Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota
 
Regular Meeting
Tuesday, August 13, 2013
1:30 p.m. - Room 317, City Hall
 
NOTE: All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.
 
Committee Members Present: Chair Hodges, Council Members Colvin Roy, Glidden, Hofstede, Schiff, and Tuthill
 
Council Committee Coordinator: Diana Armstrong, 612.673.2371

Consent

City Clerk
1.   Elections Equipment Lease Agreement:
Authorize to execute agreement to lease election voting equipment with Hennepin County.
Staff Reports: Elections Equipment RCA; Elections Equipment Lease Agreement; Elections Equipment Lease Addendum
Action Taken: Approved
Communications
2.   Recycle Half Campaign Utility Billing Insert:
Approve utility billing insert for the Recycle Half Campaign on behalf of Hennepin County Environmental Services encouraging people to recycle half of what they throw.
Staff Report: Utility Billing Insert RCA; Recycle Half Insert
Action Taken: Approved
Finance
3.   Traffic Management Center Standby Generator Project
Authorize amendment to contract with Mayer Electric Corporation for the Traffic Management Center Standby Generator Project, increasing $7,975 for a total of $104,305. No additional appropriation required.
Staff Report: Traffic Mgmt Generator RCA
Action Taken: Approved
Human Resources
4.   Dental Claims Provider:
Authorize to execute contract with Delta Dental as the City’s selected provider for a period of five years effective January 1, 2014.
Staff Report: Dental Claims Provider RCA
Action Taken: Approved
Information Technology
5.   Document Scanning Services:
a)    Authorize to execute a contract with Smart Data Solutions for document scanning and professional services;
b)    Establish initial contract for two years, through August 2015, for a not-to-exceed amount of $90,000; and
c)    Authorize to execute a one-year option to extend contract through August 2016 and increase the total contract by $45,000; no additional appropriation required.
Staff Report: Document Scanning Services RCA
Action Taken: Approved
6.   Utility Billing Interactive Voice Response (IVR) System:
a)    Extend contract with DiRAD Technologies Inc. (C-28173) for three years for the Utility Billing Interactive Voice Response (IVR) System; and
b)    Increase the contract by $125,000 for a new not-to-exceed amount of $380,000; no additional appropriation required.
Staff Report: Interactive Voice Response System RCA
Action Taken: Approved
7.   Fall 2013 Technology Conferences Donations:
Approve resolution accepting gifts covering conference and travel expenses for fall 2013 technology conferences.
Staff Report: 2013 Technology Conference Expense Donations RCA: Conference Donation Resolution
Action Taken: Approved
8.   Outsourced Advisory Services:
Authorize to execute a contract with Pillsbury Winthrop Shaw Pittman LLP for outsourcing advisory services to include the following:
a)    Term through March 31, 2016, not to exceed $1,155,000;
b)    Customize indemnification terms;
c)    Customize the conflict of interest terms; and
d)    Customize the insurance language.
Staff Report: Outsourced Advisory Services RCA 
Action Taken: Approved
Referred by Public Safety, Civil Rights & Health Committee
9.   Animal Care & Control Donations:
Approve resolution accepting in-kind donations for dog and cat food and supplies.
Staff Report:  Animal Donations 20130807
Action Taken: Approved
Action Taken: Approved
10. K-9 Veterinary Care:
Authorize to execute contract with University of Minnesota College of Veterinary Medicine, $22,595, for vet care from 7/1/2013-6/30/2014.
Staff Report: K-9 Vet Care RCA
Action Taken: Approved
Action Taken: Approved
11. Mobile Digital Camera:
Authorize lease agreement with Ventura Village Neighborhood Association, $1.00, for use of camera for 20-year period.
Staff Report: Mobile Digital Camera RCA
Action Taken: Approved
Action Taken: Approved
Referred by Transportation & Public Works Committee
12. Nicollet-Central Transit Alternatives Study:
Authorize an amendment to the existing contract with URS Corporation in order to complete the National Environmental Policy Act (NEPA) process. No additional appropriation required.
Staff Report:  Nicollet-Central RFP RCA 
Action Taken: Approved
Action Taken: Approved
13. 2013 Alley Resurfacing Program:
a)    Amend Resolution 2013R-203, designating the 2013 Alley Resurfacing Program, by deleting the resurfacing of the alley between Buchanan St NE and Lincoln St NE from 29th Ave NE to 30th Ave NE and cancelling the special assessments for said alley in the amount of $8,894.08;
b)    Amend Resolution 2013R-257, ordering the work to proceed and adopting the special assessments for the 2013 Alley Resurfacing Program, by reducing the total special assessments for the program from $90,766.55 to $81,872.47;
c)    Rescind Resolution 2013R-258 requesting the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $90,770; and
d)    Passage of a new Resolution requesting the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $81,875 with the bonds to be paid for from special assessments.
Staff Report: Alley Resurfacing Cancellation RCA 
Action Taken: Approved
Action Taken: Approved
14. Hiawatha Ave Pedestrian and Bike Improvements:
Authorize execution of a Cost Sharing Agreement with Hennepin County to provide for payment by the City of its share of the costs for pedestrian and bike improvements at six intersections on Hiawatha Ave.
Staff Report: Hiawatha Ave RCA
Action Taken: Approved
Action Taken: Approved
15. Consulting Pool RFP:
Authorize the issuance of an RFP to solicit proposals from engineering consulting firms for the 2014 - 2017 Engineering Consulting Pool, and authorize the proper City officers to evaluate the proposals and make recommendations to the City Council.
Staff Report: Consulting Pool RFP
Action Taken: Approved
Action Taken: Approved
16. Bid:
OP 7836, Accept low bid of Thomas and Sons Construction Inc., for an estimated expenditure of $478,605.78, to complete the Cedar and Washington Construction Project.
Staff Report: Bid 7836   
Action Taken: Approved
Action Taken: Approved
17. Northside Greenway:
a)    Authorize execution of a contract with Blue Cross Blue Shield to accept up to $405,000 over three years for the Minneapolis Northside Greenway Planning and Community Engagement Project, at $135,000 per year with the second and third years contingent upon funding and performance; and
b)    Increase the appropriation and revenue for the project by $67,500.
Staff Report: Northside Greenway RCANorthside Greenway Powerpoint
Action Taken: Approved
Action Taken: Approved
18. Car Sharing Pilot Program:
a)    Authorize execution of a two-year agreement with Car2Go N.A., LLC for a city-wide car sharing pilot program, pending passage of any ordinance amendments required to carry out the terms of the contract; and
b)    Accept the City Engineer’s recommendation to allow certain parking in established critical parking areas as outlined in the contract, and authorize the same as a special term under M.C.O. 478.710.
Staff Report: Car Sharing Pilot RCA 
Action Taken: Sent forward without recommendation.
Action Taken: Sent forward without recommendation.
 
Notice: A portion of this meeting may be closed to the public
pursuant to Minnesota Statutes Section 13D.03 or 13D.05
 
The next regular Committee Meeting: Tuesday, August 27, 2013
Committee Actions Referred to the Next Council Meeting: August 16, 2013
 
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Last updated Aug. 13, 2013