Ways & Means Committee Agenda
Standing Committee of the City Council, Minneapolis, Minnesota
 
Regular Meeting
September 15, 2014 – 1:30 p.m.
Room 317, City Hall
 
Members: Council Members John Quincy (Chair), Elizabeth Glidden, Blong Yang, Lisa Bender, Andrew Johnson, and Linea Palmisano (Quorum 4)
 
Council Committee Coordinator: Lisa Hansen 612-673-3963
 
Consent
City Attorney
1.   Legal Settlements:
Authorize the following legal settlements:
a)   Sadik Abdi v., City of Minneapolis, $11,500.00.
b)   Allstate v., City of Minneapolis, $2,340.53.
c)   Alicia Joneja v., Officer Heather Sterzinger, Sundiata Bronson and the City of Minneapolis, $50,000.
Staff Report: Abdi RCA;  Allstate RCAJoneja RCA
Action Taken: Approved.
2.   Thomson Reuters Contract Amendment:
Authorize amend contract for Westlaw and other legal research services and exercise the option to extend the current contract for two additional years.
Staff Report: Thomson Reuters Contract Amendment RCA
Action Taken: Approved.
3. Barr Engineering Agreement Amendment:
Authorize amend the Professional Services Agreement (C-37588) between the City and Barr Engineering Company to increase the amount by $100,000 for a not-to-exceed amount of $150,000.
Staff Report: Barr Engineering Contract RCA
Action Taken: Approved.
City Coordinator
4.   Energy Foundation Grant Gift Acceptance:
Accept gift of $30,000 from the Energy Foundation for the support of Building Benchmarking and Disclosure Ordinance.
Staff Report: Energy Foundation RCA
Action Taken: Approved.
5.   McKnight Foundation Grant Gift Acceptance:
Accept gift of $150,000 from McKnight Foundation to support the implementation of the Minneapolis commercial building energy rating and disclosure ordinance.
Staff Report: McKnight Foundation RCA
Action Taken: Approved.
Finance and Property Services
6.   Air Quality Monitoring Stations:
a)   Authorize extend contract to allow the Minnesota Department of Health (MDH) to operate Air Quality Monitoring Stations on various City properties through August 31, 2024; and
b)   Negotiate and execute an agreement to allow the Minneapolis Pollution Control Agency (MPCA) to operate Air Quality Monitoring Stations on various City properties through August 31, 2019.
Staff Report: Air Quality Monitoring Stations RCA
Action Taken: Approved.
7.   Mill Quarter Ramp Office Space:

Authorize execute the First Amendment to the Lease Agreement with Froid Holding, LLC, extending the office space lease in the Mill Quarter Ramp at 709 Second St S. for five years plus a renewal option.

Staff Report: Mill Quarter Ramp Office Space RCA
Action Taken: Approved.
8.   Brokerage Services Contract:
Authorize execute a three-year contract with Jones Lang LaSalle, Inc. for real estate consulting and brokerage services.
Staff Report: Brokerage Services Contract RCA
Action Taken: Approved.
9.   Portable Cell Tower:
Authorize execute contract with Sprint Spectrum, L.P., allowing a temporary cell tower on the Fire Station No. 19 parking lot during 2014 Vikings Games.
Staff Report: Portable Cell Tower RCA
Action Taken: Approved.
10.  UCARE Skyway Senior Center:

Authorize execute the Third Amendment to the License Agreement with FSP 50 South Tenth Street Corp for the MEDICA Skyway Senior Center to occupy office space located in the downtown Target Store and Office Complex.

Staff Report: UCARE Skyway Senior Center RCA
Action Taken: Approved.
11.   Medical Review Billing Services:
a)   Authorize extend Alpha Review Corporation Contract for three months to December 1, 2014, with an updated Affirmative Action Plan; and
b)   Release of Request for Proposal (RFP) for medical review billing services.
Staff Report: Medical Review Billing Services RCA
Action Taken: Approved.
12. Traffic Maintenance Building Renovation Project:
Approve appropriation increase of $1,376,000 to be funded from the Property Disposition Fund for completion of the project.
Staff Report: Traffic Maintenance Building Renovation Project RCA
Action Taken: Approved.
13. Aerco International Facility Tour Gift:
Authorize accept gift travel, accommodation and meal expenses from Aerco International for Brian Millberg, Energy Manager, to tour their boiler manufacturing facility in Blauvelt, New York from October 16 to 19, 2014.
Staff Report: Aerco International RCA
Action Taken: Approved.
Information Technology
14. Public Safety Camera Installation: (postponed from 08-25-14):
Authorize execute ten-year license and power agreement with Xcel Energy through September 30, 2024, for a not-to-exceed amount of $347,500 to allow the installation of public safety cameras in the Minneapolis area.
Staff Report: Public Safety Camera Installation RCA
Action Taken: Approved.
15. Bentley Enterprise License Subscription (ELS):
a)   Authorize extend contract with Bentley Systems, Inc., to extend contract period for five additional years, through December 31, 2017, and increasing contract amount by $775,000 for support and maintenance of the enhanced Bentley License Subscription (ELS) software application; and
b)   Update Terms and Conditions to reflect current standards.
Staff Report: Bentley Enterprise License Subscription RCA
Action Taken: Approved.
16. Risk Management Information & Claims Processing System:
a)   Authorize amend contract with Computer Sciences Corporation to expand the scope of services for the Risk Management Information & Claims Processing System; and
b)   Increase contract in the amount of $42,000 for a new not-to-exceed total of $354,964.
Staff Report: Risk Management Information & Claims Processing System RCA
Action Taken: Approved.
17. Mobile Data Computer Support and Maintenance:
a)   Authorize extend contract with Hubb Systems, LLC, dba Data 911 for the support and maintenance of the Mobile Data Computers (MDCs) for three additional years, through October 31, 2017;
b)   Increase contract in the amount of 49,500, for a new not-to-exceed total of $279,500 over the life of the contract; and
c)   Update Terms and Conditions to reflect current standards.
Staff Report: Mobile Data Computer Support and Maintenance RCA
Action Taken: Approved.
18. IT Master Contract Program:
Authorize extend all of the following active Master Contracts through February 28, 2015, in order to complete proposal evaluations, award contract and properly go through the City procurement process.
a)    DeltaWrx – C-37360;
b)    Globalsource IT – C-37366;
c)    Iceberg Technology Group – C-28041;
d)    InTech Software Systems – C-28423;
e)    Labyrinth Consulting – C-27986;
f)     Macro Group – C-27989; and
g)    Sogeti, LLC – C-20837.
Staff Report: IT Master Contract Program RCA
Action Taken: Approved.
19. Laboratory Information Management System:
a)   Authorize extend contract with StarLIMS contract, for the maintenance and support of the Laboratory Information Management System for the Police Department’s Crime Lab, to exercise the two one-year options, through October 27, 2016;
b)   Increase contract in the amount of $45,000, for a not-to-exceed total of $276,899 over the life of the contract; and
c)   Update Terms and Conditions to reflect current standards.
Staff Report: Laboratory Information Management System RCA
Action Taken: Approved.
20. Body Camera Test and Evaluation:
Authorize execute two one-year $85,000 contracts, with Taser International and VIEVU through September 30, 2015, to provide equipment/service/video storage for test and evaluation of officer worn body cameras.
Staff Report: Body Camera Test and Evaluation RCA

Action Taken: Approved with the following Staff Direction:
Police Department (MPD) staff be directed to report at the next scheduled Public Safety, Civil Rights and Emergency Management meeting (September 24, 2014), to address the following regarding the pilot study’s design and scope:
a) How MPD is ensuring a randomized and controlled study sample
b) Measures of success for the study
c) How practical and seasonal challenges unique to other study sites be addressed
d) How the study will be independently designed/reviewed
e) Policy framework initiatives (the committee’s efforts).

21. Citation System Services:

a)   Authorize extend contract with Duncan Parking Technologies, Inc. for the licensing, professional services, support and maintenance of the citation system to exercise the two one-year options, through September 30, 2016;
b)   Increase contract in the amount of $300,000, for a new not-to-exceed total of $1,100,000 over the life of the contract; and
c)   Update Terms and Conditions to reflect current standards.
Staff Report: Citation System Services RCA
Action Taken: Approved.
Office of Emergency Management
22. Office of Emergency Management & Preparedness Services:
Authorize three-year master contract list for Emergency Management and Preparedness Services with the following contractors: All Hands Consulting; ARCADIS, BOLDplanning, CH Consulting, ECHO Minnesota, Gannett Fleming, Inc, Good Harbor Techmark, Hagerty Consulting, Leidos, Inc, Leitmtiv Consulting, LLC, Security Solutions International, Technotronic, Tetra Tech.
Staff Reports: OEM Contracts RCA
Action Taken: Approved.

Police Department

23. Mounted Patrol Horse Boarding:
Authorize amendment to contract with Horsemen, Inc. for the boarding of police mounted patrol horses, increasing the contract to approximately $92,000 for one year, through July 31, 2015 and authorize any documents necessary to effectuate the agreement.
Staff Reports: Mounted Patrol RCA
Action Taken: Approved.
24. Adult DWI Court Grant:
Authorize a grant agreement with the Fourth Judicial District Court to receive $70,900 for MPD officers to participate in the Adult DWI Court in Hennepin County, with a match of $10,900 (both included in 2014 budget).
Staff Reports: 2015 DWI Court RCA
Action Taken: Approved.
25. Photo Imaging Equipment:
Authorize contract with Dynamic Imaging Systems, Inc. for the maintenance of photo imaging equipment in the Police Crime Lab for the 2014 calendar year, at a cost of $8,825, and authorize execution of any documents necessary to effectuate the agreement.
Staff Reports: Photo Equip RCA
Action Taken: Approved.
26. Coverdell Forensic Science Improvement Program:
Authorize accept grant, $1,695, from the Minnesota Department of Public Safety – Office of Justice Programs and execute contract to purchase Crime Laboratory equipment & supplies; approve budget appropriation.
Staff Report: Coverdell Forensic Science Improvement Program RCA
Action Taken: Approved.
Regulator Services
27. Blue Sky Veterinary Services contract:
Authorize execute three-year lease with services contract for Blue Sky Veterinary Services, LLC in conjunction with the Minnesota Spay and Neuter Assistance program, for use of space at the Minneapolis Animal Care and Control facility located at 212 17th Avenue North to provide low cost spay and neutering services.
Staff Reports: Blue Sky Veterinary Services RCA
Action Taken: Approved.

Referred by Executive Committee

28. New Appointed Position – Director Business Administration Public Works:
a) Find that the proposed position meets the criteria in Section 20.1010, Council to Establish (Appointed) Positions;
b) Approve the proposed position: Director Business Administration Public Works; 678 points/Grade 15; the position is FLSA - Exempt;
c) Approve an annual salary for the position in accordance with the adopted appointed employee’s compensation plan, effective September 21, 2014; and refer to the Ways & Means Committee.
Staff Report: Director Business Admin RCA; Director Business Admin ORD; Director Business Admin RPT
Action Taken: Approved.
Referred by Community Development & Regulatory Services and
Health, Environment & Community Engagement
29. 2015 License Fees:
1) Approve 2015 License Fee Schedule with no increase from the current 2014 License Fee Schedule; and
2) Commission a review of the various license fees to simplify the structure and administration of the fee schedule and incorporate a cost-recovery financial model. Proposals must be brought to Council for review prior to incorporation into the 2016 Fee Schedule and may include but not be limited to:
a) Tiered rental license fees
b) Risk-based food license fees
c) Short-term food permit fee for event sponsors
d) Wholesale sausage manufacturer license fees
e) Stadium food license fees
f) Hotel license fees
g) Various business license fee revisions for use in the new Electronic Land Management System
h) Rounding of license fees to nearest $5.
Staff Report: License Fees RCA
Action Taken: Approved.
Referred by Health, Environment & Community Engagement
30. School Based Clinic Services:
a) Authorize contract with Minneapolis Public Schools to accept estimated revenue in the amount of $3,900 for mental health services and sports physicals; and
b) Increase the appropriation and revenue estimate for the Health Department by $3,900.
Staff Report: School Based Clinic Services RCA
Action Taken: Approved.
Referred by Transportation & Public Works
31. Ewing Municipal Parking Lot (50th St W and France Ave S):
Approve resolution adopting and levying special assessments in the total amount of $60,973.21 for operation and maintenance costs for the Ewing Municipal Parking Lot, adopt the assessment roll, and direct the transmittal of the assessment roll to the Hennepin County Auditor. 
Staff Report:  Ewing Municipal Parking Facility RCA
Action Taken: Approved.
32. 8th St SE Street Reconstruction and Street Lighting Projects:
a)    Order the City Engineer to proceed with the work and adopt special assessments in the amount of $43,970.38 for the 8th St SE Street Reconstruction Project and $36,623.03 for the Street Lighting Improvement Project;
b)    Request the Board of Estimate and Taxation to authorize the City’s issuance and sale of assessment bonds in the amount of $43,970 for the Reconstruction Project and $36,625 for the Lighting Project; and
c)    Order the City Engineer to abandon and remove areaways located in the public right-of-way in conflict with the project. 
Staff Report:  8th St SE Reconstruction & Lighting RCA
Action Taken: Approved.
33. Southwest Minneapolis Interceptor Rehabilitation Project:
Authorize execution of Amendment No. 1 to the Subordinate Funding Agreement with the Metropolitan Council Environmental Services for the Southwest Minneapolis Interceptor Rehabilitation Project, increasing the maximum reimbursement amount to the City to $159,578 for additional work completed by Public Works. 
Staff Report: SW Interceptor Rehab Project RCA
Action Taken: Approved.
34. Public Sidewalk Replacement:
a) Authorize the repair of sidewalk panel and curb and gutter damage caused by the June 14, 2014 storms without assessing abutting property owners; and
b) Approve resolution supporting the replacement of sidewalks, curbs and gutters damaged by storms and other natural disasters at no expense to abutting property owners.
Staff Report: Sidewalk Replacement RCA
Action Taken: Approved.
35. Bids:
a) OP 7982, Accept low responsive bid of Terra General Contractors, LLC in the amount of $280,905, for the Hiawatha Maintenance Facility Liquid AC Tank Project; and
b) OP 7989, Accept low bid of Zahl Petroleum Maintenance in the amount of $49,298 for the abandonment of three 30,000 gallon fuel oil underground storage tanks for the Water Treatment and Distribution Division;
c) OP 7983, Accept low bid of PCI Roads in the amount of $2,479,542 for 10th Ave Storm Tunnel Repairs-Phase 3. 
Staff Report: Bid 7982; Bid 7989; Bid 7983
Action Taken: Approved.
 
Receive & File
Finance
36. 2015 Supplemental Taxation Notice:
Receive and file information to be submitted to the County for distribution with proposed property tax statements.
Staff Reports: 2015 Supplemental Taxation Notice RCA
 Action Taken: Received & Filed.
Not on Printed Agenda
37. Minneapolis Trans Equity Summit:
Authorize execute contract, $1549.50, for space rental at the Humphrey School of Public Affairs - University of Minnesota, to host event for reviewing issues facing the Transgender community.
Staff Report: Minneapolis Trans Equity Summit RCA
Action Taken: Approved.
 
Notice: A portion of this meeting may be closed to the public pursuant to MN Statutes Section 13D.03 or 13D.05
 
Next Committee Meeting: September 29, 2014
Committee actions will be referred to the next Council Meeting: September 19, 2014
 
Committee Coordinator email: [email protected]
 
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Attention: If you have any questions regarding this material, please call 311 or (612) 673-2046. Hmong – Ceeb toom. Yog koj xav tau kev pab txhais cov xov no rau koy dawb, hu 612.673.2800; Spanish – Atención. Si desea recibir asistencia gratuita para traducir esta información, llama 612.673.2700; Somali – Ogow. Haddii aad dooneyso in lagaa kaalmeeyo tarjamadda macluumaadkani oo lacag la’ aan wac 612.673.3500.
The City of Minneapolis invites and encourages participation by every resident to each program, service and event within our city. Should you require an accommodation in order for you to fully participate, or should you require this document in a different format, please let us know by contacting 311 or (612) 673-3000 at least 5 days prior to the meeting.

 

Last updated Jun 23, 2016

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