committee.

Staff report: Public Housing Authority RCA

33. Traffic Unit:

Report on financial impact of not adding 11 officers to Traffic Unit.

PS&RS Committee Action: Support Police Chief's recommendation to not transfer 11 police officers to Traffic Unit; and Refer to Ways & Means/Budget Committee.

Action Taken: Returned matter to the Public Safety & Regulatory Services Committee; further directing staff to provide a written report on the service level impact on the traffic unit in not proceeding with this initiative; the financial impact on the police departments 2007 budget as well as future budgets; and the short-term and long-term impacts on non-traffic response in the precincts if these officers are transferred.

Staff report: None submitted

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, June 11, 2007

Next City Council Meeting: Friday, May 25, 2007

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Last updated Oct. 18, 2011