Ways & Means/Budget Committee Agenda
Standing Committee of the City Council, Minneapolis, Minnesota
 
Regular Meeting
December 11, 2013 – 1:30 p.m.
Room 317, City Hall
 
Members Present: Betsy Hodges (Chair), Sandy Colvin Roy, Elizabeth Glidden, Diane Hofstede, Gary Schiff, Meg Tuthill
Consent
Attorney
1.   Legal Settlements:
Approve the following legal settlements and authorize to execute all documents necessary to effectuate settlements:
a)    Paula Kruchowski by payment of $32,500.
b)    Ibsa Aliyi Mussa vs. City of Minneapolis by payment of $1,500.
c)    Theodore Swanson v. KeHeung Anderson by payment of $45,000.
Staff Reports: Kruchowski RCA, Mussa RCA, Swanson RCA
Action Taken: Approved
2.   Downtown 100 and Focus 18/24 Initiatives:
a) Accept grant of $195,000 from the Minneapolis Downtown Improvement District (DID) for the Downtown 100 and Focus 18/24 initiative; and
b) Authorize to enter into a second amended agreement and approve 2013 appropriation increase of $195,000.
Staff Report: DID Grant RCA
Action Taken: Approved
3.   Samuels Reimbursement:
Authorize reimbursement to Council member Don Samuels for attorneys’ fees and costs in the amount of $9,083.10.
Staff Report: Samuels Reimbursement RCA
Action Taken: Approved
City Clerks/Elections
4.   2013 Municipal Election:
a)   Authorize amendment to contract contract C-36345 with Connie Schmidt for an additional $5,000 to an original not-to-exceed $50,000 contract for services related to the 2013 Ranked Choice Voting Municipal Election.
b) Approve appropriation increase.
Staff Report: Schmidt RCA
Action Taken: Approved
Communications
5.   Nicollet Mall Redesign Project:
Authorize amendment to contract C-37137 with McFarland Communications to provide public education and public relations support by:
a) Increasing contract amount by $40,001 for a revised total of $90,000; and
b) Extending the term to July 1, 2014.
Staff Report:McFarland RCA
Action Taken: Approved
6.   January Utility Bill Insert:
Approve utility billing insert for January providing information about utility billing services, electronic billing, and payment options.
Staff Reports: Jan Utility Bill RCA, Jan Utility Bill Insert
Action Taken: Approved
Convention Center
7.   Minneapolis Convention Center Painting Project:
Accept low bid OP 7876 and authorize to execute contract with Swanson and Youngdale, Inc. for a total expenditure of $44,915 to furnish and deliver all labor, materials, and incidentals necessary for painting at the Minneapolis Convention Center. No additional appropriation required.
Staff Report: OP7876 RCA
Action Taken: Approved
8.   Lifetime Fitness - Target Center Health Club:
Authorize Second Amendment to Health Club Lease between the City of Minneapolis as landlord and LTF Real Estate Company, Inc., as tenant, to include the following:
a) Extend project completion date to June 30, 2015;
b) LTF Real Estate Company, Inc., to pay for leasehold improvements to the mechanical system that is outside of their leased space, with improvements to become property of the City once installed;
c) The tenant agrees to pay for a new air filtration system and the landlord agrees to pay for yearly filter costs; and
d) Lease clarifications regarding offering organic alcohol and light food fare.
Staff Reports: Target Ctr Lease RCA, Target Ctr Lease
Action Taken: Approved
9.   Target Center Concession Stands Project:
Authorize amendment to contract C-37109 with Sunrise Painting, increasing original contract amount by $1,380 for a new total of $31,280 to allow close-out and final payment. No additional appropriation required.
Staff Reports: Sunrise RCA, Sunrise Pay App, Sunrise CO
Action Taken: Approved
10. Target Center Concession Stands Project:
Authorize amendment to contract C-37149 with CD Tile and Stone, increasing original contract amount by $9,376.30 for a new total of $154,876.30 to allow close-out and final payment. No additional appropriation required.
Staff Reports: CD RCA, CD Pay App, CD CO
Action Taken: Approved
11. Target Center Concession Stands Project:
Authorize amendment to contract C-37056 with Construction Results Corporation increasing the original contract amount by $25,998.26 for a new total of $405,384.26 to allow close-out and final payment. No additional appropriation required.
Staff Report: CRC RCA, CRC Pay App 4, CRC Pay App 5, CRC CO
Action Taken: Approved
12. Target Center Concession Stands Project:
Authorize amendment to contract C-37118 with Elliott Contracting Corporation increasing the original contract amount by $4,709.62 for a new total of $122,274.62 to allow close-out and final payment. No additional appropriation required.
Staff Report: Elliott RCA, Elliott Pay App, Elliott CO
Action Taken: Approved
13. Target Center Concession Stands Project:
Authorize amendment to contract C-37057 with Northland Mechanical Contractors, Inc., increasing the original contract amount by $38,454.97 for a new total of $253,854.97 to allow payment for completed change orders. No additional appropriation required.
Staff Report: Northland RCA, Northland Pay App 5, Northland Pay App 6, Northland CO
Action Taken: Approved
14. Target Center Concession Stands Project:
Authorize amendment to contract C-37108 with Kirk Acoustics increasing the original contract amount by $4,800 for a new total of $25,400 to allow payment for change orders. No additional appropriation required.
Staff Report: Kirk RCA, Kirk Pay App, Kirk CO
Action Taken: Approved
Finance
15. Uncollectible Receivables:
Authorization to write off uncollectible receivables as bad debt.
Staff Report:Uncollectible Receivables RCA
Action Taken: Approved
Information Technology
16. Human Resources Information System Upgrade:
Authorize to execute contracts with the following vendors to provide the Human Resources Information System Upgrade:
a) Iceberg Technology Group for a term up to one year and a not-to-exceed amount of $300,000 with an option to renew up to one additional year.
b) HyperGen, Inc., for a term up to one year and a not-to-exceed amount of $350,000 with an option to renew up to one additional year.
c) GlobalSource IT for a term up to one year and a not-to-exceed amount of $350,000 with an option to renew up to one additional year.
d) Remy Corporation for a term up to one year and a not-to-exceed amount of $400,000 with an option to renew up to one additional year.
Staff Report: HRIS RCA
Action Taken: Approved
17. Telecommunications PBX Equipment and Maintenance:
Authorize to execute a contract with Black Box Network Services for an estimated annual expenditure of $500,000 and an option to extend through 2018, to furnish and deliver equipment, labor, maintenance and incidentals necessary for Telecommunications PBX equipment and maintenance through 2015 for the Information Technology Department. No additional appropriation required.
Staff Report: OP7862 RCA
Action Taken: Approved
Referred from Community Development
18. Gold Medal Park (1000 2nd St S, 1010 2nd St S, 1028 2nd St S):
a)    Authorize a lease amendment with the Park Development Foundation for the City-owned portion of Gold Medal Park;
b)    Approve the use as park space of a portion of Parcel A-2 that the Guthrie Theater Foundation proposes to sell to the Park Development Foundation, and waive the City’s one-time option to reacquire that portion of the property;  
c)    Authorize execution of documents and agreements as are reasonably necessary to implement the lease amendment and waiver.
Staff Report:  Gold Medal Pk RCA; Gold Medal Pk MAP1; Gold Medal Pk MAP2
CD Action Taken:  Approved.
Action Taken: Approved
19. 2013 Emergency Solutions Grant Services Funding Recommendation:
a)    Approve up to $160,000 of Fiscal Year 2013 Emergency Solutions Grant (ESG) funds for the following service initiatives: a) Up to $128,750 for St. Stephens or an affiliated entity; &
b)    Up to $31,250 for Catholic Charities or an affiliated entity; 
c)    Authorize necessary contracts.
Staff Report:  ESG Recmd RCA
CD Action Taken:  Approved.
Action Taken: Approved
20. Midtown Global Market Validated Parking Grant:
a)    Approve up to $150,000 in grant funds to the Neighborhood Development Center (NDC) to pay validated parking receipts for Midtown Global Market customers from April 2013 through year end 2014;
b)    Approve appropriation increase.
Staff Report:  Midtown Global Mkt Prkg RCA
CD Action Taken:  Postponed.
Action Taken: No Action Taken. This item was removed from the W&M agenda.
Referred from Public Safety, Civil Rights & Health
21. 2014 Minnesota Family Investment Program (MFIP) Innovation Funding:
Authorize contract with Hennepin County to receive $178,546 in federal funding for the MFIP Innovation project; Approve budget appropriations.
Staff Report:  MFIP Innovation RCA
PSCH Action Taken:  Approved.
Action Taken: Approved
22. Accept Donation of Leather Recliners: 
Accept donation of 8 leather recliners from Collin and Susan Brinkman to the MFD for use in the fire stations.
Staff Report:  Recliners Donation RCA
PSCH Action Taken:  Approved.
Action Taken: Approved
23. Accept Donation of Mattresses:
Accept donation of 200-250 mattresses from Tempur-Pedic to the MFD for use in the fire stations.
Staff Report:  Matresses Donation RCA
PSCH Action Taken:  Approved.
Action Taken: Approved
24. Community Oriented Policing Services (COPS) Hiring Recovery Program Grant:
      Authorize grant agreement with the U.S. Department of Justice to receive 3-year grant award, $1,250,000, for 10 officers & approve budget appropriation, subject to adoption of the 2014 Mayor's recommended budget as amended.  An estimated local match of $2,250,000 is required over the life of the grant for an additional 1 year to comply with terms of the award, as follows:  2014 - $420,000; 2015 - $435,000; 2016 - $455,000; 2017 - $940,000.
Staff Report:  COPS Grant RCA; SUBSTITUTE COPS Grant RCA
     PSCH Action Taken:  Approved Substitute Report.
     Action Taken: Moved forward without recommendation
 
25. US Department of Health and Human Services Grant:
Authorize application for a 5-year grant from the US Department of Health and Human Services, Health Resources and Services Administration, Maternal Child Health Bureau, Division of Healthy Start and Perinatal Services, $3,750,000, beginning June 1, 2014, to improve perinatal health outcomes and reduce racial and ethnic disparities in perinatal health outcomes by using community-based approaches to service delivery and to facilitate access to comprehensive health and social services for women, infants, and their families.
Staff Report: HRSA Grant RCA
PSCH Action Taken:  Approved.
Action Taken: Approved
Referred from Regulatory, Energy & Environment
26. Neighborhood Air Quality Monitoring Services:
Authorize execution of a two-year contract with Pace Analytical Services, Inc., in an amount not to exceed $143,500, for air quality monitoring services as part of the Health Department's "Air Quality:  A Neighborhood Approach" study.
Staff Report:  Air Quality Monitoring Services RCA 
RE&E Action Taken:  Approved.
Action Taken: Approved
Referred from Transportation & Public Works
27. Fridley Filtration Plant Rehabilitation Project:
Authorize execution of an Engineering Services Agreement with CDM Smith, Inc. in the amount of $965,000 for preliminary design phase services for the rehabilitation of the Fridley Filtration Plant. Funds are available in the Capital budget and no additional appropriation is required.
Staff Report: Fridley Filtration Plant Rehabilitation RCA
T&PW Action Taken:  Approved.
Action Taken: Approved
28. Bids:
a)    OP 7837, Accept low bid of New Look Contracting, Inc., for an estimated expenditure of $166,835, to complete the 7th St N Pedestrian Crosswalk Enhancements Project;
b)    OP 7859, Accept low bid of Rice Lake Construction Group, for an estimated expenditure of $354,400, to complete the Sodium Hydroxide System Modification Project for the Water Treatment and Distribution Division;
c)    OP 7868, Accept low bid of Municipal Builders, Inc., for an estimated expenditure of $1,270,700, for furnishing and installing a Sodium Hydroxide Storage and Feed System for the Water Treatment and Distribution Division;
d)    OP 7871, Accept low bid of Visu-Sewer, Inc., for an estimated expenditure of $460,462.27, for closed circuit inspection of the City’s sanitary sewer system for the Surface Water and Sewer Division; and
e)    OP 7884, Accept low bid of Waste Management of Minnesota, Inc., for an estimated expenditure of $485,000, for the hauling and disposal of excavation spoils for the Surface Water and Sewer Division.
Staff Report: Bid 7837;  Bid 7859Bid 7868Bid 7871Bid 7884
T&PW Action Taken:  Approved.
Action Taken: Approved
Public Hearing
29. Ethics Board Appointments:
Public Hearing to solicit input in consideration of 2014 appointment of JP Hagerty to the Ethics Board for a three-year term to expire January 2, 2017.
Staff Report:Ethics Bd Appt RCA, Hagerty APP, Hagerty Statement
Action Taken: Received and Filed
Discussion
Referred from Community Development
30. Ryan Companies' Downtown East Development Project
      (generally bounded by 5th & Chicago Aves, 3rd & 5th Sts S):
a)    Consider resolution establishing an industrial development district consisting of five blocks in the Downtown East neighborhood. Anticipated development includes two high-rise office buildings, retail space, multifamily residential units, a public park, structured parking and skyways;
b)    Consider approval of term sheet with Ryan Companies US, Inc. (Ryan) and the Minnesota Sports Facilities Authority (MSFA);
c)    Consider authorization for execution of a development agreement with Ryan (or an affiliate) and MSFA and other agreements consistent with the term sheet;
d)    Consider resolution authorizing the issuance of up to $65 million in taxable general obligation bonds'
e)    Consider ordinance related to the issuance of general obligation bonds using the City’s port authority powers.
Staff Report: Downtown East RCA; Downtown East TERM SHEET; Downtown East Establishing Dist RESL; Downtwon East Establishing Dist MAP; Downtown East Bond RESLDowntown East Site Plan; Downtown East Area Blocks Diagram, City Direct Bonding
CD Action Taken:  Approved.
Action Taken: Approved
Receive and File
31. 2013 Charitable Campaign
Final report of the 2013 Charitable Campaign.
Staff Report: 2013 Charitable Campaign RCA
Action Taken: Received and Filed
Not on Printed Agenda

Health Department

32. Parent Education & Support to Prevent Youth Violence:
     Authorize contract with the following agencies for funding to provide parent education and support to prevent youth violence, contingent upon final Council approval with the 2014 budget:  The Link, $70,000 and Pillsbury United Communities, $70,000 (PSCH Action Taken 11/20/2013:  Postponed until after 2014 budget process).
Staff Report:  Parent Education RCA
     PSCH Action Taken:  Forwarded without recommendation.
     Action Taken: Moved forward without recommendation
  

 
Next Committee Meeting: January 14, 2014
Committee actions will be referred to the next Council Meeting: December 13, 2013
Committee Coordinator email: Councilcommitteecoordinators@minneapolismn.gov
 
Attention: If you need this material in an alternative format, please call (612) 673-3737 or email NCR@minneapolismn.gov. Deaf and hard-of-hearing persons may use a relay service to call 311 agents at (612) 673-3000. TTY users may call (612) 673-2157 or (612) 673-2626.
Attention: If you have any questions regarding this material, please call 311 or (612) 673-2046. Hmong – Ceeb toom. Yog koj xav tau kev pab txhais cov xov no rau koy dawb, hu 612.673.2800; Spanish – Atención. Si desea recibir asistencia gratuita para traducir esta información, llama 612.673.2700; Somali – Ogow. Haddii aad dooneyso in lagaa kaalmeeyo tarjamadda macluumaadkani oo lacag la’ aan wac 612.673.3500.
The City of Minneapolis invites and encourages participation by every resident to each program, service and event within our city. Should you require an accommodation in order for you to fully participate, or should you require this document in a different format, please let us know by contacting 311 or (612) 673-3000 at least 5 days prior to the meeting.

 

Last updated Feb 5, 2014