Ways & Means Committee Agenda
Standing Committee of the City Council, Minneapolis, Minnesota
 
Regular Meeting
October 14, 2014 – 1:30 p.m.
Room 317, City Hall
 
Members: Council Members John Quincy (Chair), Elizabeth Glidden, Blong Yang, Lisa Bender, Andrew Johnson, and Linea Palmisano (Quorum 4)
 
Council Committee Coordinator: Lisa Hansen 612-673-3963
 

Consent

City Attorney
1.   Legal Settlements:
      Authorize the following legal settlements:
      a)   Laurence N. Stewart v., City of Minneapolis, $118,000.00.
      Staff Report: Stewart RCA
      Action Taken: Approved.
2.   Legal Services Panel:
Authorize execute Second Amendment to Master Agreement for Legal Services with Lockridge Grindal Nauen, PLLP, to increase the amount by an additional $150,000 for the purpose of representing the City in various complex matters.
Staff Report: Legal Services Panel RCA
Action Taken: Approved.
City Clerk
3.   Temporary Services Contract:
Authorize amend agreement with Office Team to increase the amount by $25,000 for a revised total of $75,000 and extend contract to February 28, 2015, to provide staffing services for the continued operation of the City Council and its standing committees.
Staff Report: Temporary Services Contract RCA
Action Taken: Approved.
Communications
4.   Donation of Public Service Announcements:
Accept donated broadcast airtime from Comcast Cable for public service announcements.
Staff Report: Public Service Announcement RCA
Action Taken: Approved.
5.   Donation of Digital Billboard Display Time:
Accept donated digital billboard space from Clear Channel Outdoor for the purpose of communicating about pet licensing, graffiti removal and the November election.
Staff Report: Digital Billboard Display Time RCA
Action Taken: Approved.
Convention Center     
6.   MCC Structure Cabling Improvement Bid:
OP 7990, authorize accept low bid from All State Communications, Inc. in the amount of $1,220,000 for the structure cabling improvements project for the Minneapolis Convention Center.
Staff Report: Structure Cabling Improvement Bid RCA
Action Taken: Approved.
Finance and Property Services
7.   Fire Station #5 and #7 Contract Amendment:
Execute increase contract (C-38168) with JPMI Construction Company in the amount of $48,192.00 for a new total of $788,992, to correct unforeseen building conditions not included within the original scope of work.
Staff Report: Fire Station #5 and #7 Contract Amendment RCA
Action Taken: Approved.
8. 2014 3rd Quarter Gift Acceptance:
Accept by resolution gifts to the City of Minneapolis valued under $15,000.
Staff Report: 3rd Quarter Gift Acceptance RCA
Action Taken: Approved.
9. iDSS (subsidiary of Meet Minneapolis) Software System:
Authorize execute a Termination and Release Agreement related to the “Pledged Interest” in iDSS software system.
Staff Report: iDSS Software System RCA
Action Taken: Approved.
Information Technology
10. GIS Boundary Editing Tool:
a)   Authorize extend contract with Geographic Information Services, Inc. for a term of three years to provide a GIS boundary editing tool;
b)   Increase contract in the amount of $35,000 for a new not-to-exceed total of $85,000; and
c)   Update the Terms and Conditions to reflect current standards.
Staff Report: GIS Boundary Editing Tool RCA
Action Taken: Approved.
11. Microsoft Office Software Migration:

Authorize execute contract with Microsoft for a term of one year in an amount not-to-exceed $50,000 and authorize use of Microsoft’s contract documents instead of the City’s Standard Agreement for Premier Core Services to migrate Office productivity products.

Staff Report: Microsoft Office Software Migration RCA
Action Taken: Approved.
Referred by Executive
12. Internal Auditor:
a) Approve the recommendation for a market exception for salary for the Internal Auditor. (625 points/Grade 13)
b) Approve the salary structure for the position, effective October 10, 2014, and authorize annual step movement for the incumbent provided satisfactory or better job performance.
Staff Report: Internal Auditor RCA REVISED
Action Taken: Approved.
Referred by Community Development & Regulatory Services
13. Minnesota Department of Employment and Economic Development (DEED) Grant Awards:
a) Authorize acceptance of Redevelopment Program grants awarded by DEED for the Broadway Flats ($300,000) and Downtown East ($500,000) projects;
b) Approve budget appropriations;
c) Authorize grant, subrecipient and/or disbursement and related documents and agreements.
Staff Reports: DEED Grants RCA
Action Taken: Approved.
Referred by Health, Environment & Community Engagement
14. Downtown Minneapolis Neighborhood Association NRP Allocation:
a)   Approve the use of $13,000 of Hennepin County’s “Second 7.5%” NRP Funds to address homelessness in the downtown community for the Downtown Minneapolis Neighborhood/Downtown Minneapolis Neighborhood Association (DMNA);
b)   Increase the appropriation in the NRP Fund by $13,000 from existing fund balance; and
c)   Authorize execution of any contracts or agreements necessary to implement the request. 
Staff Report:  Downtown Neighborhood NRP Allocation
Action Taken: Approved.
15. Sumner-Glenwood/Heritage Park Neighborhood Association NRP Allocation:
a)   Approve amended NRP Policy Board action to reduce the University Neighborhood NRP allocation by $75,000, for a new Phase II allocation of $25,000;
b)   Approve amended NRP Policy Board action to increase the Sumner-Glenwood NRP allocation by $75,000, for a new total of $100,000; and
c)   Authorize execution of any contracts or agreements necessary to implement this request. 
Staff Report:  Sumner Glenwood/Heritage Park NRP Allocation
Action Taken: Approved.
16. Lead Hazard Control and Healthy Homes Grant:
a)   Authorize execution of a grant agreement to accept $3,400,000 from the U.S. Department of Housing and Urban Development (HUD) for lead hazard control and healthy homes activities;
b)   Increase the appropriation in the Health Department Grants-Federal Fund by $3,400,000; and
c)   Receive and file presentation on lead and healthy homes services.
Staff Report:  Lead Grant RCA; PowerPoint
HE&CE Action Taken: Approved parts (a) and (b). Received and filed part (c).
Action Taken: Approved.
Referred by Public Safety, Civil Rights & Emergency Management
17. Urban Area Security Initiative (UASI) Trailers:
Authorize transfer of title of 20’ trailers to the Minnesota Counties of Isanti, Sherburne, Chisago, and Carver (one each).
Staff Report: SUBSTITUTE UASI Trailer Transfer RCA
Action Taken: Approved.
18. Traffic Safety Enforcement Grant Award:
Authorize acceptance of grant award from the Minnesota Department of Public Safety, $372,388, and execute the 2015 Toward Zero Deaths grant agreement for traffic safety enforcement; Authorize agreements with the Police Departments of the University of Minnesota, Golden Valley, Crystal, Hopkins, Robbinsdale and New Hope to share the grant funds in amounts to be determined.
Action Taken: Approved.
19. 2014 Byrne Criminal Justice Innovation Grant:
Authorize acceptance of grant award from the US Department of Justice, $100,000, for a planning grant researching crime and factors in specific hotspots that may lead to crime, and develop cross sector strategies to improve public safety, which requires a local match of $39,659; Approve budget appropriation.
Staff Report: Bryne Grant Award RCA
Action Taken: Approved.

Referred by Transportation & Public Works

20. Special Service District Snow & Ice Removal Contract:
Authorize extension of the contract with Custom Products and Services, increasing the contract amount by $714,872, for Special Service District sidewalk snow clearing and ice control for the 2014-2015 winter season.
Staff Report:  SSD Snow & Ice Removal RCA
Action Taken: Approved.
21. Central Corridor Green Line LRT Project:
a)    Authorize execution of Subordinate Funding Agreement 25 with the Metropolitan Council allowing the Metropolitan Council to reimburse the City for traffic signal work at Cedar Ave and Riverside Ave in conjunction with the Central Corridor LRT Project; and
b)    Authorize the proper City officers to execute endorsement of the Federal Fiscal Year 2014 Federal Transit Administration (FTA) Certifications and Assurances with the Metropolitan Council for the Central Corridor LRT Project.
Staff Report:  CCLRT Project RCA; CCLRT Previous Directives; SFA 25; 2014 FTA Certifications & Assurances
Action Taken: Approved.
22. Engineering Lab Budget:
Authorize increase to the Engineering Materials and Testing Fund by $180,000 for the purchase of a drilling machine, truck, and mounting of drill machine.
Staff Report: Engineering Budget RCA
Action Taken: Approved.
23. Bids:
a)    OP 7975, Accept single bid of Central Mine Equipment Company in the amount of $134,185 to furnish and deliver a boring and subsurface exploration drilling machine; and
b)    OP 8002, Accept single bid of Veit Disposal Systems for an estimated annual expenditure of $74,600 for the disposal of construction debris and miscellaneous waste through December 31, 2015.
Staff Report: Bid 7975; Bid 8002
Action Taken: Approved.
 
Receive & File
Referred by Public Safety, Civil Rights & Emergency Management
24. FEMA’s Public Assistance Program
Report on administrative withdrawal of application for aid under FEMA’s Public Assistance Program in relation to the June and July, 2014, storm damage.
Staff Report: FEMA Pub Assistance RCA
W&M Action Taken: Received and filed.
 
 
 
Notice: A portion of this meeting may be closed to the public pursuant to MN Statutes Section 13D.03 or 13D.05
 
Next Committee Meeting: October 27, 2014
Committee actions will be referred to the next Council Meeting:  October 17, 2014
 
Committee Coordinator email: [email protected]
 
Attention: If you need this material in an alternative format, please call (612) 673-3737 or email [email protected]. Deaf and hard-of-hearing persons may use a relay service to call 311 agents at (612) 673-3000. TTY users may call (612) 673-2157 or (612) 673-2626.
Attention: If you have any questions regarding this material, please call 311 or (612) 673-2046. Hmong – Ceeb toom. Yog koj xav tau kev pab txhais cov xov no rau koy dawb, hu 612.673.2800; Spanish – Atención. Si desea recibir asistencia gratuita para traducir esta información, llama 612.673.2700; Somali – Ogow. Haddii aad dooneyso in lagaa kaalmeeyo tarjamadda macluumaadkani oo lacag la’ aan wac 612.673.3500.
The City of Minneapolis invites and encourages participation by every resident to each program, service and event within our city. Should you require an accommodation in order for you to fully participate, or should you require this document in a different format, please let us know by contacting 311 or (612) 673-3000 at least 5 days prior to the meeting.

 

Last updated Oct 14, 2014

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For reasonable accommodations or alternative formats, contact 311.
People who are deaf or hard of hearing can use a relay service to call 311 at 612-673-3000.
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Salary Compliance Notice:
State statute 471.701; Notice of Salary Compliance, requires that the City post for not less than 90 days
the job title of the three highest paid employees along with their base salary. For 2018 these were:
1. City Attorney, $186,490
2. Assistant City Coordinator Convention Center, $183,600
3. Director Public Works, $181,191

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