Ways & Means Committee Agenda
Standing Committee of the City Council, Minneapolis, Minnesota
 
Regular Meeting
March 3, 2014 – 1:30 p.m.
Room 317, City Hall
 
Members: Council Members John Quincy (Chair), Elizabeth Glidden, Blong Yang, Lisa Bender, Andrew Johnson, and Linea Palmisano (Quorum 4)
 
Council Committee Coordinator: Lisa Hansen 612-673-3963
 
Public Hearing
Referred by Executive Committee
1.   Charter Department Head Appointments:
Consider the following reappointments by the Executive Committee for a two-year term beginning January 2, 2014:
a)   Patrick Todd to the appointed position of City Assessor.
b)   Susan Segal to the appointed position of City Attorney.
Staff Report: Charter Department Reappointment Letter
Action Taken: Approved.
 
Consent

City Attorney's Office

2.   Hennepin County Department of Community Corrections:
Authorize execute a one year agreement with Hennepin County Department of Community Corrections for a full-time probation officer to provide active supervision of chronic offenders.
Action Taken: Approved.
City Clerk
3.  Minneapolis Board of Appeal and Equalization:
a)   Approve resolution establishing the 2014 Board; and
b)   Appoint the following qualified individuals to serve as 2014 Minneapolis Board of Appeal and Equalization:
Tad Marinac, Paul Grace, Sandy Loescher, Patricia Werner, Jeffrey Larson, Earl Netwal, and Jimmy Fogel (alternate), for terms from
April 28 to May 2, 2014.
Action Taken: Approved.
4.  Statements of Economic Interest:
Approve the list of City positions subject to the Statement of Economic Interest filing requirements.
Action Taken: Approved.
City Coordinator
5.   Approve resolutions accepting gifts from:
a)  ArtPlace America for up to $500 for Gulgun Kayim, City of Minneapolis Director of Arts, Culture and Creative Economy, to attend the 2014 ArtPlace America Grantee Summit
b)   University of Illinois for up to $1,000 for Gayle Prest, Director of Sustainability, to receive reimbursement of airfare, hotel and conference costs to attend and speak at the Peoria Regional Food Summit in Peoria, Illinois.
c)   Institute for Market Transformation and the Urban Sustainability Directors Network for Brendon Slotterback, Sustainability Program Coordinator, to receive reimbursement of airfare and hotel costs to attend Benchmarking 2.0 conference.
Action Taken: Approved.
Convention Center
6.   Visitor Information Center Bid:
OP 7902, accept low bid of Advance Terrazzo and Tile Company, Inc. for an estimated expenditure of $188,000.00 to furnish and deliver all labor, materials and incidentals necessary for the visitor information center – Terrazzo Section at the Minneapolis Convention Center.
Staff Report: 7902 Bid RCA
Action Taken: Approved.
7.   Convention Center Information Center Construction Bids:
OP 7885, accept low responsive bids for total estimated expenditures as follows:
a)   Meisinger Construction Company, Inc. - $796,050.00;
b)   KMH Erectors - $251,300.00;
c)   Empirehouse, Inc. - $289,000.00; and
d)   Elliott Contracting Corporation - $704,600.00.
Staff Report: 7885 Bid RCA
Action Taken: Approved.
8.   Target Center Renovation:
Authorize the release of the Request for Proposals for Architect and Engineering Design Services for the Target Center Renovation Project.
Action Taken: Approved.
Finance
9. Minneapolis Fire Department Fire Station #5 and #7 Improvement Project Bid:
OP 7897, accept low bid of JPMI Construction Company for an estimated expenditure of $740,800.00 to furnish and deliver all labor, materials and incidentals necessary for the construction of the Fire Station #5 and #7 Improvement Project for the Minneapolis Finance/Property Services Department.
      Staff Report: 7897 Bid RCA
      Action Taken: Approved.
10.   2013 4th Quarter Gift Acceptance:
Accept by resolution gifts to the City of Minneapolis valued under $15,000.


Staff Report: 4th Quarter Gift Acceptance RCA
Action Taken: Approved.
Information Technology
11. Applicant Tracking Software System:
a) Authorize execute a three-year contract with NEOGOV for Applicant Tracking Software System for an amount not to exceed $190,000 for software, licensing, maintenance and professional services; and
b) Include two options for one-year extensions and customize the liability terms and conditions.
Staff Report: NEOGOV RCA
Action Taken: Approved.
12. Case Management Software System:
a) Extend contract C-22110 with Automon, LLC for three additional years, through June 30, 2017; and
b) Increase the contract by $115,000, for a new not-to-exceed total of $1,196,115 over the life of the contract to provide licenses, maintenance and support for Practice Manager software.
Staff Report: Automon, LLC RCA
Action Taken: Approved.
13. Customer Relationship Management System:
Amend contract C-32022 with Powerteam, Inc., for ongoing customer support for the Microsoft Dynamics Customer Relationship Management (CRM) system; and increase the contract by $50,000, for a new not-to-exceed total of $115,000 over the life of the contract\ for support services for Neighborhood and Community Relations.
Staff Report: Powerteam, Inc. RCA
Action Taken: Approved.
Mayor’s Office
14. 2014 Education Conference:
Approve resolution accepting gifts of conference participation and related travel expenses for Betsy Hodges and Dianne Haulcy to participate in 2014 education conference.
Action Taken: Approved.
Referred by Executive Committee
15. 2014 Salary Adjustment – Appointed Employees:
a) Recommend that all appointed employees who meet the criteria for step progression as described in the adopted appointed employee’s salary plan will receive a step progression in 2014, subject to satisfactory or better performance.
b) Effective at the start of the pay period that includes February 1, 2014, increase the appointed salary schedules 2.5%.
Executive Committee Action Taken: Approved and Referred.
Action Taken: Approved.
16. 2014 Salary Adjustment – Non-represented Employees:
a) Recommend that all non-represented employees who meet the criteria for step progression will receive a step progression in 2014, subject to satisfactory or better performance.
b) Effective at the start of the pay period that includes January 1, 2014, increase the longevity schedule by 2.36%.
c) Effective at the start of the pay period that includes March 1, 2014, increase the regular salary schedules by 2.36%. Student Intern rates will not change in 2014.
Executive Committee Action Taken: Approved and Referred.
Action Taken: Approved.

Referred by Community Development & Regulatory Services

17. Green Homes North Program Round 3 Funding Awards and Land Sales:
a) Approve an award up to $1,139,608 for development gap funding for the construction of 20 green homes on City-owned vacant lots in North Minneapolis, as submitted by seven non-profit developers (Artspace Green Homes North, LLC, City of Lakes Community Land Trust, Greater Metropolitan Housing Corporation, PPL Homes LLC, PRG, Inc., Twin Cities Habitat for Humanity, Inc. and Urban Homeworks, Inc.) and one private developer (Peyser LLC) in response to the City’s Request for Proposals;
b) Authorize agreements with the selected qualified developers, including additional Green Homes North program requirements identified by the Design Review Committee;
c) Consider resolution approving the sale of the properties to the developers or affiliated entities, subject to conditions: land sale closings must occur on or before 90 days from the date of City Council approval; and payment of holding costs of $300 per month, if the land sale closing does not occur on or before the closing deadline. The sale conditions may be waived or amended with approval of the CPED Director:
1) 2014 Upton Ave N for $5,000 to PPL Homes LLC;
2) 2950 Bryant N for $2,500 to PPL Homes LLC;
3) 316 30th Ave N for $2,200 to PPL Homes LLC;
4) 4700 Bryant Ave N for $5,000 to City of Lakes Community Land Trust;
5) 4704 Bryant Ave N for $5,000 to City of Lakes Community Land Trust;
6) 3510 Colfax Ave N for $3,800 to Greater Metropolitan Housing Corporation;
7) 3514 Colfax Ave N for $3,800 to Greater Metropolitan Housing Corporation;
8) 2635 James Ave N for $2,500 to Greater Metropolitan Housing Corporation;
9) 3022 Morgan Ave N for $2,500 to Twin Cities Habitat for Humanity, Inc;
10) 2918 Logan Ave N for $2,500 to Twin Cities Habitat for Humanity, Inc;
11) 3522 4th St N for $3,800 to Twin Cities Habitat for Humanity, Inc;
12) 1811 Girard Ave N for $1,932 to PRG, Inc;
13) 2727 3rd St N for $3,454 to PRG, Inc;
14) 2639 James Ave N for $2,500 to PRG, Inc.;
15) 3241 Russell Ave N for $5,000 to Peyser LLC;
16) 4101 James Ave N for $3,900 to Peyser LLC;
17) 2822 Bryant Ave N for $2,500 to Urban Homeworks, Inc;
18) 2901 Bryant Ave N for $2,500 to Urban Homeworks, Inc.;
19) 2622 Plymouth Ave N for $4,400 to Artspace Green Homes North;
20) 1352 Thomas Ave N for $5,000 to Artspace Green Homes North, LLC;
d) Accept a $250,000 grant from the Minnesota Housing Finance Agency for the Green Homes North Program and authorize agreement for the grant; Approve budget appropriations;
e) Accept a $190,000 grant from the Family Housing Fund for the Green Homes North Program and authorize agreement for the grant; Approve budget appropriations.
CD&RS Committee Action Taken: Approved.
Action Taken: Approved.

18. Rehab Support Program:

      a) Accept Minnesota Housing Finance Agency Single Family Fall 2013 Community Revitalization Funds award totaling $104,350;
b) Approve budget appropriations;
c) Authorize grant, sub-recipient and/or disbursement and related agreements;
d) Approve the contracts with Greater Metropolitan Housing Corporation and Center for Energy and Environment to allow them to administer and originate loans under this program on behalf of the City;
e) Approve the Rehab Support Program.
CD&RS Committee Action Taken: Approved.
Action Taken: Approved.

19. Cutting of Nuisance Grass Bid:

      Accept low bid of Arbor Barber, Inc, $400,000, for cutting nuisance grass for Minneapolis Regulatory Services.
      Staff Reports: Grass Cutting Bid RCA
      CD&RS Committee Action Taken: Approved.
      Action Taken: Approved.

Referred by Health Environment & Community Engagement

20. Master Contract Cap Increases:

Authorize increase to the not-to-exceed amounts for the following selected master contracts to finalize the projects through contract termination on December 31, 2015: Minnesota Visiting Nurse Agency; Neighborhood HealthSource; and The Family Partnership.
HE&CE Committee Action Taken: Approved.
Action Taken: Approved.

Referred by Public Safety, Civil Rights & Emergency Management

21. School Bus Donation:
Accept donation of a used school bus from the Minneapolis School Board to the Minneapolis Fire Department for use in cadet training.
PSCR&EM Committee Action Taken: Approved.
Action Taken: Approved.
22. Fire Stations 15 & 22 (2701 Johnson St NE & 3025 Market Pl):
Authorize new lease with Hennepin Healthcare Systems, Inc for use of space within Fire Stations 15 & 22 for ambulance storage.
Staff Report: Henn Healthcare RCA
PSCR&EM Committee Action Taken: Approved.
Action Taken: Approved.
23. 2013 State Homeland Security Grant Program:
Authorize accept grant funds & execute agreement with the Minnesota Homeland Security & Emergency Management in the amount of $27,800; Approve budget appropriation.
PSCR&EM Committee Action Taken: Approved.
Action Taken: Approved.
24. Minnesota Timberwolves Bomb Security Services:
Authorize contract agreement with the Minnesota Timberwolves to receive bomb security services for basketball at the Target Center; Approve budget appropriation increase of $17,000.
PSCR&EM Committee Action Taken: Approved.
Action Taken: Approved.
Referred by Transportation & Public Works
25. 51st Ave N Street Resurfacing Project:
a) Approve Resolution ordering the work to proceed and adopt special assessments in the amount of $59,316.25 for the project; and
b) Approve Resolution requesting the Board of Estimate and Taxation to issue and sell assessments bonds in the amount of $59,320 for the project.
T&PW Committee Action Taken: Approved.
Action Taken: Approved.
26. Bid:
OP 7901, Accept low bid of Sunram Construction, Inc., for an estimated expenditure of $64,460, for stormwater pond dredging.
Staff Report: Bid 7901
T&PW Committee Action Taken: Approved.
Action Taken: Approved.
27. 2014 Paving Program:
Receive and file the 2014 Paving Program.
T&PW Committee Action Taken: Approved.
Action Taken: Received and filed.

Notice: A portion of this meeting may be closed to the public pursuant to MN Statutes Section 13D.03 or 13D.05

Next Committee Meeting: March 24, 2014
Committee actions will be referred to the next Council Meeting: March 7, 2014 
 
Committee Coordinator email: Councilcommitteecoordinators@minneapolismn.gov
 
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Last updated Mar 3, 2014