Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting
Tuesday, June 25, 2013
1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Hodges (Chair), Colvin Roy, Schiff, Glidden, Hofstede, and Tuthill - 6 (quorum 4)

Council Committee Coordinator:  Anissa Hollingshead (612) 673-2296 

Consent

Communications

 1.  Utility Bill Insert:
      Approve insert for August 2013 on behalf of Finance & Property Services regarding local use tax obligations on purchases made outside the city.

      Staff Report: August UB Insert-RCA; August UB Insert-ATT    
      Action Taken:  Approved 

 2.  Billboard Display Time Donation:
      Accept donated digital billboard space from Clear Channel Outdoor for the purpose of communicating Snow Emergency information and to promote One Minneapolis One Read.

      Staff Report: Clear Channel Donation-RCA
      Action Taken:  Approved 

Convention Center

 3.  Bids:
      a)  OP 7800, Accept low bids for estimated expenditures as indicated below, for the Minneapolis Target Center Concessions:
            1) Construction Results Corporation in the amount of $379,386;
            2) CD Tile and Stone, Inc. in the amount of $145,500;
            3) Kirk Acoustics in the amount of $20,600;
            4) Sunrise Painting and Wallcovering, Inc. in the amount of $29,900;
            5) Northland Mechanical Contractors, Inc. in the amount of $239,374; and
            6) Elliot Contracting Corporation in the amount $117,564.62.
      b)  OP 7810, Accept low bid of Parsons Electric, LLC, for an estimated expenditure of $642,516, to furnish and install an operable floor at the Minneapolis Target Center.

      Staff Report: OP 7800-RCA; OP 7810-RCA; OP 7810-ATT
      Action Taken:  Approved 

Human Resources

 4.  Eide Bailly Contract:
      Authorize contract to provide COBRA and State continuation and billing services.

      Staff Report: Eide Bailly-RCA
      Action Taken:  Approved 

Information Technology

 5.  Telecommunication Services Request for Proposals:
      Authorize issuance of an RFP for telecommunication (voice and data) services.

      Staff Report:  Telecommunication RFP-RCA
      Action Taken:  Approved 

 6.  Environmental Systems Research Institute Contract:
      Authorize a) execution of contract for professional services with a one year term in an amount not to exceed $575,000, using Environmental Systems Research Institute's contract agreement form; b) customize the liability terms and conditions; and c) customize contract language regarding Esri personnel performing services.

      Staff Report: ESRI Contract-RCA
      Action Taken:  Approved 

Referred by Executive Committee

 7.  Collective Bargaining Agreement:
      Authorize execution of collective bargaining agreement between the City of Minneapolis and International Union of the Operating Engineers Local No. 70, AFL-CIO - Stationary Engineers Unit.

      Staff Report: Operating Engineers-RCA
      Executive Committee Action Taken: Approved
      Action Taken:  Approved 

Referred by Community Development Committee

 8.  LifeSource (2225 W River Rd N, 2313 W River Rd N & 70 22nd Ave N):
      Consider resolution giving preliminary & final approval to the issuance of up to $13,000,000 in Tax-exempt Limited Tax Supported Development Revenue Bonds, Common Bond Fund Series 2013, to be issued through the Common Bond Fund and designating the bonds as bonds entitled to the security provided by Ordinance No. 87-OR-084, Chapter 424, Tax Reserve and Pledge Ordinance.

      Staff Report:  LifeSource RCA
      CD Committee Action Taken: Approved
      Action Taken:  Approved 

 9.  Green Homes North Funding Awards and Land Sales:
      a) Approve award of up to $1,059,455 for development gap funding for the construction of 15 green homes on City-owned vacant lots in North Minneapolis, as submitted by four non-profit developers (Artspace Projects, Inc., Greater Metropolitan Housing Corporation, PPL Homes, LLC and PRG, Inc.) and one private developer (Peyser LLC) in response to the City’s Request for Proposals;
      b) Authorize related agreements with the selected qualified developers, including additional Green Homes North program requirements identified by the Design Review Committee;
      c) Approve the sale of the following properties to the developers & for the prices shown, subject to conditions:  1) land sale closing must occur on or before 90 days from City Council approval; 2) payment of holding costs of $300.00 per month (or portion thereof) if the land sale closing does not occur on or before the closing deadline. The sale conditions may be waived or amended with approval of the CPED Director:

         2500 Plymouth Ave N for $2,407 to Artspace Projects, Inc. 
         2506 Plymouth Ave N for $2,223 to Artspace Projects, Inc.
         2510 Plymouth Ave N for $2,223 to Artspace Projects, Inc.
         2426 Plymouth Ave N for $2,581 to Artspace Projects, Inc. 

         3963 Colfax Ave N for $3,541 to Greater Metropolitan Housing Corporation
         3830 Colfax Ave N for $3,875 to Greater Metropolitan Housing Corporation
         3319 Fremont Ave N for $2,860 to Greater Metropolitan Housing Corporation
         1317 Sheridan Ave N for $2,848 to Greater Metropolitan Housing Corporation

         3018 4th St N for $4,540 to PPL Homes LLC 
         3020 4th St N for $3,440 to PPL Homes LLC
         329 31st Ave N for $2,220 to PPL Homes LLC

         2025 3rd Ave N for $1,900 to PRG, Inc.
         2611 James Ave N for $2,721 to PRG, Inc.

         4150 Upton Ave N for $3,800 to Peyser LLC
         3858 Sheridan Ave N for $6,042 to Peyser LLC

      d) Accept $80,000 grant from the Family Housing Fund for the Green Homes North Program and authorize agreement for the grant;
      e) Approve budget appropriations.

     Staff Report:  Green Homes N RCA; Green Homes N ATTACH; Green Homes N PWRPT
      CD Committee Action Taken: Approved 
      Action Taken:  Approved 

10. South East Minneapolis Industrial (SEMI) Area Redevelopment Project (Boeser Site, 2901 4th St SE):
      Approve resolution to preserve the ability of the City to create a redevelopment tax increment financing district.

     Staff Report: SEMI RCA; SEMI ATTACH
      CD Committee Action Taken:  Approved
      Action Taken:  Approved 

Referred by Public Safety, Civil Rights & Health Committee

11. Animal Care & Control Donations:
      Approve resolution accepting in-kind donations for dog & cat food & supplies.

      Staff Report:  Animal Donations 20130619
      PSCH Committee Action Taken: Approved
      Action Taken:  Approved  

12. Department of Corrections:
      Authorize Interchange Agreement for Police Dept to assign a police officer to work with the Department of Corrections.

      Staff Report:  Dept of Corrections RCA
      PSCH Committee Action Taken: Approved
      Action Taken:  Approved 

13. Jada Toys, Inc:
      Authorize contract agreement with Jada Toys granting permission to produce & market die-cast replicas of Minneapolis Police Dept patrol vehicles, for a period of two years.

      Staff Report:  Jada Toys RCA
      PSCH Committee Action Taken: Approved
      Action Taken:  Approved 

14. Segways Donation:
      Authorize acceptance of two Segway donations from the Minneapolis SafeZONE Collaboration to the Police Department.

     Staff Report:  Segway Donation RCA
      PSCH Committee Action Taken: Approved
      Action Taken:  Approved 

Referred by Regulatory, Energy & Environment Committee

15. Energy System Pathways Study:
       a)  Direct the City Coordinator to enter into an agreement with the Center for Energy and Environment for the Energy System Pathways Study, at a cost not to exceed $250,000; and
       b)  Waive any conflict of interest between the City and McGrann Shea and consent and authorize McGrann Shea to perform legal research and services as a subcontractor with the Center for Energy and Environment in this matter.

      Staff Report:  Energy System Pathways Study RCA 
      REE Committee Action Taken:  Approved
      Action Taken:  Approved 

Referred by Transportation & Public Works Committee

16. 31st St E Street Reconstruction and Street Lighting Project:
      a)  Order the work to proceed and adopt special assessments in the amounts of $138,260.55 for the street reconstruction project and $49,000 for the street lighting improvements;
      b)  Request the Board of Estimate and Taxation to issue and sell assessment bonds in the total amount of $187,265; and
      c)  Order the City Engineer to abandon and remove areaways located in the public right-of-way in conflict with the project.

      Staff Report:  31st St E Reconstruction RCA 
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved 

17. 46th St W Street Reconstruction Project:
      a)  Order the work to proceed and adopt special assessments in the amount of $160,459.19 for the project;
      b)  Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $160,460; and
      c)  Order the City Engineer to abandon and remove the areaways located in the public right-of-way in conflict with the project. 

      Staff Report:  46th St W Reconstruction RCA     
      T&PW Committee Action Taken: Approved 
      Action Taken:  Approved 

18. Hilltop Water Meter Ownership:
      Authorize an amendment to the contract with the City of Hilltop for the purpose of changing the ownership of the existing water meter used to provide water to the City of Hilltop.

      Staff Report:  Hilltop Water Meter Ownership RCA
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved 

19. Cooperative Construction Agreement with MnDOT:
      Authorize the execution of a Cooperative Construction Agreement with the Minnesota Department of Transportation (MnDOT) to provide for payment to the City for the State’s portion of the expenses of signal system revisions on University Ave NE, from Central Ave NE to 27th Ave NE.

      Staff Report:  Cooperative Construction Agreement RCA 
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved 

20. Bluff Street Trail Project:
      a)  Authorize negotiation and execution of a License Agreement with the Minneapolis Park and Recreation Board (MPRB) to operate and maintain a portion of the Bluff Street Trail on MPRB property; and
      b)  Authorize negotiation and execution of a Maintenance Agreement with the Minnesota Department of Transportation (MnDOT) to operate and maintain a portion of the Bluff Street Trail within MnDOT right-of-way.

        Staff Report:  Bluff Street Trail Project RCABluff Street Trail MAP    
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved 

21. 10th Ave SE Mississippi River Bridge:
       Authorize negotiation and execution of a bridge design engineering contract with SRF Consulting Group, Inc.

       Staff Report:  10th Ave Bridge RCA10th Ave Bridge MAP   
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved 

22. 8th St SE Street Design:
      Authorize the execution of a Cooperative Agreement with the University of Minnesota for the design of 8th St SE, from 15th Ave SE east to the dead-end, pending satisfactory review by the City Attorney's Office.

      Staff Report:  8th St SE RCA8th St SE MAP   
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved 

23. Sabo Bridge Funding Agreement:
      Authorize the negotiation and execution of a cooperative funding agreement with Hennepin County for the remaining work associated with the assessment and repair of the Martin Olav Sabo Bridge.

       Staff Report:  Sabo Bridge Agreement RCA 
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved 

24. Central Corridor LRT:
      a)  Authorize the execution of Subordinate Funding Agreement 22 (SFA 22) with the Metropolitan Council for work associated with the water main at the intersection of Ontario St SE and Washington Ave SE; and
      b)  Authorize execution of the endorsement of the Federal Fiscal Year 2013 Federal Transit Administration (FTA) Certifications and Assurances with the Metropolitan Council for the Central Corridor LRT Project.

       Staff Report:  Central Corridor LRT RCA  
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved 

25. Bids:
      a)  OP 7802, Accept low bid of IPR Northeast, LLC, for an estimated expenditure of $424,933, for the cleaning and CIPP lining of 16" cast iron drain;
      b)  OP 7784, Accept low bid of Municipal Builders, Inc., for an estimated expenditure of $2,983,300, for the Fridley Filter Plant Split Project for the Water Distribution and Treatment Division;
      c)  OP 7786, Accept low responsive bid of Kafka Granite, LLC, for an estimated annual expenditure of $171,000, to furnish and deliver red aggregate to the Paving Division as needed through March 31, 2014; and
      d)  OP 7714, Accept low bid of Electrical Installation and Maintenance, in the amount of $213,500, for the Avenue of the Arts bridge poles and fixtures.

      Staff Report:  Bid 7802Bid 7784Bid 7786Bid 7814  
      T&PW Committee Action Taken: Approved   
      Action Taken:  Approved 

26. Nicollet Mall Redesign and Reconstruction:  
      a)  Approve the four finalists recommended by the Implementation Committee for the Design Competition Phase of the redesign and reconstruction of Nicollet Mall and approve the issuance of the Design Competition Brief and RFP; and
      b)  Authorize the execution of stipend agreements with the four firms for $30,000 each.  No additional appropriation required.

      Staff Report:  Nicollet Mall RCANicollet Mall PowerPoint 
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved 

Discussion Items

Communications

27. Minneapolis Television Network Board Appointments:
      Concur in the appointment by Council President Johnson and Mayor Rybak of Anita Davis to a term running through January 15, 2016, and consider the appointment of either Dave Anton (Ward 12) or Kasey Kollross (Ward 7) to fill the balance of a term for a Council appointed seat also running through January 15, 2016.  

       Staff Report:  MTN Appts-RCA; Davis-APP; Anton-APP; Kollross-APP 
      Action Taken:  Approved appointment of Anita Davis, and moved the Council appointed seat forward without recommendation

Postponed Item

Referred by Executive Committee

28. New Appointed Positions:
       a) Approve the following proposed appointed positions:
           1) Regulatory Services - Manager Problem Properties, allocated to grade 11 - 530 points;
           2) Regulatory Services - Manager Animal Care and Control, allocated to grade 11 - 533 points;
           3) Regulatory Services - Manager Minneapolis Housing Inspections, allocated to grade 13 - 610 points;
           4) Regulatory Services - Manager Parking Management and Traffic Control, allocated to grade 11 - 538 points.

        Staff Report: Manager Problem Properties-RCA; Classification RPT; Salary ORD
        Staff Report: Manager Animal Care & Control-RCA; Classification RPT; Salary ORD 
        Staff Report: Manager Minneapolis Housing Inspections-RCA; Classification RPT; Salary ORD 
        Staff Report: Manager Parking Management & Traffic Control-RCA; Classification RPT; Salary ORD 
        Executive Committee Action Taken: Approved
        W&M/Budget Action Taken 6/11/2013:  Postponed a) 1-4 One Cycle
       Action Taken 6/25/2013: Postponed

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular Committee Meeting:  July 16, 2013

Committee Actions Referred to the Next Council Meeting:  June 28, 2013

Web Site: http://www.minneapolismn.gov/council/committees  

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Last updated Jun 25, 2013