Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting
Tuesday, February 5, 2013
1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Hodges (Chair), Colvin Roy, Glidden, Hofstede, and Tuthill (quorum 4)

Committee Member Absent:  Council Member Schiff

Council Committee Coordinator:  Anissa Hollingshead (612) 673-2296 

Consent

City Clerk and Procurement

 1.  Bid:
      Bid No. HLS07192012; Accept low bid of Canon Business Solutions, Inc., for an estimated expenditure of $99,000, to furnish and deliver rental of a duplicating machine for 36 months.

       Staff Report: Canon Bid-RCA
      
Action Taken:  Approved

Department of Communications

 2.  Utility Billing Insert - March 2013:
      Approve insert on behalf of Public Works and Metro Blooms providing information about rain garden workshops.

      Staff Report: March UB Insert-RCA, Insert
       Action Taken:  Approved

Department of Finance and Property Services

 3.  2013 Capital Budget Resolution Technical Changes:
      Receive and file technical adjustments required for the 2013 Capital Budget Resolution.

      Staff Report: 2013 Capital Budget Resolution Technical Adjs-RCA
       Action Taken:  Approved

 4.  Bid for Traffic Management Center Standby Generator Project:
      OP #7733, accept low bid of Mayer Electric Corporation to furnish and install a standby generator at the Traffic Management Center ($96,330).

      Staff Report:  Standby Generator Bid-RCA; Standby Generator Bid Sheet
       Action Taken:  Approved

Department of Information Technology

 5.  B2Gnow Contract:
      Authorize new agreement with BSGnow/AskReply, Inc. for the remainder of a three-year term, through October 31, 2014, for services related to the Prevailing Wage/Workforce module for use as part of the Civil Rights contract compliance data management system, with a not-to-exceed amount of $50,000.

       Staff Report: B2Gnow Contract-RCA
       Action Taken:  Approved

Department of Neighborhood and Community Relations

 6.  St. Stephen's Contract Amendment:
      Authorize Amendment #6 to Contract C-24688 with St. Stephen's Human Services, Inc., to extend the contract period to December 31, 2013, and increase the total contract amount by $380,013 for services to be provided in 2013.

       Staff Report:  St. Stephen's Contract Amendment-RCA 
       Action Taken:  Approved

Minneapolis Convention Center

 7.  Convention Center Business Center:
      Extend contract with FedEx Office and Print Services, Inc through September 30, 2013 to continue operating the Business Center for an additional eight-month period to ensure a satisfactory timeframe to complete the Request for Proposals (RFP) process.

      Staff Report:  Convention Center Business Center RCA
       Action Taken:  Approved

Referred by Executive Committee

 8.  New Appointed Positions - :
      a) Approve the following proposed appointed positions:
          1) CPED - Director Long Range Planning, allocated to grade 15, 683 points; 
          2) CPED - Director Development Services, allocated to grade 16, 745 points; and 
          3) Assistant Director Civil Rights - Employment Equity, allocated to grade 10, 483 points.
      b) Passage of Salary Ordinances approving annual salaries for these positions, effective February 10, 2013.

     Staff Report: Director Long Range Planning-RCA; Classification RPT; Salary ORD
                          Director Development Services-RCA; Classification RPT; Salary ORD
                         Asst Director-Employment Equity-RCA; Classification RPT; Salary ORD 
      Executive Committee Action Taken:  Approved
       Action Taken:  Approved

 9.  Collective Bargaining Agreements:
      Authorize execution of collective bargaining agreements between the City of Minneapolis and
      a) Public Works Engineers Association; and
      b) Police Officers Federation of Minneapolis.

      Staff Report: Public Works Engineers Association-RCA; Police Officers Federation-RCA 
     
Executive Committee Action Taken:  Approved
       Action Taken:  Approved

Referred by Community Development Committee

10. Calhoun Place Housing Improvement Area:
      a) Consider approval of ordinance amending Title 16 of the Minneapolis Code of Ordinances relating to Planning & Development, establishing a new Chapter 421.10 relating to Calhoun Place Housing Improvement Area in order to facilitate certain improvements to property known as the “Calhoun Place Condominiums;”
      b) Consider approval of resolution authorizing issuance of taxable general obligation housing improvement area bonds in compliance with Minnesota Statutes contingent upon the ordinance and fee resolution becoming effective;
      c) Consider approval of resolution imposing Housing Improvement Area fees for the Calhoun Place Housing Improvement Area project;
      d) Authorize a permanent financing agreement with the Calhoun Place construction lender, currently Western Bank;
      e) Authorize staff to negotiate and execute a financing agreement & any related agreements with the Calhoun Place Condominium Homeowners Association based upon the financing terms and conditions.

      Staff Report:  Calhoun Pl RCA; Calhoun Pl Hsg Imprvmt Area ORDN Rev 20130116; Calhoun Pl Bond RESL; Calhoun Pl HIF RESL; Calhoun Pl EX A; Calhoun Pl EX B2; Calhoun Pl EX B3; Calhoun Pl EX E; Calhoun Pl EX F
      CD Committee Action Taken: Approved
       Action Taken:  Approved

11. 2013 Preliminary Planning Fund (PPF) Allocations:
      Approve allocations.

     Staff Report:  PPF RCA
      CD Committee Action Taken: Approved
       Action Taken:  Approved

12. African Development Center (ADC):
     Authorize allocation of $40,000 to the ADC to service the outstanding portfolio of City Partnership loans & authorize contract documents.

     Staff Report:  ADC RCA
      CD Committee Action Taken: Approved
       Action Taken:  Approved

13. Issuance of Tax-exempt Revenue Bonds in 2013:
      Authorize staff to take certain actions throughout 2013 in order to utilize tax-exempt revenue bond financing for various City industrial/manufacturing projects.

     Staff Report:  Revenue Bond Issuance RCA
      CD Committee Action Taken: Approved 
       Action Taken:  Approved

Referred by Public Safety, Civil Rights & Health Committee

14. Fire Fighter Turnout Clothing:
     Accept low responsive bid of Innotex, Inc., $160,000, for fire fighter turnout clothing.

      Staff Report:  Fire Fighter Turnout Clothing RCA; Fire Fighter Turnout Clothing ATTACH
      PSCH Committee Action Taken: Approved 
       Action Taken:  Approved

15. Coverdell Forensic Science Improvement Program:
      Accept grant funds from Minnesota Department of Public Safety-Office of Justice Programs, $16,726, for program & authorize contract; Approve appropriation increase.

      Staff Report:  Coverdell Program RCA
      PSCH Committee Action Taken:  Approved
       Action Taken:  Approved

16. Animal Care & Control Donations:
     Approve resolution accepting in-kind donations of dog & cat food & supplies.

     Staff Report:  Animal Donations RCA 
      PSCH Committee Action Taken: Approved 
       Action Taken:  Approved

17. Home Visiting Services:
     Authorize contract with MN Department of Health to accept $2,074,667 for home visiting services for women & young children; Passage of Resolution appropriating funds.

      Staff Report:  Home Visiting Svcs RCA
      PSCH Committee Action Taken: Approved 
       Action Taken:  Approved

Referred by Regulatory, Energy & Environment Committee

18. Fire Station No. 4 - Photovoltaic System Installation:
      Authorize increase to contract with Energy Concepts by $1,060, for a revised contract total of $59,560, to allow for additional roof preparation work.

      Staff Report:  Fire Station No 4 RCA  
      REE Committee Action Taken: Approved
       Action Taken:  Approved

Referred by Transportation & Public Works Committee

19.  Penn Ave S Street Reconstruction and Street Lighting Project:
       a)  Order the work to proceed and adopt special assessments in the amount of $913,568.16 for the Penn Ave S Street Reconstruction Project (MN-62 to 100 feet north of 54th St W);
       b)  Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $913,570 for the Street Reconstruction Project;
       c)  Order the work to proceed and adopt special assessments in the amount of $600,000 for the Penn Ave S Street Lighting Project;
       d)  Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $600,000 for the Street Lighting Project; 
       e)  Order the City Engineer to install parking restrictions on Penn Ave between, MN-62 and 100 feet north of 54th St W, per the Council-approved layout to meet State Aid Rules; and  
       f)  Order the abandonment and removal of areaways located in the public right-of-way in conflict with the Street Reconstruction Project. 

       Staff Report:  Penn Ave S Resurfacing RCA  
      T&PW Committee Action Taken: Approved Street Reconstruction Project (Parts a, b, e, and f) and 
                                                               Denied Street Lighting Project (Parts c and d)
                                                               Staff directed to review the Street Lighting Policy pertaining to pedestrian corridors
                                                               and recommend changes.  The review should include analysis of the funding policy,
                                                               petition process, and non-assessable property.
       Action Taken:  Approved T&PW Action

20.  Winter St NE Street Reconstruction Project:
       a)  Order the work to proceed and adopt special assessments in the amount of $1,775,857.71 for the Winter St NE Street Reconstruction Project; 
       b)  Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $1,775,860 for the project; and
       c)  Order the abandonment and removal of areaways located in the public right-of-way in conflict with the Street Reconstruction Project. 

       Staff Report:  Winter St NE Resurfacing RCAMap  
      T&PW Committee Action Taken: Approved
       Action Taken:  Approved

21.  The Interchange Project:
      Authorize negotiation and execution of a Cooperative Agreement with Hennepin County for public infrastructure improvements related to The Interchange Project to cooperatively participate in the cost of storm drain construction, street lighting, and traffic signal installation as follows:
      a) Storm drain construction in the amount of $98,810 will be paid from the Storm Drains and Tunnel Rehabilitation Fund; and
      b) Street lighting and traffic signal installation in the amount of $351,500 will be reimbursed by Hennepin County.  

      Staff Report:  The Interchange RCA  
      T&PW Committee Action Taken: Approved
       Action Taken:  Approved

22. Bids:
      a)  OP 7726, Accept low bid of Preferred Electric, Inc., for an estimated expenditure of $155,700, for the LED Light Fixture System and Dimmable Wireless System at the Mill Quarter Ramp; and
      b)  OP 7738, Accept low bid of Marge Magnuson Construction Company, Inc., for an estimated expenditure of $51,024, for concrete slab replacement - activated carbon tank for the Water Treatment and Distribution Division. 

      Staff Report:  Bid 7726Bid 7738    
      T&PW Committee Action Taken: Approved
       Action Taken:  Approved

 

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular Committee Meeting:  Tuesday, February 19, 2013

Committee Actions Referred to the Next Council Meeting:  Friday, February 8, 2013

Web Site: http://www.minneapolismn.gov/council/committees  

Attention: If you need this material in an alternative format please call Ahmed Muhumud at (612) 673-2162 or email Ahmed.Muhumud@minneapolismn.gov. Deaf and hard-of-hearing persons may use a relay service to call 311 agents at (612) 673-3000. TTY users may call (612) 673-2157 or (612) 673-2626.
If you have any questions regarding this material please call 311 or (612) 673-2046.
Hmong - Ceeb toom. Yog koj xav tau kev pab txhais cov xov no rau koj dawb, hu (612) 673-2800;
Spanish - Atención. Si desea recibir asistencia gratuita para traducir esta información, llama (612) 673-2700;
Somali - Ogow. Haddii aad dooneyso in lagaa kaalmeeyo tarjamadda macluumaadkani oo lacag la’ aan wac (612) 673-3500. 
The City of Minneapolis invites and encourages participation by every resident to each program, service and event within our city.  Should you require an accommodation in order for you to fully participate, or should you require this document in a different format, please let us know by contacting 311 or 612-673-3000 at least 5 days prior to the meeting.

Last updated Feb 5, 2013