Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting
Tuesday, April 9, 2013
1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Hodges (Chair), Schiff, Glidden, Hofstede, and Tuthill (quorum 4)

Committee Member Absent:  Council Member Colvin Roy

Council Committee Coordinator:  Anissa Hollingshead (612) 673-2296 

Consent

City Attorney

 1.   Legal Settlement:
      Authorize settlement of Mohammed Shahidullah v. City of Minneapolis by providing non-monetary relief as defined in the staff report.

      Staff Report: Shahidullah v City of Minneapolis-RCA 
      Action Taken:  Approved

 2.  Minneapolis Downtown Improvement District Grant:
      Authorize acceptance of a grant in the amount of $175,000 and execution of an amendment to include these funds and extend the term of the agreement for continuation of the downtown chronic offender prosecution program and Focus 18/24.

      Staff Report:  DID Grant-RCA     
      Action Taken:  Approved

Finance

 3.  2013 1st Quarter Gift Acceptance:
      Accept by resolution gifts to the City of Minneapolis valued under $15,000.

      Staff Report: 1st Qtr Gift Acceptance-RCA 
      Action Taken:  Approved

 4.  2014 Initial Budget Schedule:
      Receive and file the preliminary budget development 2013 calendar for the 2014 budget process.

      Staff Report: 2014 Budget Schedule-RCA
      Action Taken:  Received and filed

 5.  Metrodome Sign Lease:
      Authorize amendment to and extension of the current lease with the Metropolitan Sports Facilities Commission for an additional 3 years from the current expiration date of August 31, 2011, through August 31, 2014.

      Staff Report: MSFC Metrodome Sign Lease-RCA
      Action Taken:  Approved

Information Technology

 6.  Wireless Minneapolis Community Benefits Account:
      Approve applications for free accounts for a) CrossRoads Panorama Youth Program at Sabathani Community Center and b) Friends of Peavey Park.

      Staff Report: Wireless Community Benefits Account-RCA
      Action Taken:  Approved

Referred by Executive Committee

 7.  New Appointed Position:
      Approve the proposed appointed position of Director of Environmental Health.

      Staff Report: Director of Environmental Health-RCA; Classification-RPT 
      Executive Committee Action Taken: Approved
      Requested W&M/Budget Action/Action Taken:  Referred back to Executive Committee for further updating

 8.  Collective Bargaining Agreements:
      Authorize execution of collective bargaining agreements between the City of Minneapolis and:
      a) MECC Supervisors bargaining unit, Teamsters Local 320; and
      b) International Association of Fire Fighters Local 82. 

      Staff Report: MECC Supervisors-RCA; Fire Fighters-RCA 
     
Executive Committee Action Taken: Approved
      Action Taken:  Approved

Referred by Community Development Committee

 9.  2013 Consolidated Plan:
      a)  Approve Plan, which is the City’s application to U.S. Department of Housing and Urban Development for 2013 Community Development Block Grant (CDBG), Home Investment Partnerships (HOME), Emergency Solutions Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) funding;
      b)  Direct staff to submit the Plan, which updates the Five-year Strategy 2010-14, to the HUD on April 17, 2013;
      c)  Receive & file public comments received through the public comment period & and direct staff to record comments in the 2013 Consolidated Plan.

      Staff Report:  2013 Con Plan RCA; Link to 2013 Con Plan; 2013 Con Plan Pub Hrg Request RCA
      CD Committee Action Taken:  Approved
      Action Taken:  Approved

10.  2013 Metropolitan Council Livable Communities Demonstration Account and Livable Communities Demonstration Account Transit Oriented Development Grants:
      Approve resolution authorizing submission and priority ranking of grant applications.

      Staff Report:  LCDA RCA; LCDA Pre-Application GUIDE; TOD Application GUIDE; LCDA Ranking TOOL
      CD Committee Action Taken:  Approved, with amendment to ranking of LCDA applications as follows:  1) Commons at Penn; 2) Hawthorne Eco Village; 3) MoZaic Phase II (LCDA TOD applications concur with staff recommendations)
      Action Taken:  Approved

Referred by Public Safety, Civil Rights & Health Committee 

11. Conducted Energy Device/Taser Bid:
      Accept single bid of Uniforms Unlimited, $130,000, for conducted energy device/tasers for the Minneapolis Police Department.

      Staff Report:  Taser Bid RCA; Taser Bid ATTACH
      PSCH Committee Action Taken: Approved 
      Action Taken:  Approved

12. 2012 Homeland Security Grant Program:
      Authorize grant agreement, $27,951, with MN Homeland Security & Emergency Management for the Bomb Disposal Unit.

      Staff Report:  Homeland Security Grant RCA
      PSCH Committee Action Taken: Approved
      Action Taken:  Approved

13. Animal Care & Control Donations:
      Approve resolution accepting in-kind donations for dog & cat food & supplies.

      Staff Report:  Animal Donations 20130403
      PSCH Committee Action Taken: Approved
      Action Taken:  Approved

14. Marla Becker Scholarship Award:
      Accept $1,250 from Youth ALIVE! for Marla Becker Scholarship for training on youth violence prevention; Approve appropriation increase.

      Staff Report: Marla Becker Award RCA
      PSCH Committee Action Taken: Approved
      Action Taken:  Approved

15.  Women's Foundation of Minnesota:
       Accept grant, $47,500, for expansion of work in investigation of sex-trafficking crimes; Approve appropriation increase.

       Staff Report: Women's Foundation Grant RCA
      PSCH Committee Action Taken: Approved
      Action Taken:  Approved

Referred by Public Safety, Civil Rights & Health and
 Transportation & Public Works Committees

16.  North Minneapolis Greenway Project Grant Application:
       Authorize application for 3-year grant from Blue Cross Blue Shield of MN, not to exceed $450,000, to develop more detailed plans for the North Minneapolis Greenway Project.

       Staff Report:  N Mpls Greenway Appl RCA;  N Mpls Greenway PowerPoint Potential Greenway Rtes;  Preferred Greenway Map
        PSC&H Action Taken: Approved
       T&PW Action Taken:  Approved
      Action Taken:  Approved

Referred by Regulatory, Energy & Environment Committee

17. Energy System Pathways Study:
      a)  Direct City Coordinator staff to complete by August 2013 a draft energy vision that establishes goals for future performance of the energy system serving Minneapolis;
      b)  Direct City Coordinator staff to complete by January 2014 a study of the potential options to meet Minneapolis' energy vision; and
      c)  Allocate funds for work through January 2014.

      Staff Report: Energy System Pathways Study RCA-rev
       RE&E Action Taken:  Approved
      Action Taken:  Approved

Referred by Transportation & Public Works Committee

18. Cooper Area, 42nd Ave S, and 46th Ave S Street Resurfacing Project:
       a)  Order the work to proceed and adopt special assessments in the amount of $1,617,488.51 for the project; and
       b)  Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $1,617,500. 

       Staff Report:  Cooper Area Resurfacing RCACooper Area Map     
       TP&W Action Taken:  Approved, as amended to extend the term of the payment for the special assessments from five (5) to seven (7) years for the properties located at 3106 47th Ave S and 3100 River Parkway W  
      Action Taken:  Approved TP&W action

19. Amendment to Lease for State-Owned Property:
      Authorize execution of Amendment 6 to MnDOT lease for the use of state-owned property under the I-94 Bridge in the vicinity of 2nd Ave N and Lyndale Ave to continue said lease through April 30, 2015, with rental rates remaining at $1,725 per month for the term of the lease.   

    Staff Report:  State-Owned Property Lease Amendment RCA  
    T&PW Action Taken:  Approved
      Action Taken:  Approved

20. Parking Ramp Rain Leader Disconnect Project: 
      Approve Change Order Package No 1 to amend contract with US Mechanical for rain leader disconnect at four parking ramps to allow for seven (7) additional work items and one (1) work item deleted from the original scope of the contract for a total change order amount of ($160).

      Staff Report:  Parking Ramp Rain Leader Disconnect RCA  
     T&PW Action Taken:  Approved
      Action Taken:  Approved

21. 2013 Parkway Paving and Parkway Lighting Improvement Agreement:  
      a)  Authorize execution of an agreement with the Minneapolis Park and Recreation Board (MPRB) regarding 2013 Parkway Paving and Lighting Improvement projects; and
      b)  Increase the appropriation in the Sidewalk Section of the Transportation Maintenance and Repair Division by $100,000 to be funded with MPRB funds; and
      c)  Increase the appropriation in the Parkway Paving/Seal Coating Project by $60,000 to be funded with MPRB funds for Victory Memorial Parkway seal coating.  

      Staff Report:  Parkway Paving & Lighting RCAPkwy Paving & Sealcoating MapPkwy Street Lighting Map   
      T&PW Action TakenApproved
      Action Taken:  Approved

22. 14th Ave SE Sanitary Sewer Project:
       a)  Designate the location and improvements proposed to be made in the project;
       b)  Receive the cost estimate of $129,000, direct the City Engineer to prepare proposed special assessments against the benefited properties, and set a public hearing to be held on May 14, 2013;
       c)  Accept the petitions and appeal waivers from the assessed property owners; and
       d)  Approve an increase in the appropriation for the Public Works Capital Improvement Fund by $129,000 and an increase in the revenue source by $92,884.  

       Staff Report: 14th Ave SE Sanitary Sewer Project RCA14th Ave SE Map14th Ave Petitions  
       T&PW Action TakenApproved
      Action Taken:  Approved

23. Bids:
       a)  OP 7725, Accept single bid of Don Harstad Company, Inc (d/b/a Harstad Controls), in the amount of $479,598, for Parking Control and Security Automation at the Federal Courthouse Ramp;
       b)  OP 7750, Accept low bid of Minger Construction, Inc, for an estimated expenditure of $3,160,000, for the Sanitary Lift Station Rehabilitation Project; 
       c)  OP 7752, Accept low bid of Meyer Contracting, Inc, in the amount of $1,258,333, for the Winter Street Paving Project; 
       d)  OP 7757, Accept single bid of Cemstone Products Company, for an estimated expenditure of $58,537, for Ready Mix Concrete as needed through March 31, 2014; and
       e)  OP 7758, Accept low bid of A & M Construction, Inc, for an estimated expenditure of $554,998, for the Fridley Softening Plant Exterior Stabilization Project, Phase 2. 

      Staff Report:  Bid 7725Bid 7750Bid 7752;  Bid 7757;  Bid 7758        
       T&PW Action TakenApproved 
      Action Taken:  Approved

Public Hearing

Time Certain 1:45 p.m.
R
eferred by the Executive Committee 2/27/2013

24. Reappointment of Ellen McVeigh as Civil Service Commissioner:
      Hold a public hearing to consider the reappointment of Ellen McVeigh as a Civil Service Commissioner.

      Staff Report: Ellen McVeigh Reappointment-RCA
      Action Taken:  Approved

Discussion Items

Ethical Practices Board

25. 2012 Annual Report:
      Receive and file the report of the Minneapolis Ethical Practices Board.

      Staff Report: MEPB Annual Report-RCA; Report
      Action Taken:  Received and filed

Referred by the City Council 3/29/2013

26.  Application Security Review:
       Consideration of the following management action plans and associated funding costs for implementing the recommendations included in the report to the Audit Committee:  Application Security Policy; Segregation of Duties Framework and Monitoring; Additions and Separated Employee Process; and Compass and HRIS Super Users.

      Staff Report: Application Security Review PowerPoint; Application Security Review 
      Action Taken:  Received and filed, with a staff direction to submit the report to the Finance Deparmtment, the City Coordinator, and the Mayor.

Finance

27. 2012 4th Quarter Report:
      Receive and file report.

      Staff Report: 4th Qtr Financial Rpt-RCA; Report 
      Action Taken:  Received and filed

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular Committee Meeting:  April 23, 2013

Committee Actions Referred to the Next Council Meeting:  April 12, 2013

Web Site: http://www.minneapolismn.gov/council/committees  

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Last updated Apr 10, 2013