Ways & Means Committee Agenda
Standing Committee of the City Council, Minneapolis, Minnesota
 
Regular Meeting
February 3, 2014 – 1:30 p.m.
Room 317, City Hall
 
Members Present:  Council Members John Quincy (Chair), Elizabeth Glidden, Blong Yang, Lisa Bender, Andrew Johnson, and Linea Palmisano (Quorum 4)
 
Council Committee Coordinator: Lisa Hansen 612-673-3963
 
Consent
City Attorney’s Office
1.   Legal Settlements:
Approve the following:
a)     Michael Sallet v. City of Minneapolis, $7,000.
b)   Ghaffara Tillis v. City of Minneapolis, $30,000.
c)   Settlement between the City of Minneapolis, HDR Engineering, Inc., Graham Construction Services, Inc., and Siemens Water Technologies, LLC relating to construction services for dewatering plant improvements at the Fridley Water Treatment Facility; authorize Public Works to issue $130,000 towards settlement, and execute documents as necessary.
Staff Report: Sallet RCA, Ghaffara RCA, Fridley Water Treatment Facility RCA.
Action Taken:  Approved.
2.   Selection of Bond Counsel:
a)    Authorize proper City officials to negotiate and enter into a legal services agreement with Kennedy & Graven, chartered to serve as general bond counsel for a term of three years for an amount not to exceed $300,000.
b)   Authorize proper City officials to negotiate and enter into a legal services agreement with Gray Plant Mooty, to serve as bond counsel for the limited tax-support Common Bond Fund for a term of three years for an amount not to exceed $100,000.
c)   Authorize the establishment of a Conduit Revenue Bond Counsel Panel comprised of: Briggs & Morgan, PA, Dorsey & Whitney, Faegre, Baker Daniels, Gray Plant
Mooty,Kennedy & Graven, Chartered, Kutak Rock, McGrann Shea Carnival Straughn & Lamb.
d)   Authorize the City Attorney to hire firms not represented on the Conduit Revenue Bond Panel from time to time for issues that require the unique skills of law firms not found on the Panel, to avoid conflicts of interest, to satisfy underwriting criteria, or as otherwise determined to be in the best interest of the City.
Action Taken: Approved.
Communications
3.   Utility Billing Inserts:
Authorize to approve the following 2014 Utility Billing Inserts:
a)  March insert for Raingarden workshops on behalf of Public Works and Metro Blooms,
b)  September insert for sales and use tax on behalf of Finance,
c)  October insert for fall street sweeping and yard waste pickup on behalf of Public Works,
d)  November insert for winter snow plowing and shoveling on behalf of Public Works.
Staff Report: Utility Billing Inserts
Action Taken: Approved.
Procurement/City Clerk
4.   Bid for Presort Mailing:
OP 7888, accept single bid of Pitney Bowes Presort Services, Inc., for an estimated expenditure of $383,000 to furnish and deliver presort mailing services for the
City Clerks Department.
Staff Report: Presort Mailing Bid RCA
Action Taken: Approved.
Information Technology Department
5.   Incident Referral eCharging Services:
a)  Authorize execute contract with State of Minnesota to establish communication between the Minneapolis Police Department and the Minnesota Bureau of Criminal
     Apprehension eCharging application; and
b)  Authorize to receive up to $52,000 from the State of Minnesota.
c)  Authorize increase 2014 revenue and expenditure budgets by $52,000.
Action Taken: Approved.
6.   Telecommunication Services (Voice and Data):
Authorize customize the liability terms and conditions of the CenturyLink Loyal Advantage agreement relating to managed hosting and cloud services.
Staff Report: Telecommunication Services RCA
Action Taken: Approved.
7.   Human Resources Information System Upgrade:
Authorize execute contract with GlobalSource IT to provide the PeopleSoft System Administrator professional services for the HRIS upgrade, for a term of up to one year and an amount not-to-exceed $850,000.
Staff Report: HRIS RCA
Action Taken: Approved.
Referred by Community Development & Regulatory Services
8.   Jack Link’s Expansion Project (110 5th St N):
a)  Authorize application to State Department of Employment and Economic Development (DEED) Minnesota Investment Fund (MIF) for $100,000 equipment loan;
b)  Subject to loan approval by DEED, accept award of the MIF;
c)  Subject to loan approval, approve budget appropriations;
d)  Authorize Project Compliance with State Laws, Statutes, and Rules document;
e)  Approve resolution relating to the economic development project;
f)   Subject to loan approval, Authorize Business Subsidy Agreement with Jack Link’s.
Staff Report: Jack Link’s RCA
CD&RS Action Taken:  Approved.
Action Taken: Approved.
9.   Metropolitan Council Livable Communities Local Housing Incentive Account (LHIA) Grants:
      a) Accept and appropriate LHIA grants totaling $400,000 to the following projects: PPL DECC Recapitalization ($200,000) and The Cameron ($200,000);
      b) Approve budget appropriations;
      c) Authorize agreements to implement said grants with the Metropolitan Council, and with Project for Pride in Living (PPL) and Schafer Richardson.
 
      Staff Report: LHIA RCA; LHIA Cameron ATTACH; LHIA PPL ATTACH
      CD&RS Action Taken: Approved.
Action Taken: Approved.
10. Upper Harbor Terminal Operating Budget for 2014:
Approve.
Staff Report: UHT 2014 RCA
CD&RS Action Taken: Approved.
Action Taken: Approved.
Referred by Public Safety, Civil Rights & Emergency Management
11.   LiveScan Fingerprint System:
Authorize agreement with MorphoTrak, estimated at $13,000, for maintenance and support of the LiveScan fingerprint system in the Police Crime Laboratory.
Staff Report: Morpho Trak RCA
PSCR&EM Action Taken: Approved.
Action Taken: Approved.
Referred by Transportation & Public Works
12. Reconstruction of Existing Water Mains:
Authorize increase to contract with Fer-Pal Construction USA, LLC by $87,468, for a revised contract total of $480,408, to allow for the structural lining of a water main at an additional location not included in the original project. No additional appropriation required.
 
Staff Report:  Water Main Reconstruction RCA
T&PW Action Taken: Approved.
 
Action Taken: Approved.
13. Contract Amendment - Huls Bros. Trucking, Inc.:
Authorize amendment to contract with Huls Bros. Trucking, Inc. increasing the 2014 annual expenditure to $500,000 for the hauling and disposal of agricultural liming material. No additional appropriation required.
 
Staff Report: Contract Amendment RCA
T&PW Action Taken: Approved.
 
Action Taken: Approved.
14. Master Partnership Contract with MnDOT:
Authorize execution of a Master Partnership Contract between the State of Minnesota Department of Transportation (MnDOT) and the City of Minneapolis, for a term ending June 30, 2017, and granting authority to the City Engineer to execute any additional agreements necessary to carry out the provisions of the Master Partnership Contract.
 
Staff Report: MnDOT Master Partnership Contract RCA; Master Partnership ATTACH
T&PW Action Taken: Approved.
 
Action Taken: Approved.
15. Maintenance Agreement for MnDOT Railway Bridge:
Authorize execution of a Maintenance Agreement with the Minnesota Department of Transportation for the Railway Bridge over Central Ave NE between 14th and 18th Ave NE.
 
Staff Report: MnDOT Railway Bridge RCA; Railway Bridge MAP; Railway Bridge GRAPHIC
T&PW Action Taken: Approved.
 
Action Taken: Approved.
16. Central Corridor LRT Project:
a)  Authorize execution of Subordinate Funding Agreement 21 (SFA 21) with the Metropolitan Council for work associated with the resurfacing of Pleasant Ave between Arlington and Washington Ave SE;
 
b)  Authorize execution of Amendment 1 to SFA 5 increasing the maximum reimbursement amount to the City for installation of water main isolation vales along the LRT route; and
 
c)  Authorize execution of Amendment 1 to SFA 18 for payment to the City of costs related to traffic signals, street lighting, and sewer and  water work associated with the project.
 
Staff Report: CCLRT RCA; CCLRT Previous Directives  
T&PW Action Taken: Approved.
 
Action Taken: Approved.
17. Clean Water Fund Grant Program Agreement:
Authorize execution of an agreement with the Metropolitan Council for the Clean Water Fund Grant Program to provide property owner finance assistance for repairs to private sewer services.
 
Staff Report: Clean Water Grant Fund Program Agreement RCA; Grant Fund ATTACH; Grand Fund RESOL 
T&PW Action Taken: Approved.
 
Action Taken: Approved.
18. Bids:
a)  OP 7875, accept low bid of Thomas and Sons Construction, Inc., for an estimated expenditure of $1,307,495.50, for the construction of ADA Pedestrian Ramps for the Paving Division; and
 
b)  OP 7889, accept low responsive bid of Calgon Carbon Corporation, for an estimated annual expenditure of $1,000,000, to furnish and deliver powdered activated carbon to the Water Treatment and Distribution Division.

Staff Report: Bid 7875; Bid 7889
T&PW Action Taken: Approved. 
 Action Taken: Approved.
 
Discussion

Referred by Public Safety, Civil Rights & Emergency Management

19. Leadership Training:
a)  Authorize agreement with Partners in Leadership, Inc., up to $50,000, for leadership training and execute documents as necessary; to effectuate the agreement;
b)  Grant waiver from the City Travel Policy.
Staff Report: Partners in Leadership RCA
PSCR&EM Action Taken: Approved.
Action Taken: Approved.
20. Viking Stadium Report Monitoring:
Approve terms of Memorandum of Agreement between Civil Rights Department & the Minnesota Sports Facilities Authority (MSFA); Approve appropriation increase of up to $36,397 for the MSFA’s use of monitoring system.
Staff Report: MSFA RCA
PSCR&EM Action Taken: Approved.
Action Taken: Approved.
 
Notice: A portion of this meeting may be closed to the public pursuant to MN Statutes Section 13D.03 or 13D.05
 
Next Committee Meeting: February 18, 2014
Committee actions will be referred to the next Council Meeting: February 7, 2014
 
 
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Last updated Feb 3, 2014