Ways & Means Committee Agenda
Standing Committee of the City Council, Minneapolis, Minnesota
 
Regular Meeting
December 1, 2014 – 9:30 p.m.
Room 317, City Hall
 
Members: Council Members John Quincy (Chair), Elizabeth Glidden, Blong Yang, Lisa Bender, Andrew Johnson, and Linea Palmisano (Quorum 4)
 
Council Committee Coordinator: Lisa Hansen 612-673-3963
 
 

 

Public Hearing

City Attorney
1.   Ethical Practices Board Appointments:
Holding a public hearing to solicit input in consideration of the appointment of Walter Bauch and Cassandra Ward Brown to the Ethical Practices Board for terms ending 1/2/2018.
Staff Reports: Ethical Practices Board Appointments RCA
No Action Taken.
Consent
City Attorney
2.   Legal Settlements:
Authorizing the following legal settlements:
a)   Cincinnati Insurance Companies v. City of Minneapolis, $35,000.
b)   Adam Mitchell v. City of Minneapolis, $9,000.
c)   German Castillo v. City of Minneapolis, Officer Michael Honeycutt, Officer Kevin David Parsons, Officers Jane Doe and Richard Roe, and Janee Harteau, $65,000.
Staff Report: Cincinnati RCA; Mitchell RCA; Castillo RCA
Action Taken: Approved.
City Clerk’s Office
3.   Professional Codification Services Contract:
Authorizing execution of a contract with Municipal Code Corporation and its subsidiary MCCi for an average annual amount not to exceed $50,000 for a period of five years for professional codification and related services.
Staff Reports: Professional Codification Services RCA
Action Taken: Approved.
4.   Temporary Staffing Services Contract:
Authorizing increase of contract with Top Talent/Doherty Staffing in the amount of $40,000 for a revised total of $90,000 to continue to provide staffing services for the operations of the City Clerk’s Office.
Staff Reports: Temporary Staffing Services Contract RCA
Action Taken: Approved.
Convention Center
5.   Restroom/Locker Room Renovation Contract:
Authorizing increase contract with Meisinger Construction in the amount of $34,101 for a new total of $534,001 for close out and final payment of the renovation project.
Staff Reports: Restroom/Locker Room Renovation Contract RCA
Action Taken: Approved.
Community Planning & Economic Development
6.   Penn Avenue North Corridor Land Use Planning Activities:
Authorizing agreement with Hennepin County to provide the City’s contribution for multijurisdictional coordination of land use planning on the Penn Avenue North corridor.
Staff Reports: Penn Avenue North Corridor Land Use Planning Activities RCA; CPED - PACW Scope of Services; CPED - PACW Cooperative Funding Agreement Draft
Action Taken: Approved.
Finance & Property Services
7.   Public Service Center Partial Re-Roofing Bid:
Accepting low bid of Mint Roofing, Inc. in the amount of $301,700 for the Public Service Center Partial Re-Roofing Project for the Minneapolis Finance/Property Services Department.
Staff Reports: Public Service Center Partial Re-Roofing Bid RCA
Action Taken: Approved.
8. Mn/DOT Lease Agreement for 394 Under-Bridge Parking Lots Rental:
Authorizing execution of amendment No. 2 with MnDoT for city use of land under Highway 394 bridges, extending MnDot’s lease to the City for five years in the amount of $19,200 per year.
Staff Reports: Mn/DOT Lease Agreement for 394 Under-Bridge Parking Lots Rental RCA
Action Taken: Approved.
9.  Facility Sharing Agreement:
Authorizing execution of agreement with Hennepin County and Hennepin Healthcare Systems Inc. allowing the County to use City facilities during public health or medical emergencies for a period of five years.
Staff Reports: Facility Sharing Agreement RCA
Action Taken: Approved.
10. Cellular Tower Lease:
Authorizing execution of contract with NCWPCS MPL 24 – Year Sites Tower Holdings, LLC for a Cellular Tower at 103 Lyndale Ave N (Linden Yard) in the amount of $25,200 per year for a term of five years with three renewal options at five years each.
Staff Reports: Cellular Tower Lease RCA
Action Taken: Approved.
11. Excess Property and Method of Sale for 40th St. W and France Ave S:
Authorizing that elected officials acknowledge the findings by the City Engineer and Finance Officer that the land is not needed for municipal operations and is formally designated as “excess property" and set method of sale.
Staff Reports: Excess Property and Method of Sale for 40th St. W and France Ave S RCA
Action Taken: Approved.
12. Fire Station No. 27 Driveway Easement Agreement:
Authorizing execution of a shared driveway easement agreement with Diamond Lake Development, LLC regarding Fire Station No. 27 at 5416 Nicollet Ave.
Staff Reports: Fire Station No. 27 Driveway Easement Agreement RCA
Action Taken: Approved.
Human Resources
13. Leadership Development Contract:

Authorizing increase of contract with Employee Strategies in the amount of $219,350 for a revised total of $500,000 to complete the design, development and facilitation of the new Leadership Development program and to conduct trainer-the-trainer sessions for HR staff.

Staff Reports: Leadership Development Contract RCA
Action Taken: Approved.
Referred by Executive Committee
14. New Appointed Position – Assistant Director Treasury:
a)    Finding that the proposed position meets the criteria in Section 20.1010, Council to Establish (Appointed) Positions, as follows:
1)    The person occupying the position will report to the head of the designated city department or the designated city department head’s deputy.
2)    The person occupying the position will be part of the designated department head’s management team.
3)    The duties of the position involve significant discretion and substantial involvement in the development, interpretation, or implementation of city or department policy.
4)    The duties of the position do not primarily require technical expertise where continuity in the position would be significant.
5)    The person occupying the position needs to be accountable to, loyal to, and compatible with the mayor, the city council, and the department head.
b)    Approving the proposed position: Assistant Director Treasury; 553 points/Grade 12. The position is FLSA – Exempt.
c)    Approving the recommended salary schedule for the position, which has a range of $87,669 to $103,511, effective November 28, 2014, and authorizing annual step movement for the incumbent provided satisfactory or better performance in the job.
Staff Reports: Assistant Director Treasury RCA, Assistant Director Treasury RPT, Assistant Director ORD
Executive Action Taken: Approved and Referred.
Action Taken: Approved.
15. Labor Negotiation:
Tentative Agreement between City of Minneapolis and the Public Works Engineers Association.
Staff Reports: Labor Negotiation RCA
Executive Action Taken: Approved and Referred.
Action Taken: Approved.
Referred by Community Development & Regulatory Services
16. Broadway Flats Tax Increment Financing (TIF) Plan (2220 W Broadway Ave):
a)   Adopting a resolution approving the Broadway Flats TIF Plan;
b)   Adopting a resolution establishing the CPED Broadway Flats Fund and approving an initial appropriation of $5,000;
c)   Adopting a resolution authorizing the issuance of a limited revenue pay-as-you-go TIF note to Broadway Flats, LLLP in a principal amount not exceed $1,424,300;
d)   Approving the proposed redevelopment contract and business terms;
e)   Authorizing execution of a redevelopment contract, loan agreement and any other necessary documents.
Staff Reports: Broadway Flats TIF RCA; Broadway Flats TIF PLAN; Broadway Flats TIF PDW; Broadway Flats TERMSHEET; Broadway Flats DFC MEMO
CD&RS Action Taken: Approved.
Action Taken: Approved.
17. 50th and France Tax Increment Financing (TIF) Plan:
Adopting a resolution approving Modification No. 1 to the 50th and France TIF Plan. Modification No. 1 amends the project budget. No new activities are proposed and no additional financial assistance is being provided to the developer or the project.
Staff Reports: 50 and France TIF RCA; 50 and France TIF PLAN
CD&RS Action Taken: Approved.
Action Taken: Approved.
18. Convention Center Hotel Parking Ramp Lease:
Authorizing execution of an amendment to the Convention Center Hotel Parking Ramp Lease contract, renewing the lease for an additional 10 years effective April 1, 2014 and setting the Garage Keepers Legal Liability Insurance limits to $10,000,000.
Staff Reports: Parking Ramp Lease RCA; Parking Ramp ATTACH
CD&RS Action Taken: Approved.
Action Taken: Approved.
19. 2014 Housing Revenue Entitlement Bond Carryforward:
Adopting a resolution authorizing the carryforward of $48,759,326 of the 2014 Tax Exempt Multi-family Housing Entitlement Revenue Bonds for Multifamily Housing programs.
Staff Reports: Hsg Revenue Entitltement Bond Carryforward RCA
CD&RS Action Taken: Approved.
Action Taken: Approved.
20. Decertification of Two Tax Increment Financing (TIF) Districts and One Hazardous Substance Subdistrict:
a)   Adopting a resolution approving the decertification of the Rosacker Nursery Site TIF District; the Humboldt Industrial Park TIF District; and the SEMI Area Phase 2 Hazardous Substance Subdistrict;
b)   Authorizing and directing the City Finance Officer to make any appropriation adjustments needed in order to close-out the individual funds for the Humboldt Industrial Park TIF District and the Rosacker Nursery Site TIF District, and return any excess TIF revenue to Hennepin County for subsequent distribution to the City, County and School District.
Staff Reports: Decert TIF Dists RCA
CD&RS Action Taken: Approved.
Action Taken: Approved.
21. Neighborhood Stabilization Program (NSP):
a)   Authorizing execution of a NSP Amendment to the Amended and Restated Grant Agreement for NSP1 between the City of Minneapolis and the Minnesota Housing Finance Agency to award reallocated funds under the Program in an amount not to exceed $600,000;
b)   Authorizing ratification of the NSP Amended and Restated Grant Agreement for NSP 1 executed by the CPED Director on June 24, 2013 and the Minnesota Housing Finance Agency Assistant Commissioner on June 27, 2013;
c)   Authorizing the Finance Officer to execute an Acknowledgement of Receipt for each disbursement of Reallocated Funds and adjust the appropriation in the Grants-Federal Fund as needed. 
Staff Report: NSP1 Amend RCA
CD&RS Action Taken: Approved.
Action Taken: Approved.
22. Executive Search Services:
Approving amendment to contract with The Chandler Group (No. C-38216), increasing by $10,000 for recruitment of the CPED Housing Director.
Staff Reports: CPED Hsg Dir RCA; CPED Hsg Dir ATTACH1; CPED Hsg Dir ATTACH2
CD&RS Action Taken: Approved.
Action Taken: Approved.
Referred by Health, Environment & Community Engagement
23. Minneapolis Resident Survey:
Authorizing negotiation and execution of a contract with Wilder Research to develop and conduct the 2015 and 2017 Minneapolis Resident Surveys.
Staff Report: Resident Survey RCA
HE&CE Action Taken: Approved.
Action Taken: Approved.
Referred by Public Safety, Civil Rights & Emergency Management
24. Minnesota Board of Firefighter Training and Education (MBFTE) training reimbursement:
Accepting MBFTE funding under the Round 7 training reimbursement program in the amount of $39,576, for training conducted between July 1, 2014 and June 30, 2015; Adopting resolution appropriating funds.
Staff Reports: MBFTE Training RCA
PSCR&EM Action Taken: Approved.
Action Taken: Approved.
25. Life Time Fitness:
Authorizing execution of a three year contract with Life Time Fitness for an annual cost of $389,934, for health club memberships, fitness services, and facility use for 774 Police Officers and Firefighters.
Staff Reports: Life Time Fitness RCA
PSCR&EM Action Taken: Approved.
Action Taken: Approved.
26. 2014 Minnesota Department of Public Safety Urban Area Initiative Grant:
Authorizing acceptance of grant award in the amount of $990,000.00; Adopting resolution appropriating funds.
Staff Reports: Urban Area Initiative Grant RCA
PSCR&EM Action Taken: Approved.
Action Taken: Approved.
27. Homeland Security Emergency Management 2014 Mass Care Award:
Authorizing acceptance of grant award in the amount of $32,500; Adopting resolution appropriating funds.
Staff Reports: Mass Care Grant RCA
PSCR&EM Action Taken: Approved.
Action Taken: Approved.
Referred from Transportation & Public Works
28. Capital Project Close-Outs:
a) Closing various Capital Projects and Programs;
b) Adjusting capital appropriations to reflect the project close-outs;
c) Reallocating resources to other capital projects; and
d) Requesting concurrence of the Board of Estimate and Taxation in the reallocation of already issued Net Debt Bonds and Sanitary Sewer Bonds.
Staff Report: Capital Project Close-Outs RCA; Schedules A/B/C
T&PW Action Taken: Approved.
Action Taken: Approved.
29.   24th St E and Snelling Ave Street Reconstruction and Street Lighting Project:
a)    Approving amendment to the 2014 Adopted Capital Budget to establish the 24th St E and Snelling Ave Paving Project and increasing appropriation and revenue for the project by $1,100,000 from Metropolitan Council Livable Communities Demonstration Account Grant funds and $652,000 from special assessments;
b)    Approving resolution designating the location and improvements proposed to be made in the project;
c)    Receiving the cost estimate of $1,400,000 for the reconstruction portion of the project and $115,000 for the street lighting portion of the project, the list of benefited properties, and directing the City Engineer to prepare proposed special assessments against the benefited properties;
d)    Authorizing negotiation with private property owners, as necessary, to acquire and execute easement agreements; and
e)  Setting a public hearing to be held on January 20, 2015.
T&PW Action Taken: Approved.
Action Taken: Approved.
30. Toltz King Duvall Anderson Contract Amendment:
Authorizing extension of expiration of the Master Contract with TKDA (Toltz King Duvall Anderson) for parking ramp/skyway mechanical and electrical improvement projects as follows:
a) Extending Scope 10 to June 30, 2015; and
b) Extending Scope 11 to September 1, 2015.
Staff Report: TKDA Contract Amendment RCA
T&PW Action Taken: Approved.
Action Taken: Approved.
31. Street Resurfacing Special Assessment Appeal:
a) Approving settlement and authorizing execution of documents necessary to effectuate settlement of special assessment appeal asserted by NearCo IV, LLC and authorizing reduction of special assessment at 409 W Broadway to $5,250 and at 1912 4th St N to $1,750;
b) Reducing the adopted and assessed special assessments for the project; and
c) Reducing the bond sale request for the project.
Staff Report: Assessment Appeal RCA
T&PW Action Taken: Approved.
Action Taken: Approved.
32. Nicollet-Modern Streetcar Project:
Authorizing extension of the term of the Master Funding Agreement with the Metropolitan Council for the Nicollet-Central Modern Streetcar Project from December 31, 2014, to December 31, 2015.
Staff Report: Nicollet-Modern Streetcar Project RCA
T&PW Action Taken: Approved.
Action Taken: Approved.
33. Bids:
a)    OP 8012, Accepting single bid of Gene’s Water and Sewer, for an estimated annual expenditure of $175,000, for private water service valve relocates, disconnects, and curb stop repairs; and
b)    OP 8017, Accepting low bid of Infrastructure Technologies, Inc., for an estimated expenditure of $364,549.26, for small diameter sanitary sewer system cleaning.
Staff Report: Bid 8012Bid 8017
T&PW Action Taken: Approved.
Action Taken: Approved.

Receive & File
Communications
34. Minneapolis Telecommunications Network (MTN) Annual Financial Audit Report:
Receiving and filing MTN Annual Financial Audit Report.
Staff Reports: MTN Annual Financial Audit Report RCA
Action Taken: Received & Filed.
 
Notice: A portion of this meeting may be closed to the public pursuant to MN Statutes Section 13D.03 or 13D.05
 
Next Committee Meeting: December 10, 2014
Committee actions will be referred to the next Council Meeting:  December 5, 2014
 
Committee Coordinator email: [email protected]
 
Attention: If you need this material in an alternative format, please call (612) 673-3737 or email [email protected]. Deaf and hard-of-hearing persons may use a relay service to call 311 agents at (612) 673-3000. TTY users may call (612) 673-2157 or (612) 673-2626.
Attention: If you have any questions regarding this material, please call 311 or (612) 673-2046. Hmong – Ceeb toom. Yog koj xav tau kev pab txhais cov xov no rau koy dawb, hu 612.673.2800; Spanish – Atención. Si desea recibir asistencia gratuita para traducir esta información, llama 612.673.2700; Somali – Ogow. Haddii aad dooneyso in lagaa kaalmeeyo tarjamadda macluumaadkani oo lacag la’ aan wac 612.673.3500.
The City of Minneapolis invites and encourages participation by every resident to each program, service and event within our city. Should you require an accommodation in order for you to fully participate, or should you require this document in a different format, please let us know by contacting 311 or (612) 673-3000 at least 5 days prior to the meeting.

 

 
 
 
 

 

 
 
 

 

Last updated Aug 16, 2017

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