Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting
Tuesday, February 19, 2013
1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Hodges (Chair), Colvin Roy, Glidden, and Tuthill (quorum 4)
Committee Members Absent: Council Members Schiff and Hofstede

Council Committee Coordinator:  Anissa Hollingshead (612) 673-2296 

Consent

City Attorney

 1.  Legal Settlement:
      Authorize settlement of Xccent, Inc., v. City of Minneapolis ($28,000).

     Staff Report: Xccent v. City of Minneapolis-RCA
     Action Taken: Approved

 2.  Probation Officer Services Agreement:
      Authorize one-year agreement with Hennepin County Community Corrections for a full-time probation officer to provide active supervision of chronic offenders, to be funded with $25,000 contributions from both the Minneapolis City Attorney's Office and the Hennepin County Attorney's Office..

      Staff Report: HCCC Probation Officer Agreement-RCA   
     Action Taken: Approved    

City Clerk

 3.  Responsible Authority and Data Practice Compliance Official:
      Approve resolution designating Casey Joe Carl as the City's Responsible Authority and Data Practices Compliance Official, effective November 16, 2012.

      Staff Report: Designation and Resolution-RCA
     Action Taken: Approved

City Coordinator

 4.  Institute on the Environment Grant Acceptance:
      Authorize acceptance of $2,500 grant to be provided by the University of Minnesota Institute on the Environment to pay for the cost of conducting a Climate Impacts Workshop, and Approve appropriation.

      Staff Report:  U of M Institute on the Environment-RCA
     Action Taken: Approved

 5.  Garrison Institute Gift Acceptance:
      Accept by resolution gift of a scholarship for registration costs to the Climate, Cities and Behavior Symposium and travel reimbursement for one employee.

      Staff Report: Garrison Institute Gift-RCA
     Action Taken: Approved

 6.  Metropolitan Council Gift Acceptance:
      Accept by resolution payment of travel costs for City Coordinator Paul Aasen to lead a team at the Sustainable Communities Leadership Academy to be held in Arlington, Virginia, on March 13-15, 2013.

      Staff Report:  Met Council Gift Acceptance-RCA
     Action Taken: Approved

Convention Center

 7.  Shaw Lundquist Contract Closeout:
      Approve amendment to Contract C-35766 for the Convention Center restroom renovation project, to increase the contract amount by $406,415 to allow close-out and final payment.

      Staff Report:  Shaw Lundquist Contract-RCA
     Action Taken: Approved

 8.  Creative City Challenge Contract:
      Authorize $50,000 contract with the selected project group in the Creative City Challenge competition focused on temporary art, architecture and urban design on the Plaza in front of the Convention Center.

       Staff Report:  Creative City Grant-RCA; Agreement
     Action Taken: Approved

 9.  Emergency Medical Services Contract:
      Authorize negotiation and execution of a contract with LifeTech Services, LLS to provide Emergency Medical Services to Convention Center events and guests over a two year period, with three one-year renewal periods, and annual expenditures of $40,000, for a five year total of $200,000.

      Staff Report: EMS Contract-RCA
     Action Taken: Approved

Referred by Community Development Committee

10. 2012 Metropolitan Council Livable Communities Demonstration Account (LCDA) Transportation Oriented Development (TOD) Grants and Tax Base Revitalization Account (TBRA) Contamination Cleanup TOD Grants (Round 2):
     a) Accept & appropriate LCDA grants of $993,229 for Currie Park Lofts, $505,000 for Corcoran Triangle, and $1,000,000 for Mill City Quarter;
     b) Accept & appropriate TBRA TOD grants of $1,000,000 for Mill City Quarter and $548,500 for Junction Flats;
     c) Approve appropriations;
     d) Authorize execution of grant, sub-recipient, loan, subordination & other agreements to implement said grants with the Metropolitan Council, Fine Associates, Wellington, Lupe Development Partners, and Trammell Crow (or affiliated entities).

     Staff Report: LCDA TBRA Grants RCA
      CD Committee Action Taken: Approved
     Action Taken: Approved

11. Target Center Health Club Lease:
     Authorize First Amendment to Health Club Lease between the City, as landlord, & LTF Real Estate Company, Inc, as tenant.

      Staff Report:  REVISED Tgt Ctr Lease RCA
      CD Committee Action Taken: Approved
     Action Taken: Approved

Referred by Public Safety, Civil Rights & Health Committee

12. Legacy 911 Network:
      Accept non-matching grant, $10,000, from the State of Minnesota for reimbursement of expenditures incurred in the purchase and installation of necessary equipment and/or network requirements for conversion from the Legacy 911 Network to the NG911 Network to meet PSAP readiness specifications as identified; Passage of Resolution increasing appropriation

      Staff Report:  Legacy 911 Grant RCA
      PSCH Committee Action Taken: Approved
     Action Taken: Approved

13. Hazardous Materials Transportation Specialist Training:
      Authorize contract, not to exceed $100,000, with the Emergency Services Training Institute at Texas A & M Engineering Extension Service for the provision of Hazardous Materials Transportation Specialist training.

      Staff Report:  Hazardous Materials Training RCA
      PSCH Committee Action Taken: Approved  
     Action Taken: Approved

14. Animal Care & Control Donations:
      Approve resolution accepting in-kind donations of dog & cat food & supplies.

      Staff Report:  Animal Donations 20130213
      PSCH Committee Action Taken: Approved 
     Action Taken: Approved

15. Vegetable Seed Donations:
      Approve resolution accepting seed donations from Plantation Products LLC.

     Staff Report:  Seed Donations RCA
      PSCH Committee Action Taken: Approved
     Action Taken: Approved

Referred by Transportation & Public Works Committee

16. Building Restoration Corporation - Contract Amendment:
      Authorize execution of Amendment No 1 to the contract with Building Restoration Corporation Company, increasing the contract by $13,297, for a revised contract total of $232,209, to allow for additional work at Pump Station #5 and the Fridley Filter Plant not included in the original scope of the project.  No additional appropriation required.

      Staff Report:  Contract Amendment RCA  
      T&PW Committee Action Taken: Approved
     Action Taken: Approved

17. Auction Services Contract:
      Authorize execution of contracts with Wayne Pike Auction Co, LLC, Hiller auction Service, Inc., and Ritchie Bros Auctioneers, Inc for the sale of City-owned vehicles and equipment at public auction for an initial period of five (5) years at up to $50,000 per year for each contract.  No additional appropriation required.

      Staff Report:  Auction Services Contract RCA 
      T&PW Committee Action Taken: Approved 
     Action Taken: Approved

18. Met Council Infiltration-Inflow Grant Agreement: 
      a)  Authorize the execution of a General Obligation Bond Grant Agreement - Construction Grant with the Metropolitan Council for Cured-in-Place Pipe (CIPP) lining and repairs to sewers, including a bond-financed property certification; and
      b)  Increase the appropriation and revenue for the project by $562,969, to be reimbursed by the Met Council Grant. 

      Staff Report:  I&I Grant Agreement RCA 
      T&PW Committee Action Taken: Approved
     Action Taken: Approved

19.  Bid:
      OP 7742, Accept low bid of Meyer Contracting, Inc, for an estimated expenditure of $951,633.35, for the Penn Ave S Phase 1 Street Reconstruction Project.

      Staff Report:  Bid 7742;  Bid Sheet;  Attachment   
      T&PW Committee Action Taken: Approved
     Action Taken: Approved

20. 15th and 16th Ave Bridges over Midtown Greenway:
       a)  OP 7728, Accept low bid of L.S. Black Contractors, Inc, in the amount of $1,827,349.69, for the rehabilitation of the 15th and 16th Ave S Bridges over the Midtown Greenway;
       b)  Authorize execution of a contract for the services; and
       c)  Authorize amending the 2013-2017 Five Year Capital Program by increasing the appropriation for the 15th & 16th Ave Bridges over the Midtown Greenway by $42,500, to be reimbursed by federal funds, bringing the total federal budget to $1,162,500.

       Staff Report:  15th & 16th Ave Bridges RCA;  Bid Sheet;  Map 
      T&PW Committee Action Taken: Approved
     Action Taken: Approved

21. Project Closeouts:
      a)  Close the capital projects/programs as shown on Schedule A and reallocate the resources as shown resulting in $2,982,964.30 of net debt bonds and $4,863,852.94 of other revenue being available for other capital needs, and adjust the capital appropriations as shown on the schedule;
      b)  Distribute the above resources to capital projects as shown on Schedule B, reallocating bonds in the amount of $1,991,571.25 toward project deficits, $458,143.79 for expanded project scope, and the remaining $533,249.26 to be paid toward current debt service;
      c)  Close all capital projects/programs shown on Schedule C and allocate fund balance to capital projects/programs as shown; and
      d)  For those projects shown on Schedule B the City expresses its intent to reimburse from bond proceeds costs from this date forward up to 125% of the revised project appropriation per the City’s adopted financial policy in this regard.

      Staff Report:  Project Closeouts RCA;  Schedules A B & C; REVISED RCA   
      T&PW Committee Action Taken: Approved revised recommendation
     Action Taken: Approved

Set Public Hearing

22. City Clerk Re-election:
      Set public hearing for Tuesday, March 5, 2013, at 1:30 p.m. to consider the re-election of Casey Joe Carl as City Clerk for a two-year term.
     Action Taken: Public hearing set

Discussion Item

Information Technology (IT)

23.  Intelligent Operations Platform (IOP) Contract Terms:
      Authorize establishing the following terms and conditions with IBM as part of the three-year contract for IOP software and implementation services:
      a) Customize the liability terms and conditions; and
      b) Customize contract language regarding support and maintenance personnel.

      Staff Report: IOP Contract Terms-RCA 
     Action Taken: Approved

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular Committee Meeting:  March 5, 2013

Committee Actions Referred to the Next Council Meeting:  February 22, 2013

Web Site: http://www.minneapolismn.gov/council/committees  

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Last updated Feb. 21, 2013