Ways & Means Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

 

Regular Meeting

June 26, 2017 – 1:30 p.m.

Room 317, City Hall

 

Members:  Council Members John Quincy (Chair), Elizabeth Glidden, Blong Yang, Lisa Bender, Andrew Johnson, and Linea Palmisano (Quorum 4)

Council Committee Coordinator:  Kelly Geistler, 612-673-3963

 

Consent

Communications 

1.    Minneapolis Telecommunications Network (MTN) board appointments  (17-00847)   

1. Confirming the Mayoral appointment of Joel Federer, Seat 8, Ward 13, for a four-year term beginning Jan. 16, 2015, and ending Jan. 15, 2019.
2. Approving the following Council appointments for four-year terms beginning Jan. 16, 2014, and ending Jan. 15, 2018:
    1. Ruth Anne Mazur, Seat 1, Ward 10
    2. TJ Western, Seat 9, Ward 8.
3. Approving the Council appointment of Scott Purdie, Seat 2, Ward 12, for a four-year term beginning Jan. 16, 2017, and ending Jan. 15, 2021.
 

Action Taken: Approved. 

Finance & Property Services

2.    Real estate exchange Term Sheet amendments for the Downtown Office Consolidation Project (17-00848)

Authorizing amendments to the Term Sheet approved by Resolution 2017R-102 related to the disposition of real estate at 415 5th St S (City Garage) in exchange for the acquisition of real estate at 501 4th Ave S (UGP Garage). 

Action Taken: Approved. 

3.    Contract amendment with Perkins + Will, Inc. for Pre-Design and Program Development Services for the new Downtown Office Building Project (17-00849)

Authorizing an increase to Contract No. C-41932 with Perkins + Will, Inc. in the amount of $42,958, for a new contract total of $491,626, for additional services required to complete the Pre-Design and Program Development Services for the new Downtown Office Building Project.     

 Action Taken: Approved.

4.    Contract with Walker Parking Consultants for Consulting Services for the demolition of 501 4th Avenue South parking structure (17-00850)

     1.    Authorizing a new contract with Walker Parking Consultants for professional consulting services in an amount not-to-exceed $ 100,000, to develop drawings and specifications for the demolition of 501 4th Avenue South.

     2.    Passage of a resolution appropriating $ 100,000 to the Capital Project Fund.

     Action Taken: Approved.

Information Technology

5.    Contract with Environmental Systems Research Institute (Esri) for mapping and analyzing assets (17-00852)

1.      Authorizing a three (3) year contract with Environmental Systems Research Institute (Esri) for a not-to-exceed amount of $1,300,000 using Esri’s form contract, for Geographic Information System (GIS) enterprise licensing, training and services, allowing for the expansion of the system across all City departments.

2.    Authorizing the customization of the limitation of liability terms.

 

Action Taken: Approved.

6.    Request for Proposal (RFP) for Computer Assisted Mass Appraisal System (CAMA) replacement (17-00853)

Authorizing a Request for Proposal for Computer Assisted Mass Appraisal System (CAMA)  for the replacement of the current system, used primarily by the City Assessor’s Department for assessing market values on properties within the City limits.

Action Taken: Approved.

Referred by Executive Committee

7.    Appointed position in the Health Department:  Director Environmental Programs (17-00854)

1.    Adopting findings that the proposed position meets the criteria in Section 20.1010 of the Minneapolis Code of Ordinances, City Council to Establish Positions.

2.    Approving the appointed position of Director Environmental Programs, evaluated at 553 total points and allocated to Grade 12.

3.    Approving the salary schedule for the position, which has a salary range of $97,193 to $115,215, in accordance with the adopted compensation plan for appointed officials, effective June 21, 2017.

Action Taken: Approved.

Referred by Community Development & Regulatory Services Committee

8.    Contracts with Greater Metropolitan Housing Corporation and BuildWealth Minnesota to provide lending services for 2017 Homeownership Opportunity Minneapolis Program (17-00839)

1.    Approving the 2017 Homeownership Opportunity Minneapolis (HOM) Program to provide downpayment and closing cost assistance to Minneapolis homebuyers.

2.    Approving contracts with Greater Metropolitan Housing Corporation (GMHC) and BuildWealth Minnesota (BuildWealth), with combined program and administration costs not to exceed $500,000.  The compensation to approved lenders will be $1,200 per loan.  Expiration date not to exceed Dec. 31, 2017. Authorizing the CPED Director to extend each contract for up to twelve months provided the lender’s performance has met expectations.

3.    Authorizing execution of lending contracts and agreements for the 2017 HOM Program.

Action Taken by CDRS: Approved.

Action Taken: Approved.

9.    Bid for removal of hazardous trees and stumps (17-00841)

Accepting low bids of Precision Landscape and Tree and Wilson Custom Tree submitted on OP No. 8409 for an estimated expenditure of $200,000 each to provide all materials, labor, equipment and incidentals for the removal of hazardous trees, fallen trees, and stumps.

Action Taken by CDRS: Approved.

Action Taken: Approved.

Referred by Health, Environment & Community Engagement Committee

10.  Grant from ClearWay Minnesota to create a smoke-free generation (17-00791)

1.    Accepting a grant from ClearWay Minnesota under their Local Policy Grants in an amount up to $210,000 over three years to support local policies to reduce tobacco’s harm and create a smoke-free generation.

2.    Authorizing an agreement with ClearWay Minnesota for the grant.

3.    Passage of Resolution appropriating the funds to the Health Department.

Action Taken by HECE: Approved.

Action Taken: Approved.

11.  Memorandum of Understanding with Allina Health System (17-00792)

Authorizing execution of a Memorandum of Understanding with the Allina Health System, doing business as the Phillips Eye Institute, regarding indigent care and the 340B Drug Pricing Program Certification.

Action Taken by HECE: Approved.

Action Taken: Approved.

12.  Agreement with Xcel Energy to participate in Renewable* Connect Program (17-00794)

1.    Authorizing a new agreement with Xcel Energy to participate in their Renewable* Connect Program to purchase up to 17.8 million kWh of renewable electricity annually.  Of this total, 14 million kWh will be purchased by the Convention Center and 3.8 million kWh will be purchased by the Water Treatment Plant.

2.    Directing staff to seek up to an additional 50 million kilowatt hours per year from the Renewable* Connect Program when sufficient renewable energy is made available for purchase from Xcel Energy.

3.    Directing staff to report back to the Health, Environment & Community Engagement and Ways & Means Committees by Aug. 28, 2017, with a preliminary analysis and recommendations on steps for the City to obtain 100% of its electricity usage from renewable sources within five years; and to undertake a second phase of the renewable energy analysis with a report back no later than Oct. 30, 2017.

Action Taken by HECE: Approved.

Action Taken: Approved.

Referred by Public Safety, Civil Rights & Emergency Management Committee

13.  2017 Urban Scholars program funding from partner organizations (17-00824)

Accepting reimbursement dollars in the amount of $1500 from the State of Minnesota’s Department of Agriculture, an Urban Scholars partner, to cover professional services for Urban Scholars programming and wages for the period of May 22 – Aug. 11, 2017.

Action Taken by PSCREM: Approved.

Action Taken: Approved.

14.  Contract with Business Watch International (BWI) for Police Automated Property System (APS) Service (17-00825)

Authorizing a five-year (5) contract with Business Watch International (U.S.) Inc. (BWI) beginning July 1, 2017, for information reporting services for the Police Department’s Automated Property System (APS), with payment for BWI services cultivating from transaction fees charged on second hand goods pawned or purchased, per the agreement.

Action Taken by PSCREM: Approved.

Action Taken: Approved.

15.  Contract amendment for additional Minneapolis Police Department SWAT Officers at USBank Stadium (17-00826)

Authorizing an amendment to Contract No. C-42409 with SMG for Minneapolis Police Department SWAT to provide up to fifteen (15) officers during large scale events at US Bank Stadium, compensated at $96 per hour per officer for approximately nine (9) hours per event for up to twenty-five (25) large scale events.

Action Taken by PSCREM: Approved.

Action Taken: Approved.

16.  Contract with University of Minnesota Veterinary Medical Center for Police K-9 health services (17-00827)

Authorizing a contract with the University of Minnesota Veterinary Medical Center in the amount of $30,525 for one (1) year from July 1, 2017 - June 30, 2018, for veterinary services for Police K-9s, and using the contract form provided by the Regents of the University of Minnesota.

Action Taken by PSCREM: Approved.

Action Taken: Approved.

Referred by Transportation & Public Works Committee

17.  Agreement with Metropolitan Council for 5th St light rail corridor signal improvements (17-00796)

Authorizing execution of a reimbursement agreement with the Metropolitan Council (Council Agreement No. 17I019) for City Public Works Department force account work on the Metro Transit-initiated 5th St light rail corridor signal improvements.

Action Taken by TPW: Approved.

Action Taken: Approved.

18.  Agreement with Minnesota Department of Transportation for traffic signal design services associated with the I-35W Transit Access Project (17-00797)

Authorizing an agreement with the Minnesota Department of Transportation (MnDOT Agreement No. 1026196) in the amount of $34,939 for traffic signal design services associated with the I-35W Transit Access Reconstruction Project (CPV1674SG) .

Action Taken by TPW: Approved.

Action Taken: Approved.

19.  Agreement with Minnesota Department of Transportation for I-35W and Lake St Transit Access Project (17-00798)

Authorizing an agreement with the Minnesota Department of Transportation related to construction of the I-35W and Lake St Transit Access Project (PV074) including cost participation by the City in project elements requested by the City in the estimated amount of $4,632,273.30.

Action Taken by TPW: Approved.     

Action Taken: Approved.

20.  Agreement with EMA, Inc. for project management support services for the Advance Meter Infrastructure Project (17-00799)

Authorizing an agreement with EMA, Inc. for project management support services associated with the Advance Meter Infrastructure Implementation Project for up to four (4) years with a value of $880,000.

Action Taken by TPW: Approved.

Action Taken: Approved.

21.  Contract amendment with Fitzgerald Excavating and Trucking, Inc. for Stormwater Pond Dredging and Cleanout Project (17-00800)

Authorizing an amendment to Contract No. C-41830 (OP No. 8356) with Fitzgerald Excavating and Trucking, Inc. increasing the contract by $92,330.15, for a revised contract total of $385,232.15, for construction change orders associated with additional work needed for restoration encountered during the Stormwater Pond Dredging and Cleanout Project.

Action Taken by TPW: Approved.

Action Taken: Approved.

22.  Subordinate Funding Agreement with Metropolitan Council for Southwest Light Rail Transit Project (17-00801)

Authorizing Subordinate Funding Agreement (SFA) No. 2 with the Metropolitan Council to reimburse the City a not-to-exceed amount of $204,000 for construction costs incurred by the Water Treatment and Distribution Services Division for the relocation of City of Minneapolis watermain infrastructure as part of the Southwest Light Rail Transit Project.

Action Taken by TPW: Approved.

Action Taken: Approved.

23.  Essex St SE Sanitary Sewer Project designation, cost estimate, appropriation increase, and setting public hearing (17-00803)

1.      Passage of Resolution designating the location and improvements proposed to be made in the Essex St E (26th Ave SE to 27th Ave SE) Sanitary Sewer Project No. 4557.

2.      Adopting report receiving the cost estimate of $264,360, directing the preparation of proposed special assessments against the list of benefited properties, setting a public hearing to be held on July 25, 2017, and accepting a petition and appeal waiver from the assessed property owner.

3.      Passage of Resolution increasing the appropriation and revenue source for the Public Works Department by $155,659.

Action Taken by TPW: Approved.

Action Taken: Approved.

24.  Combining 2017 and 2018 Parkway Paving Program (17-00805)

Passage of Resolution increasing the appropriation for the 2017 Parkway Paving Program by $700,000 and expressing the City’s intent to reimburse the expenditures with proceeds of tax exempt bonds to be approved and issued as part of the 2018 Capital Program.

Action Taken by TPW: Approved.

Action Taken: Approved.

25.  Bid for Crane Carrier OEM parts and service (17-00809)

Accepting only bid of Midwest Diesel Services, submitted on Official Publication No. 8421 for an estimated annual expenditure of $190,000, to furnish and deliver OEM parts and service for the Solid Waste and Recycling Division, through March 31, 2019, and authorizing a contract for the services, all in accordance with City specifications.

Action Taken by TPW: Approved.

Action Taken: Approved.

26.  Bid for 2017 concrete pavement rehabilitation (17-00810)

Accepting low bid of Interstate Improvement, Inc., submitted on Official Publication No. 8433 for an initial contract award of $2,750,000, to provide all materials, labor, equipment, and incidentals for the construction of 2017 concrete pavement rehabilitation for the Public Works Department, and authorizing a contract for the services, all in accordance with City specifications.  This is an Indefinite Delivery/Indefinite Quantity (IDIQ) project with a maximum contract amount of $7,000,000, and a scheduled completion date of Dec. 31, 2018.

Action Taken by TPW: Approved.

Action Taken: Approved.

27.  Bid for installation of large diameter cured-in-place pipe (17-00821)

Accepting low bid of Lametti and Sons, Inc., submitted on Official Publication No. 8434 in the amount of $1,094,495, to provide all materials, labor, equipment, and incidentals for the installation of large diameter cured-in-place pipe for the Public Works Department, and authorizing a contract for the project, all in accordance with City specifications.

Action Taken by TPW: Approved.

Action Taken: Approved.

Discussion

28.  Reopening of Nicollet Ave at Lake St project: re 10 W Lake St (17-00843)

1.    Authorizing the CPED Director to exercise the City’s option to purchase 10 W Lake St under the Option Agreement dated Jan. 26, 2016, between Lawrence Kadish and Susan Kadish and the City of Minneapolis.

2.    Passage of Resolution authorizing acquisition of the leased fee estate at 10 W Lake St.

3.    Passage of Resolution approving the appropriation of funds to the Department of Public Works.

Action Taken by CDRS: Approved.

Action Taken: Approved. 

29.  Response to staff direction on banking (17-00851)

1.      Receiving and filing a report from the City Finance Department detailing options to address the staff direction on banking issued in Dec. 7, 2016.

Action Taken: Received and filed.

2.      Adopting Option B as presented in the Finance Department’s Presentation on Banking Services, stating that the City will choose larger banking contracts based upon the lowest cost, breadth, and quality of services, and security with the existing Responsible Banking Ordinance lens, and additionally break apart some contracts when feasible with an emphasis on supplier diversity and elements of municipal banking. 

Action Taken: Approved.

3.      Directing the City Coordinator and Finance Director to work with the City Attorney and Department of Civil Rights Director to develop and recommend a timeline and process for drafting a Socially Responsible Procurement and Contracting Policy for all goods and  services procured by the City, including banking services.  This timeline and process should incorporate potential changes to the City’s Responsible Banking Ordinance with regular reporting to the Council on banking services.

 

Action Taken: Approved.

4.      Directing Finance staff to return to the Ways & Means committee by Sept. 15, 2017, with recommendations for a timeline and costs for completing a study of the feasibility of establishing a publicly-owned banking operation, include a review of the intergovernmental, financial, legal, and technological considerations in relation to establishing a public bank serving state, regional, or municipal interests, with consideration of different scopes of services, including a smaller operation to serve targeted needs.

Action Taken: Approved.

 

 

 

 

Notice: A portion of this meeting may be closed to the public pursuant to MN Statutes Section 13D.03 or 13D.05

 

Committee actions will be referred to the next Council Meeting:  June 30, 2017

Next Committee Meeting:  July 17, 2017

 

 

Submit written comments about agenda items to:  councilcomment@minneapolismn.gov

 

For reasonable accommodations or alternative formats please contact the Minneapolis City Clerk’s Office, 612-673-2216, cityclerk@minneapolismn.gov. People who are deaf or hard of hearing can use a relay service to call 311 at 612-673-3000. TTY users call 612-673-2157 or 612-673-2626. Para asistencia 612-673-2700 - Rau kev pab 612-673-2800 - Hadii aad Caawimaad u baahantahay 612-673-3500.

 

 

 

 

 

 

 

 

 

Last updated Jun 28, 2017

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