Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting
Tuesday, March 5, 2013
1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Hodges (Chair), Colvin Roy, Glidden, Hofstede, and Tuthill (quorum 4)
Committee Member Absent:  Council Member Schiff

Council Committee Coordinator:  Anissa Hollingshead (612) 673-2296 

Consent

City Attorney

 1.   Legal Settlement:
      Authorize settlement of Steven F. Meldahl v. City of Minneapolis ($1,750).

      Staff Report: Meldahl v City of Minneapolis-RCA
      Action Taken:  Approved

 2.  VAWA Stop Grant:
      Authorize a grant agreement and acceptance of $123,726 from the Minnesota Department of Public Safety Office of Justice Programs providing funding for a) an initiative to develop an "on-call" domestic violence response team; and b) continue a pilot program pairing officers and advocates to perform "knock and talks", and approve appropriation. 

     Staff Report: VAWA Stop Grant-RCA
      Action Taken:  Approved

City Clerk

 3.  Statements of Economic Interest:
      Approve the list of City positions subject to the SEI filing requirements.

      Staff Report: SEI Filing List-RCA; List of Positions; List of 2013 Changes
      Action Taken:  Approved

Department of Communications

 4.  April Utility Billing Insert:
      Approve April 2013 insert on behalf of the Community Planning & Economic Development Department and Minnesota Homeownership Center providing information about foreclosure prevention help.

     Staff Report: April UB Insert-RCAForeclosure Insert
      Action Taken:  Approved

Department of Community Planning & Economic Development (CPED)

 5.  Environmental Remediation Grant Awards:
     a) Accept/approve grant award received by the MN Department of Employment and Economic Development (DEED) Contamination Cleanup and Investigation Grant Program, Metropolitan Council Livable Communities Tax Base Revitalization Account (TBRA) Grant Program and the Hennepin County Environmental Response Fund (ERF), for the following projects:
     DEED (recipient is City of Mpls): 4250 Upton f/k/a Linden Hills, $174,111; The Natural LLC, f/k/a Hobbs BBQ, $151,367; Mill & Main, Phase II, $752,350; Station at Washington, $103,500; Surly Brewing, a/k/a Malcolm Midway Site, $1,000,000; WaHu Student Housing, a/k/a Arby's Site, $460,895; Washburn Center for Children, $130,416;
     TBRA (recipient is City of Mpls): 4250 Upton f/k/a Linden Hills, $75,400; City Place Lofts, $184,600; GAV Development, $44,300; Harris Machinery Site (former), $21,000; Mill & Main, Phase II, $65,200; Surly Brewing, a/k/a Malcolm Midway Site, $545,300; WaHu Student Housing, a/k/a Arby's Site, $324,800;
     ERF (recipient is City of Mpls for all except Sheridan Memorial Park, which recipient is Mpls Park & Recreation Board): 4250 Upton f/k/a Linden Hills, $75,220; City Place Lofts, $75,000; GAV Development, $33,000; Mill & Main, Phase II, $65,205; Surly Brewing, a/k/a Malcolm Midway Site, $450,000; WaHu Student Housing, a/k/a Arby's Site, $82,314; Washburn Center for Children, $150,260;
     b) Approve budget appropriations;
     c) Authorize grant, subrecipient and/or disbursement & related agreements

     Staff Report:  Environmental Awards RCA
      Action Taken:  Approved

 6.  Hi Lake Triangle Apartments (2230 E Lake St):
      Approve resolution which amends & supplements Resolution 2012R-572 for the issuance, sale, and delivery of Series 2013 Multifamily Housing Entitlement Revenue Bonds.

      Staff Report:  Hi Lake Tri Apts RCA; Hi Lake Tri Apts PDW 
      Action Taken:  Approved

 7.  Certified Local Government Grant:
      Authorize acceptance of federal CLG grant administered by the State Historic Preservation Office to revise the City's survey of historic resources, and approve appropriation.

      Staff Report:  CLG Grant-RCA; Award Letter; 10 Year Survey Boundaries
      Action Taken:  Approved

Department of Finance & Property Services

 8.  Bids:
      a) OP 7743, Accept low bid of BD Construction, LLC, for an estimated expenditure of $57,800, for the MPD 4th Precinct Sanitary Sewer Repair; and
      b)  OP 7746, Accept low responsive bid of Terra General Contractors for an estimated expenditure of $262,262, for the Phase III Pioneers and Soldiers Memorial Cemetery Project.

      Staff Report: OP 7743-RCA; OP 7746-RCA; Civil Rights Ltr re 7746
      Action Taken:  Approved

 9.  CLIC Appointments:
      Approve appointments to the Capital Long-Range Improvement Committee for terms running January 1, 2013 - December 31, 2014 as follows: by the Council of Kevin Kelly (Ward 1); Theresa Upton (Ward 3); Silvia Magana (Ward 4); William Gullickson, Jr. (Ward 7); Hetal Delal (Ward 8); and Dan Hammer (Ward 11); by the Mayor of Sarah Clarke (Ward 10) and Brittany Lewis (Ward 4); and the Council re-appointment of Brad Pass (Ward 9).

      Staff Report: CLIC Appts-RCA
      Action Taken:  Approved

Referred by Executive Committee

10.  Police Commander Appointed Classification:
      Approve amendment to the recently established appointed classification of Police Commander, to add the following language to the background information regarding the position: "The title of Police Commander is a sworn title within the Police Department. Persons eligible for appointment are employees holding the rank of sergeant, eligible to test for lieutenant, or higher." 

       Staff Report: Police Commander Amendment-RCA
       Executive Committee Action Taken: Approved
      Action Taken:  Approved

Referred by Public Safety, Civil Rights & Health Committee

11.  Hennepin County Criminal Justice Coordinating Committee (CJCC):
       Authorize amendment to agreement with CJCC to extend term of agreement to 1/31/2016, with total compensation not to exceed $75,000.

      Staff Report:  CJCC Contr Amend RCA
      PSCH Committee Action Taken: Approved 
      Action Taken:  Approved

12.  Animal Care & Control Donations:
      Approve resolution accepting in-kind donations of dog & cat food & supplies.

      Staff Report:  Animal Donations 20130227
      PSCH Committee Action Taken: Approved 
      Action Taken:  Approved

13.  Jail Fees:
      Authorize amendment to contract with Hennepin County Sheriff for fees charged for Police detainees booked at the jail; authorize necessary documents.

      Staff Report:  Jail Fees Contract Amend RCA
      PSCH Committee Action Taken: Approved
      Action Taken:  Approved

14.  Robert Woods Johnson Foundation Award:
      Accept grant award in the amount of $27,000 for the Roadmaps to Health Award; Approve appropriation increase.

     Staff Report:  Robert Woods Johnson Award RCA
      PSCH Committee Action Taken: Approved 
      Action Taken:  Approved

Referred by Transportation & Public Works Committee

15.  31st St W, 35th St E, and 38th St W Street Resurfacing Projects:
       a)  Order the work to proceed and adopt special assessments in the following amounts  for the project:
             • $189,295.15 for the 31st St W Project;
             • $80,305.74 for the 35th St E Project;
             • $108,656.30 for the 38th St W Project; and
        b)  Request the Board of Estimate and Taxation to issue and sell assessment bonds in the total amount of $378,270 for the project.

       Staff Report:  31st St W, 35th St E, & 38th St W Resurfacing RCA31st St W Map35th St E Map38th St W Map   
      T&PW Committee Action Taken: Approved, as amended to extend the assessment repayment period from five to seven years for the property located at 3754 Pleasant Ave S.
      Action Taken:  Approved T&PW Action

16.  Cleaning and Lining of Cast Iron Water Mains:
      Authorize an amendment to the contract with Heitkamp, Inc. to extend the contract for an additional two years, through December 31st, 2014 and increase the contract by $434,543, for a revised contract total of $1,708,252.90, for the cleaning and lining of cast iron water mains.  No additional appropriation required.

      Staff Report:  Cast Iron Water Mains Contract RCA
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved

17.  The Interchange Project:  
      Authorize negotiation and execution of a Cooperative Funding Agreement with Hennepin County to pay the County an amount not to exceed $500,000 for infrastructure improvements needed for The Interchange Project.  Funding was appropriated for the project in the Street Paving Fund and no additional appropriation is required.

      Staff Report:  Interchange Project RCA  
      T&PW Committee Action Taken: Approved 
      Action Taken:  Approved

18.  Northtown Rail Yard Bridge:
      Authorize Public Works to develop and issue a Request for Proposals (RFP) for engineering services and construction support for the replacement of the bridge over the Burlington Northern Santa Fe Northtown Rail Yard, pending Permanent Review Committee approval.   

      Staff Report:  Northtown Rail Yard Bridge RCA 
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved

19.  Intex Corporation - Contract Amendment:  
      Authorize an increase to the contract with Intex Corporation from $72,000 to $280,000 for crushing rubble concrete and rubble asphalt.
      Staff Report:  Intex Corporation RCA 
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved

20.  Bids:
      a)  OP 7754, Accept low bid of Cemstone Products Company, for an estimated annual expenditure of $1,139,700, to furnish and deliver Ready Mix Concrete as needed through March 31, 2014; and
      b)  OP 7760, Accept low bid of Graymont (WI) LLC, for an estimated annual expenditure of $2,500,000, to furnish and deliver quick lime to the Water Treatment and Distribution Division.

      Staff Report:   OP 7754 RCA;  OP 7760 RCA     
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved

Set Public Hearing

Referred by the Executive Committee 2/27/2013

21. Reappointment of Ellen McVeigh as Civil Service Commissioner:
      Set a public hearing for Tuesday, April 9, 2013, at 1:45 p.m. to consider the reappointment of Ellen McVeigh as a Civil Service Commissioner.

      Staff Report: Ellen McVeigh Reappointment-RCA
      Action Taken:  Set Public Hearing

Public Hearing

Time Certain: 1:45 p.m.

22. City Clerk Re-election:
      Hold public hearing to consider the re-election of Casey Joe Carl as City Clerk for a two-year term.

      Staff Report: Carl Re-election-RCA
      Action Taken:  Approved

Discussion Items

Department of Finance and Property Services

23. 2014-2018 Capital Budget Process Information:
      a) Receive and file the 2013 CLIC Schedule and 2013 CLIC Capital Guidelines with capital budget submissions due on April 1, 2013; and
      b) Approve tax supported resource direction to CLIC, city departments, and independent boards and commissions.

      Staff Report: Capital Budget Process Info-RCA; 2013 CLIC Schedule; 2013 Capital Guidelines
      Action Taken:  Approved

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular Committee Meeting:  March 26, 2013

Committee Actions Referred to the Next Council Meeting:  March 7, 2013

Web Site: http://www.minneapolismn.gov/council/committees  

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Last updated Mar. 29, 2013