Ways & Means Committee Agenda
Standing Committee of the City Council, Minneapolis, Minnesota

 
Regular Meeting
May 5, 2014 – 1:30 p.m.
Room 317, City Hall
 
Members: Council Members John Quincy (Chair), Elizabeth Glidden, Blong Yang, Lisa Bender, Andrew Johnson, and Linea Palmisano (Quorum 4)
 
Council Committee Coordinator: Lisa Hansen 612-673-3963
 
 
Consent
City Clerk
1.   Production Color Printer Rental Bid:
OP 7935, accept low bid of Canon Solutions America, Inc., for an estimated expenditure of $5,789.00 per month / $208,404.00 over a period of three years, to furnish and deliver rental of a production color printer to the Document Solution Center.
Staff Report: Production Color Printer Rental RCA
Action Taken: Approved.
Communications
2.   Donation of Digital Billboard Display Time:
Accept donated digital billboard space from Clear Channel Outdoor for the purpose of communicating snow emergency and winter parking restrictions information.
Staff Report: Digital Billboard Display Time RCA
Action Taken: Approved.
3.   Donation of Public Service Announcements:
Accept donated broadcast airtime from Comcast Cable for public service announcements.
Staff Report: Public Service Announcement RCA
Action Taken: Approved.
Convention Center
4.   Restroom/Locker Room Renovations Bid:
OP 7913, accept low bid of Meisinger Construction Company for an estimated expenditure of $499,900.00 to furnish and deliver all labor, materials and incidentals necessary for construction of restroom/locker room at the Minneapolis Convention Center.
Staff Reports: Restroom/Locker Room Renovation Bid RCA
Action Taken: Approved.
Information Technology
5.   COMPASS Financial System Upgrade:
Authorize contract with Sierra Systems Group, Inc. to provide financial system upgrade services as part of the Enterprise Resource Planning (ERP) Program, with a term through 2015 for an amount not-to-exceed $4,455,000 and customized indemnification terms.
Staff Report: COMPASS Financial System Upgrade RCA
Action Taken: Approved.
Referred from Community Development & Regulatory Services
6.   2014 Consolidated Plan:
Receive comments on the proposed 2014 Consolidated Plan, which is the City’s application to U.S. Department of Housing and Urban Development (HUD) for 2014 Community Development Block Grant (CDBG), Home Investment Partnerships (HOME), Emergency Solutions Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA). This Consolidated Plan also updates the 2010-2014 Five-Year Strategy:
a) Approve Plan budget as amended to reflect the 2014 HUD appropriation which was announced by HUD on March 18, 2014;
b) Authorize submittal of Plan to HUD on May 15, 2014;
c) Receive & file comments and direct staff to record comments in the 2014 Consolidated Plan
CD&RS Action Taken: Approved.
7.   2014 HUD Housing Opportunities for Persons with AIDS (HOPWA) Grant Applications:
Approve funding from the City’s HOPWA grant to Metropolitan Council Housing & Redevelopment Authority, not to exceed $510,000, & Minnesota AIDS Project not to exceed $520,000 & authorize contracts with each to implement the grant (Also in W&M).
Staff Report: HOPWA Grant Appls RCA
CD&RS Action Taken: Approved.
8.   Appropriation of NSP Funds:
Approve appropriation of NSP funds received from Minnesota Housing Finance Agency and Program Income generated by the City of Minneapolis: increasing CPED Federal Grants appropriation by $4,799,645.30 and CDBG and UDAG Fund by $37,148.29.
Staff Report: NSP Funds RCA
CD&RS Action Taken: Approved.
Referred from Health, Environment & Community Engagement

9.  Teen Pregnancy Prevention Grant:
a)     Authorize amendment to contract with Hennepin County to accept an additional $320,000, for a new contract total not to exceed $1,191,686, from a Federal Teen Pregnancy Prevention Grant; and
b)     Increase appropriation and revenue estimate by $320,000.
Staff Report: Teen Pregnancy Prevention Grant RCA
HE&CE Action Taken: Approved.
Referred from Public Safety, Civil Rights & Emergency Management
10. Byrne Criminal Justice Innovation Program Grant:
Authorize application to the US Department of Justice-Byrne Criminal Justice Innovation Program for up to $1,000,000 in grant funds over a 3-year period for a ‘Community Strategies’ approach to concentrated areas of crime in the Northside.
Staff Reports: Bryne Criminal Justice Grant RCA
PSCR&EM Action Taken: Approved.
11. Major League Baseball All Star Game:
Approve Joint Powers Agreements to be signed by participating city, county and state agencies that are willing to provide public safety and security services to the City of Minneapolis related to the 2014 Major League Baseball All Star Game from Friday, July 11 through Wednesday, July 16, 2014.
Staff Reports: MLB All Star Game RCA
PSCR&EM Action Taken: Approved.
Referred from Transportation & Public Works
12. Special Assessment Appeal Settlement:
a)    Authorize execution of the settlement of the special assessment appeal asserted by Jeffrey L. Strand and Kim Wm. Jeppesen and authorize a reduction of $484.95 on the assessment against the property located at 5100 Thomas Ave N;
b)    Amend Resolution 2014R-088 to reduce the total special assessments for the 51st Ave N Street Resurfacing Project to reflect the settlement; and
c)    Amend Resolution 2014R-089 to reduce the bond sale request for the resurfacing project. 
Staff Report:  Special Assessment Appeal RCA
T&PW Action Taken: Approved.
13. Southwest Minneapolis Interceptor Rehabilitation Projects:
Authorize amendment to the Master Funding Agreement with the Metropolitan Council for the Southwest Minneapolis Interceptor Rehabilitation Projects to include Subordinate Funding Agreements for additional phases of the projects. 
Staff Report:  SW Interceptor Projects RCA
T&PW Action Taken: Approved.
14. 4th St Ramp / 35W On-Ramp and Auxiliary Lane Project:
a)    Authorize execution of Amendment No. 1 to the Cooperative Agreement with Hennepin County to increase the City’s cost share in the project by $860,000, for a revised total cost share to the City of $2,960,000;
b)    Increase the appropriation for the project by $860,000 from the Permanent Improvement Fund balance;
c)    Direct Public Works and Finance staff to identify, through the normal 2014 project close-out process, a revenue source for the project to restore the advance from the Permanent Improvement Fund; and
d)    Approve resolution declaring the City’s intent to pay for the expenditures with tax-exempt bond proceeds. 
Staff Report:  4th St Ramp RCA; 4th St Ramp MAP
T&PW Action Taken: Approved.
15. Sidewalk Reconstruction Special Assessment Cancellation:
a)    Approve resolution canceling a sidewalk repair special assessment for the property located at 4845 4th Ave S due to full prepayment of the special assessment; and
b)    Authorize refund of principal and interested collected in the amount of $185.74.
Staff Report:  Sidewalk Assessment Cancellation RCA
T&PW Action Taken: Approved.
16. Bids:
a)    OP 7919, Accept low bid of Thomas and Sons Construction, Inc., in the amount of $567,365.50, to complete the construction of the Penn Ave Phase 2 Street Reconstruction Project;
b)    OP 7927, Accept low bid of Cemstone Products Company, for an estimated annual expenditure of $1,588,550, to furnish and deliver Ready Mix Concrete through March 31, 2015; and
c)    OP 7934, Accept single bid of Carus Corporation, for an estimated annual expenditure of $375,000, to furnish and deliver Potassium Permanganate to the Water Treatment and Distribution Division. 
Staff Report: Bid 7919; Bid 7927; Bid 7934
T&PW Action Taken: Approved.
 
Discussion
Finance
17. Property Taxes:
      Overview Presentation.
      Staff Report: Property Taxes RCA; Property Tax Presentation; Class Rates for Taxes Payable in 2014, 2012 TIF Notice for Publication
      Action Taken: Received & Filed.
 
 
Upcoming Meeting Notices
Finance
May 19      City Expenditures
 
 
Notice: A portion of this meeting may be closed to the public pursuant to MN Statutes Section 13D.03 or 13D.05
 
Next Committee Meeting: May 19, 2014
Committee actions will be referred to the next Council Meeting: May 9, 2014
 
Committee Coordinator email: Councilcommitteecoordinators@minneapolismn.gov
 
 
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Last updated May 7, 2014