Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting
Tuesday, May 21, 2013
1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Hodges (Chair), Colvin Roy, Schiff, Glidden, Hofstede, and Tuthill (quorum 4)

Council Committee Coordinator:  Anissa Hollingshead (612) 673-2296 

Consent

City Clerk

 1.  Policy Update:
      Approve updates to the City of Minneapolis Policy for Printing, Copying and Copier Purchasing to include the incorporation of Shredding and Recycling Services in the policy.

      Staff Report: Shredding Policy Update-RCA; Updated Policy
     
Action Taken:  Approved

Finance and Property Services

 2.  Bid:
      OP No. 7761: Approve low responsive bid of Preferred Electric, Inc., in the amount of $177,200 for an emergency generator at the Emergency Operation Training Facility.

       Staff Report: Bid OP No 7761-RCA; Bid OP No 7761-ATT 
      Action Taken:  Approved

Information Technology

 3.  Software License Agreement:
      Authorize a license agreement with Washington County for use of the City of Minneapolis Health Benefits Calculator software, using terms and conditions established by the City Attorney's Office.

      Staff Report: Health Benefits Calculator Agreement-RCA
      Action Taken:  Approved

 4.  Contract Amendment:
      Authorize amendment to contract C00-15921(A) with N. Harris to include professional services to complete the Govern database conversion from Oracle to SQL Server, and increase contract amount by $38,115.

      Staff Report: N Harris Contract-RCA
      Action Taken:  Approved

Referred by Executive Committee

 5.  Collective Bargaining Agreement:
      Authorize execution of collective bargaining agreement between the City of Minneapolis and the Machinists Unit represented by the International Association of Machinists and Aerospace Workers, District Lodge No. 77, AFL-CIO.

      Staff Report: Machinists Unit-RCA
     
Executive Committee Action Taken: Approved  
      Action Taken:  Approved

Referred by Community Development Committee

 6.  2001 Washington St NE:
      Accept low responsive bid of Lutz Construction, $149,900, to complete renovation of property.

     Staff Report: 2001 Washington St NE Bid RCA; 2001 Washington St NE Bid ATTACH
      CD Committee Action Taken: Approved
      Action Taken:  Approved

Referred by Public Safety, Civil Rights & Health Committee

 7.  Animal Care & Control Donations:
      Approve resolution accepting in-kind donations for dog & cat food & supplies.

      Staff Report:  Animal Donations 20130514
      PSCH Committee Action Taken: Approved
      Action Taken:  Approved

 8.  Data Search Services:
      Authorize amendment to agreement with West Publishing Corporation-West Government Services by continuing with existing contract and increasing amount to $50,000 per year through 2013, with option for two-year extension at same rate, for a total contract amount of $250,000.

      Staff Report:  Data Search RCA
      PSCH Committee Action Taken: Approved
      Action Taken:  Approved

Referred by Regulatory, Energy & Environment Committee

 9.  Fire Station Automation System Installation: 
      Authorize increase to contract with Direct Digital Controls in the amount of $6,380, for a revised contract total of $235,380, to allow for additional work not included in the original scope of the contract.

      Staff Report:  Fire Station Automation RCA  
      REE Committee Action Taken:  Approved 
      Action Taken:  Approved

Referred by Transportation & Public Works Committee

10. Lyndale Ave S and 58th St W Street Resurfacing Project:
      a)  Order the work to proceed and adopt special assessments in the amount of $239,284.58 for the project; and
      b)  Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $239,290. 

      Staff Report:  Lyndale Ave S & 58th St W Resurfacing RCAMap 
      TPW Committee Action Taken: Approved, as amended to extend the term of the special assessment payment period from five (5) years to seven (7) years for the following properties:  5900 Lyndale Ave S; 5936 Lyndale Ave S; and 6010 Lyndale Ave S
      Action Taken:  Approved T&PW Action

11. 14th Ave SE Sanitary Sewer Project:
      a)  Order the work to proceed and adopt special assessments in the amount of $91,843.69 for the project and approve City funding of $37,156 from an existing appropriation in the Capital Improvement Fund; and
      b)  Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $91,850. 

      Staff Report:  14th Ave SE Sanitary Sewer Project RCAMap 
      TPW Committee Action Taken: Approved
      Action Taken:  Approved

12. 28th Ave S Phase 2 Street Resurfacing Project:
      a)  Order the work to proceed and adopt special assessments in the amount of $291,144.01 for the project; and
      b)  Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $291,150. 

      Staff Report:  28th Ave S Resurfacing RCAMap 
      TPW Committee Action Taken: Approved
      Action Taken:  Approved

13. Dorman N Area, 25th St E, and 31st Ave S Street Resurfacing Project:
      a)  Order the work to proceed and adopt special assessments in the amount of $1,099,266.86 for the project; and
      b)  Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $1,099,270. 

      Staff Report:  Dorman N Area Resurfacing RCAMap
      TPW Committee Action Taken: Approved as amended to extend the term of the special assessment payment period from five (5) years to seven (7) years for the property located at 2629 30th Ave S
      Action Taken:  Approved T&PW Action

14. Traffic Signal Safety Projects:
      a)  Increase the appropriation for the Traffic Signal Safety Projects as follows:
            • $150,800 to be reimbursed by Municipal State Aid Funds;
            • $98,400 to be reimbursed by County State Aid Funds; and
      b)  Authorize execution of an agreement with Hennepin County for traffic signal modifications.

      Staff Report:  Traffic Signal Safety Projects RCA     
      TPW Committee Action Taken: Approved
      Action Taken:  Approved

15. Hiawatha Facility Design Services:
      a)  Authorize the reinstatement and extension of the contract with RSP Architects; and
      b)  Authorize execution of Amendment No 4 to the contract with RSP Architects increasing the amount of the contract by $127,000, for a revised contract total of $1,402,000, to allow for additional design services not included in the original scope of the project.  No additional appropriation required.

      Staff Report:  Hiawatha Facility RCA  
      TPW Committee Action Taken: Approved
      Action Taken:  Approved

16. Hopkins System Improvements Project:  
      Authorize execution of Subordinate Funding Agreement #2 with the Metropolitan Council for City Forces work associated with the Hopkins System Improvements Project.  No additional appropriation required.

      Staff Report:  Hopkins System Improvements Project RCAHopkins System Improvements Attach  
      TPW Committee Action Taken: Approved
      Action Taken:  Approved

17. Southwest Minneapolis Interceptor Rehabilitation Projects:  
      a)  Authorize execution of a Master Funding Agreement with the Metropolitan Council the Southwest Minneapolis Interceptor Rehabilitation Projects; and
      b)  Authorize execution of a Subordinate Funding Agreements with the Metropolitan Council for City Forces work associated with the projects.  No additional appropriation required.

      Staff Report:  SW Interceptor Rehab Project RCASW Interceptor Rehab Project Map  
      TPW Committee Action Taken: Approved 
      Action Taken:  Approved

18. Street Lighting Policy:
      a)  Approve three framework elements to revise the Street Lighting Policy;
      b)  Revise the Street Lighting Policy document consistent with the three framework elements and direct staff to return to Committee with the modified document for City Council adoption;
      c)  Apply the revised Street Lighting framework elements for three recent pedestrian street reconstruction projects:  Nicollet Ave S (Lake to 40th); Riverside Ave Phases 1 & 2 (Franklin to Cedar); and Lyndale Ave S (Minnehaha Creek to 56th).  Direct staff to return to Committee with the proper capital appropriations using the revised Street Lighting Policy funding; and
      d)  Apply the revised Street Lighting framework elements and proceed with street lighting along two Pedestrian corridor street reconstruction projects for Penn Ave S (50th St to TH 62) and 46th St S (Lyndale to Dupont Aves).  Direct staff to return to Committee with the proper capital appropriations using the revised Street Lighting Policy funding.

      Staff Report:  Street Lighting Policy RCA;    Street Lighting Policy RCA-REVISED
      TPW Committee Action Taken: Approved revised recommendations.   Public Works staff directed to draft a policy and program for street lighting projects on Pedestrian Corridors in order to address Pedestrian Corridors other than those planned for street reconstruction.  Public Works staff further directed, as part of its Capital Improvement Program, to identify funding for Pedestrian Corridor street lighting projects.
      Action Taken:  Approved T&PW Action

19. Nicollet-Central Transit Alternatives Study Grant Application:
      Authorize submission of an application for a TIGER V grant to implement a starter streetcar line in the Nicollet-Central corridor.

      Staff Report:  Nicollet-Central Transit Alternatives Study Grant RCA   
      TPW Committee Action Taken: Approved
      Action Taken:  Approved

Discussion Items

Referred by Regulatory, Energy & Environment Committee

20. City Cost of Services Analysis and Fee Study Update:
      Receive and file report on service and fee costing methodology and preliminary findings for City Fee Study.

      Staff Report:  Cost of Services Analysis RCACost of Services Analysis and Fee StudyCost of Services PowerPoint  
      REE Committee Action Taken:  Received and filed
      Action Taken:  Received and filed

Information Technology

21. Microsoft Office 365 Software and Services:
      Consider authorizing the following actions relating to Microsoft licensing solutions to transition from Unified Communications as a Service (UCaaS) to Office 365:
      a) Amending the contract with Unisys Corporation to remove UCaaS services, add Office 365 services, and increase the contract by $1,925,844.12;
      b) Executing enrollment documents with Microsoft to provide Office 365 services and other Microsoft licensing deemed necessary using the State of Minnesota's Enterprise Agreement for a three year term through June 30, 2016; and
      c) Executing a separate agreement with Microsoft for Cloud Vantage Essentials services for under $50,000 to aid in Office 365 migration efforts, using Mircosoft's contract documents.

      Staff Report: Office 365-RCA 
      Action Taken:  Approved

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular Committee Meeting:  June 11, 2013

Committee Actions Referred to the Next Council Meeting:  May 24, 2013

Web Site: http://www.minneapolismn.gov/council/committees  

Attention: If you need this material in an alternative format please call Ahmed Muhumud at (612) 673-2162 or email Ahmed.Muhumud@minneapolismn.gov. Deaf and hard-of-hearing persons may use a relay service to call 311 agents at (612) 673-3000. TTY users may call (612) 673-2157 or (612) 673-2626.
If you have any questions regarding this material please call 311 or (612) 673-2046.
Hmong - Ceeb toom. Yog koj xav tau kev pab txhais cov xov no rau koj dawb, hu (612) 673-2800;
Spanish - Atención. Si desea recibir asistencia gratuita para traducir esta información, llama (612) 673-2700;
Somali - Ogow. Haddii aad dooneyso in lagaa kaalmeeyo tarjamadda macluumaadkani oo lacag la’ aan wac (612) 673-3500. 
The City of Minneapolis invites and encourages participation by every resident to each program, service and event within our city.  Should you require an accommodation in order for you to fully participate, or should you require this document in a different format, please let us know by contacting 311 or 612-673-3000 at least 5 days prior to the meeting.

Last updated May. 21, 2013