Ways & Means Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota
 
Regular Meeting
April 7, 2014 – 1:30 p.m.
Room 317, City Hall
 
 
Members: Council Members John Quincy (Chair), Elizabeth Glidden, Blong Yang, Lisa Bender, Andrew Johnson, and Linea Palmisano (Quorum 4)
 
Council Committee Coordinator: Lisa Hansen 612-673-3963
 
Consent
City Attorney's Office
1.   Legal Settlements:

Approve the following:

a) Theopolis Hunter v. City of Minneapolis, $3,500.
b) Saadaat Al-Ahad v. City of Minneapolis, $4,600.
Staff Report:Hunter RCA, Al-Ahad RCA
Action Taken: Approved.

2.  Administrative/Clerical Personnel Services:

Authorize amendment to the 2013 Standard Agreement between the City of Minneapolis and Jeane Thorne, Inc. to increase amount by $40,000, for a new not-to-exceed total of $90,000 running through December 31, 2014 to continue to provide as-needed administrative/clerical assistance for the City Attorney.

Staff Reports: Administrative/Clerical Personnel Services RCA
Action Taken: Approved.
Convention Center
3.   3rd Avenue Parking Ramp Repairs:

Authorize amendment to increase contract C-35456 with Black Constructors Inc., for close-out and final payment for restoration repairs of the 3rd Avenue parking ramp in the amount of $33,069.49 for a new total of $313,556.85.

Staff Reports: 3rd Avenue Parking Ramp RCA,  3rd Ave Project Payment Appl.
Action Taken: Approved.
Human Resources
4.   Professional Services – Leadership Development Program:
Authorize the Human Resources Department to enter into an agreement with Employee Strategies for leadership development program design and delivery related services in the amount of $230,650.  
Action Taken: Approved.
Information Technology
5.   Employee Training and Professional Development Resources:
a)     Extend contract C-36729 with Safari Books Online, LLC for an additional two year subscription, through April 30, 2016 for IT Employee Training and Professional Development Resources using Safari’s contract agreement form instead of the City’s Standard Agreement; and
b)   Increase the contract by $28,006 for a new total not-to-exceed $50,000.
Staff Report: Employee Training and Professional Development Resources RCA
Action Taken: Approved.
Neighborhood & Community Relations
6.   Community Connections Conference:
Approve resolution for the Neighborhood & Community Relations Department to:
      a)    Authorize accept $3,600 in exhibit hall revenue from 36 for-profit, non-profit and government agency exhibitors; and
      b)    Authorize accept $1,250 in financial contributions from the Leech Lake Band of Ojibwe related to the Community Connections Conference.
      Staff Report: Community Connections Conference RCA
      Action Taken: Approved.
Referred from Health Environment & Community Engagement
7.   Neighborhood Audit Services Panel:
Authorize the Neighborhood and Community Relations Director to enter into three-year contracts with Abdo, Eick and Meyers LLP; CliftonLarsonAllen LLP; Mike Wilson and Associates; and Rogers and Company LLC, in a total amount not to exceed $300,000, to provide audit services, financial management and report filing support for contract neighborhood organizations.
Staff Report: Neighborhood Audit Services Panel RCA
HE&CE Action Taken: Approved.
Action Taken: Approved.
8.  Tobacco Prevention Services:
Authorize amendment to contract with Laura Oliven Silberfarb to increase contract by up to $50,000 from unexpended funds from the Communities Transformation Grant, for a revised not-to-exceed contract total of $81,000, to support tobacco prevention services through September 30, 2014.
Staff Report: Tobacco Prevention Services Grant RCA
HE&CE Action Taken: Approved.
Action Taken: Approved.
9. Minnesota Coalition for Battered Women Grant:
a)    Accept estimated revenue of $5,000 from the Minnesota Coalition for Battered Women for participation in Project Connect to assist youth experiencing intimate partner violence; and
b)   Increase the appropriation and revenue estimate by $5,000.
    Staff Report: Minnesota Coalition for Battered Women Grant RCA
    HE&CE Action Taken: Approved.
    Action Taken: Approved.
10.Youth Violence BUILD Program Grant:
 a)   Authorize execution of an agreement with the Minnesota Department of Public Safety to accept estimated revenue in the amount of $46,307 in Federal Department of Justice support for the Youth Violence Prevention Broader Urban Involvement and Leadership Development Program (BUILD); and
 b)    Increase the appropriation and revenue estimate by $46,307.
     Staff Report: Youth Violence Grant RCA
     HE&CE Action Taken: Approved.
     Action Taken: Approved.
Referred from Transportation & Public Works
11. Johnson St NE, 10th & 11th Aves SE Street Resurfacing Project:
a) Approve resolution ordering the work to proceed and adopting special assessments in the amount of $122,975.27 for the project; and
b) Approve resolution requesting the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $122,975 for the project.
T&PW Action Taken: Approved.
Action Taken: Approved.
12. Burroughs North Area and Dupont Ave S Street Resurfacing Project:
a) Approve resolution ordering the work to proceed and adopting special assessments in the amount of $1,098,160.03 for the project; and
b) Approve resolution requesting the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $1,098,160 for the project.
T&PW Action Taken: Approved.
Action Taken: Approved.
13. Street Resurfacing Special Assessment Cancellation:
Approve resolution cancelling a street resurfacing special assessment for the owner of the property located at 2408 31st Ave S due to full prepayment of the special assessment.
T&PW Action Taken: Approved.
Action Taken: Approved.
14. Sidewalk Repair Special Assessment Cancellation:
a) Approve resolution cancelling a sidewalk repair special assessment for the owner of the property located at 4325 Zenith Ave S due to full prepayment of the special assessment; and
b) Authorize refund of principal and interest collected in the total amount of $238.57.
T&PW Action Taken: Approved.
Action Taken: Approved.
15. Nicollet-Central Modern Streetcar Project:
Authorize staff to submit an application for a TIGER 2014 grant to implement the Nicollet-Central Modern Streetcar project, pending consideration of other regional transit projects and final authorization to submit an application by the City’s Rail Policy Group.
T&PW Action Taken: Approved.
Action Taken: Approved.
16. Zero Waste Initiatives:
Authorize transfer of $76,607 from the Solid Waste Fund to the General Fund to fund a policy position in the Mayor’s Office for the purpose of providing vision, leadership, coordination and implementation of sustainability policy.
Staff Report: Zero Waste Initiatives RCA
T&PW Action Taken: Approved.
Action Taken: Approved.
17. Bids:
a)    OP 7904, Accept low bid of Fischer Mining, LLC, for an estimated annual expenditure of $163,800, to furnish and deliver fine aggregate as needed through March 31, 2015;
b)   OP 7910, Accept single bid of Graymont (WI) LLC, for an estimated annual expenditure of $1,800,000, to furnish and deliver quick lime to the Water Treatment and Distribution Division for a 12-month period; and
c)    OP 7912, Accept single bid of Commercial Asphalt Company, for an estimated annual expenditure of $5,409,950, to furnish and deliver hot mix asphalt as needed through March 31, 2015.
Staff Report: Bid 7904; Bid 7910; Bid 7912
T&PW Action Taken: Approved.
Action Taken: Approved.

18. Pothole Repair Funding Increase:

Approve resolution increasing the Transportation Maintenance & Repair Division’s General Fund appropriation for fiscal year 2014 in the amount of $1,000,000 from the Contingency Fund for the purpose of providing additional resources to perform an accelerated level of pothole patching in 2014.

Staff Report: Pothole Repair RCA
T&PW Action Taken: Approved.
Action Taken: Approved.
19. Cedar Ave Sidewalk Modifications Project:
a)    Amend the 2014 Adopted Capital Budget to establish Cedar Ave Sidewalk Modifications with the following revenue sources:
· $747,500 Hennepin County TOD Program Grant
· $300,000 Hiawatha TOD funds
· $200,000 Special Assessments
· $500,000 Advance from the Permanent Improvement Fund
b)   Increase appropriations to reflect the modifications listed above;
c)    Direct Public Works and Finance staff to identify, through the normal 2014 project close-out process, a revenue source for the Cedar Ave Sidewalk Modifications Project to restore the Permanent Improvement Fund advance (it is anticipated that bond proceeds from projects being closed will be sufficient to address this advance);
d)   Approve resolution declaring the City’s intent to pay for the expenditures not reimbursed by the other sources above with tax exempt bond proceeds;
e)   Approve the proposed layout of the Cedar Ave Sidewalk Modification Project;
f)   Authorize staff to negotiate with private property owners as necessary to acquire and execute temporary easement agreements not to exceed $1,000 for the sidewalk work;
g)   Authorize execution of a grant contract agreement amendment with Hennepin County to accept grant funds of up to $822,500, of which $747,500 will be used for the Cedar Ave Sidewalk Modification project, with $1,000,000 matching funds to be provided by City, upon satisfactory review by the City Attorney’s Office;
h)   Approve resolution designating the location, streets, and improvements proposed to be made in the Cedar Sidewalk Modifications Project and, as an exception to policy, not assessing for the street lighting improvements;
i)    Receive the cost estimate of $1,747,500, the list of benefited properties, and direct the City Engineer to prepare proposed special assessments against the list of benefited properties; and
j)    Set a public hearing to be held June 17, 2014 to consider the project and the abandonment and removal of areaways in conflict with the project.
Staff Report: Cedar Ave Sidewalk Modifications RCA
T&PW Action Taken: Approved.
Action Taken: Approved.
Discussion
Finance
20. 2013 4th Quarter Financial Status Report:

Presentation highlighting key aspects of the financial condition of the City as of December 31, 2013.

Staff Report: 4th Qtr 2013 Status Report RCA, REVISED 4th Qtr 2013 Report, 4th Qtr 2013 Presentation
Action Taken: Received & Filed.
21. Introduction to Debt Obligation:
Presentation on the City’s Debt Obligations.
Staff Report: City Debt Obligation RCA; Debt Obligation Presentation, Oblg Bonds DT East Project TOC, Oblg. Bonds DT East Project 2-14, Resolution - Ryan Develop Project
Action Taken: Received & Filed.
22. 2015 Initial Budget Schedule:
Receive and file the preliminary budget development 2014 calendar for the 2015 budget process.
Action Taken: Received & Filed.
 
Upcoming Meeting Notices
Finance
April 21   City Revenue
May 5     Property Taxes
May 19   City Expenditures
  
 
 
Next Committee Meeting: April 21, 2014
Committee actions will be referred to the next Council Meeting: April 11, 2014
 
Committee Coordinator email: Councilcommitteecoordinators@minneapolismn.gov
 
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Last updated Apr 7, 2014