Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting
Tuesday, November 13, 2012
1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Hodges (Chair), Colvin Roy, Schiff, Glidden, and Tuthill (quorum 4)

Committee Member Absent: Council Member Hofstede

Council Committee Coordinator:  Anissa Hollingshead (612) 673-2296 

Consent

City Attorney

1.   Legal Settlements:
      Authorize settlement of the following: 
      a) Kandra Mack v. William James Martin and City of Minneapolis ($22,500);
      b) Robert Skarsten v. City of Minneapolis ($150,000);
      c) Michelle Hopfer v. City of Minneapolis ($17,500); and
      d) Riley B. Housley, III v. City of Minneapolis ($63,0000).

      Staff Report: Kandra Mack v. William James Martin and City of Minneapolis -RCA; Robert Skarsten v. City of Minneapolis -RCA; Michelle Hopfer v. City of Minneapolis-RCA; Riley B. Housley, III v. City of Minneapolis-RCA
      
Action Taken:  Approved

2.   Agreement for eCourtMN Initiative:
      Authorize agreement with State of Minnesota for Minnesota Court Data Services and MPA My Case, required to participate in the pilot initiative.

      Staff Report:  eCourtMN-RCA  
      Action Taken:  Approved

Departments of Convention Center and Procurement

3.   Bid:
      OP 7709, Accept low bid of Alpha Video and Audio, Inc., in the amount of $147,101.22 to furnish, deliver and install a production intercom system for the Target Center.

      Staff Report:  OP 7709-RCA
      Action Taken:  Approved

Department of Finance and Property Services

4.   Minneapolis Convention Center Property Insurance Premium:
      a) Authorize the City's Finance Officer to review options for property insurance for the Convention Center, including the Tallmadge Bldg., and the parking ramp, for coverage beginning 1-1-2013;
      b) Accept the XL Insurance quote of $257,775 plus taxes and surcharges and lock in the binder for 2013 property coverage; and
      c) Accept quote for additional terrorism coverage.

      Staff Report: MCC Property Insurance-RCA
      Action Taken:  Approved

Department of Internal Audit

5.   PricewaterhouseCoopers (PWC) Contract:
      Approve contract with PWC for professional advisory services for the Application Security review, included in the 2012 Audit Plan, in an amount not to exceed $23,000.

      Staff Report:  PWC Contract-RCA, Contract
      Action Taken:  Approved

Department of Health and Family Support

6.  Grant Agreement Amendment:
     Authorize amending Contract #35591 with Hennepin County to add up to $250,000 in federal funding for 2013 Minnesota Family Investment Program Innovation, extend contract termination date to December 31, 2013, and approve appropriation.

     Staff Report:  MFIP Innovation Funding Grant-RCA
      Action Taken:  Approved

Department of Intergovernmental Relations

7.  Downtown Council Donation:
     Accept donation of usage and related support for the annual Minneapolis Legislative Holidazzle party.

     Staff Report:  Legislative Holidazzle Donation-RCA
      Action Taken:  Approved

Department of Public Works

8.   Johnson Foundation Donation:
      Accept gift from the Johnson Foundation for travel, lodging and meal expenses for the Water Laboratory Supervisor to participate in the 2012 Mississippi River Basin Nutrients Workshop in Racine, Wisconsin.

      Staff Report: Travel Donation-RCA
      Action Taken:  Approved

Referred by Committee of the Whole

9.   One Minneapolis Fund:
      a)  Authorize issuance of a Request for Proposals for the One Minneapolis Fund & to execute all necessary contracts;  
      b)  Authorize the Neighborhood and Community Engagement Commission to review proposals for funding from the One Minneapolis Fund & make recommendations on funding awards.

       Staff Report:  One Mpls Fund RCA; One Mpls Fund RFP; One Mpls Fund Appl FORM
       CoW Action Taken:  Approved & Referred to Ways & Means/Budget
      Action Taken:  Approved

10. Audit Services:
      Authorize contract for audit services in an amount not to exceed $125,000 (included in the NCR Budget), as necessary and as guided by the Neighborhood Revitalization Program (NRP) Audit Policy to ensure appropriate use of NRP and Community Participation Program funds.

      Staff Report:  NRP Audit Policy RCA
     
 CoW Action Taken:  Approved & Referred to Ways & Means/Budget 
      Action Taken:  Approved

Referred by Community Development Committee

11. Decertification of Tax Increment Financing (TIF) Districts:
      a) Approve resolutions approving the decertification of the following TIF Districts as of 12/31/2012: Clare Housing TIF District No. 137; Creamette TIF District No. 84; MILES I TIF District No. 46; Nicollet-Franklin TIF District No. 97; SEMI Phase 4 TIF District No. 78; United Van/Bus TIF District No. 71; Urban Village TIF District No. 112; & Village in Phillips Phase 2 TIF District No. 146;
      b) Authorize & direct the City Finance Officer to make any appropriation adjustments needed in order to close-out the individual funds when all obligations have been paid and return any excess TIF revenue to the County for subsequent distribution to the City, County and School District.

      Staff Report:  TIF Decertification RCA
     
CD Action Taken: Approved
      Action Taken:  Approved

12. Calhoun Place Project:
      Direct and authorize staff to either a) continue analysis of the Calhoun Place Project proposal to determine if Housing Improvement Area (HIA) assistance is appropriate & justifiable; or b) discontinue further HIA analysis for the project.  
      If further directed analysis concludes HIA assistance is appropriate, staff requests authorization to negotiate the terms and conditions of a financing agreement with the Calhoun Place Condominium Homeowners Association; prepare the HIA ordinance, HIA resolution, bond resolutions, and other documents as needed.  All such terms and conditions, resolutions, and other documents would be subject to City Council review, discussion and approval or denial.

      Staff Report:  Calhoun Pl RCA; Calhoun Pl EX B
      CD Action Taken: Approved option (a)
      Action Taken:  Approved CD Action

Referred by Public Safety, Civil Rights & Health Committee

13. Contract with MPHA:
      Approve execution of contract agreements with the Minneapolis Public Housing Authority up to the amount of $63,122 to support a sergeant investigator for one year, and approve appropriation. 

      Staff Report: MPHA Contract-RCA 
      PSC&H Action Taken: Approved
      Action Taken:  Approved

14. Joyce Foundation Grant Acceptance:
      Accept $20,000 in grant funding to be used for the 2013 Summit - Gun Crime and Illegal Guns in the Midwest conference, and approve appropriation. 

      Staff Report: Joyce Foundation Grant-RCA
       PSC&H Action Taken: Approved
      Action Taken:  Approved

15. Homeland Security and Emergency Management Grant Acceptance:
      Accept the 2012 Emergency Management Performance Grant Award in the amount of $30,000, and Approve appropriation.  

      Staff Report: EMP Grant-RCA 
      
PSC&H Action Taken: Approved
      Action Taken:  Approved

16. Youth Violence Prevention Grant Acceptance:
      Authorize entering into agreement with the Minnesota Department of Public Safety to accept a $60,000 grant to support the Youth Violence Prevention BUILD program; and Approve appropriation.

      Staff Report:  Youth Violence Prevention Grant-RCA
      PSC&H Action Taken: Approved
      Action Taken:  Approved

17. Contract Amendment:
      Authorize amending the Blue Cross and Blue Shield of Minnesota Consultant Master Agreement, Contract No. 35462, Engagement Schedule 1, to add $7,200 for a new contract total of $79,800, for program services related to Electronic Benefits Transfer (EBT) and Market Bucks programs at Minneapolis farmer's markets, and Approve appropriation.

      Staff Report: BCBS Contract Amendment-RCA
      PSC&H Action Taken: Approved
      Action Taken:  Approved

18. Animal Care and Control Donations:
      Accept by resolution in-kind donations of dog and cat food and supplies from the following individuals and groups: Laurie Balzer, Deb Dietrich, Kerstin Hammarberg, MACC Volunteers, Dena Thorson, Megan Losure, and PETCO Highland Park.

      Staff Report: MACC Donations-RCA  
      PSC&H Action Taken: Approved
      Action Taken:  Approved

Referred by Regulatory, Energy & Environment Committee

19. Inspections Division 2012 Special Assessment Levies:
      a) Approve the maximum levy amounts for the following levies in accordance with preliminary levy listings:
          Levy 1080 – Removal of Offensive Matter (rubbish) $403,244.19
          Levy 1081 – Removal of Offensive Matter (weeds) $330,202.43
          Levy 1084 – Removal of Offensive Matter (hazardous trees) $69,789.97
          Levy 1085 – Removal of Offensive Matter (brush and plant growth) $96,832.24
          Levy 1086 – Inoperable Vehicle Tow Administrative Fees $6,300.00
          Levy 1089 – Unpaid Administrative Citations - Housing $378,815.00
          Levy 1090 – Unpaid Administrative Citations – Lead $20,160.00
          Levy 1092 – Emergency Demolition of the property $109,583.29
          Levy 1095 – Chapter 249 Building Demolition $633,579.07
          Levy 1096 – Vacant/Boarded Housing Registrations $2,836,372.00
          Levy 1097 – Re-inspection Fee Housing $77,800.00
          Levy 1098 – Securing of Buildings - Police Board Up $71,439.00
          Levy 1099 – Securing Abandoned Buildings $58,256.00
          Levy 1120 – Sewer Overflow $138,105,00
          Levy 1121 – Unpaid Administrative Citations – Const. Code Services, Un-permit Work $22,880.00
          Levy 1124 – Unpaid Administrative Citations – Environmental $2,420.00
          Levy 1125 – Unpaid Administrative Citations – Const. Code Services $68,420.00
          Levy 1126 – Unpaid Administrative Citations – Fire Inspection Services $3,740.00 
          Levy 1160 – Nuisance Abatement $17,469.90 
          Levy 1162 – Unpaid Administrative Citations – Nuisance Housing $670,505.00 
          Levy 1165 – Unpaid Administrative Citations – Zoning $101,520.00
          Levy 1176 – Re-inspection Fee – Zoning $16,600.00 
      b) Authorize Regulatory Services to continue receiving pre-payments until November 30, 2012 as allowed by law, at which point the final levy list will be sent to the Director of the Hennepin County Property Taxation Department.
      c) Direct the Director of the Hennepin County Taxation Department to place assessments against certain properties to defray the cost of work performed under authorization of Regulatory Services to correct nuisance or hazardous conditions on these properties.

      Staff Report:  Inspection Levies RCA; Inspection Levies Master List; Inspection Levies by Type
      RE&E Action Taken: Approved
      Action Taken:  Approved

20. Bid for Hazardous Tree Removal and Disposal:
      Op #7705, accept low bid of Wilson Custom Tree to accomplish hazardous tree removal and disposal services for the Department of Regulatory Services ($100,000 annually).

      Staff Report:  Hazardous Tree RCA  
      RE&E Action Taken: Approved
      Action Taken:  Approved

Referred by Transportation & Public Works Committee

21. OMNI-Midwest, Inc. Contract:
      a) Authorize the proper City officers to find OMNI-Midwest, Inc. in default of their contract with the City for anticipatory breach and failing to fulfill the contract for concrete slab replacement at the Fridley Softening Plant; and
      b) Find, pursuant to Chapter 8, Section 24, of the Minneapolis City Charter that OMNI-Midwest, Inc., Gerald Roy, and any officers of OMNI- Midwest, Inc. shall not have any bid considered by the City and no contract shall be awarded by the City, unless the current default by OMNI-Midwest, Inc. is remedied or cured to the satisfaction of the City.     

      Staff Report:  OMNI-Midwest Contract RCA   
      T&PW Action Taken: Approved
      Action Taken:  Approved

22.  Fridley Water Campus Paving Project - Contract Amendment: 
       Authorize increase to contract with Bituminous Roadways, Inc. by $9,900, for a revised contract total of $190,900, to allow for additional work not included in the original scope of the project.  No additional appropriation required.

      Staff Report:  Fridley Water Campus Paving RCA 
      T&PW Action Taken: Approved
      Action Taken:  Approved

23.  Ready Mix Concrete - Contract Amendment:
       Authorize increase to contract with Cemstone Products Company by $150,000, for a revised contract total of $1,010,715, for ready mix concrete due to the amount of work requested by internal and external agencies in 2012.   No additional appropriation required.

      Staff Report:  Cemstone Products Co RCA 
      T&PW Action Taken: Approved
      Action Taken:  Approved

24. Trailway Crack Filling and Seal Coating- Contract Amendment:
       Authorize increase in contract with Upper Midwest Athletic Construction (a division of Blacktop Repair Services, Inc.) by $27,021.98, for a revised contract total of $189,241.98, to allow for additional work not included in the original scope of the project.  No additional appropriation required. 

      Staff Report:  Trailway Crack & Sealcoating RCA 
      T&PW Action Taken: Approved
      Action Taken:  Approved

25.  2012-2013 Downtown Minneapolis TMO Grant Agreements:  
       a)  Authorize execution of a Metropolitan Council Pass Through Grant Agreement to provide up to $406,048 in federal grant funding for Transportation Demand Management (TDM) projects in effect for the period of November 1, 2012 through December 31, 2013;
       b)  Authorize execution of City agreements with the Downtown Minneapolis Transportation Management Organization (TMO) to perform specific work efforts outlined in the Metropolitan Council contract providing for the federal grant funding; and
       c)  Increase the appropriation and revenue in the Permanent Improvement Projects Fund by $406,048.  

       Staff Report:  TMO Grant Agreements RCA  
       T&PW Action Taken: Approved
      Action Taken:  Approved

26.  NTP Grant Award:
       a)  Authorize acceptance of Non-Motorized Transportation Pilot Project (NTP) federal grants in the amount of $765,000 for the Cedar/ Washington intersection;
       b)  Authorize the execution of agreements with Mn/DOT for the grant;
       c)  Increase the appropriation and revenue for the project by $765,000; and  
       d)  Request Mn/DOT to act as the City's agent in accepting the federal grants.  

       Staff Report:  NTP Grant RCA  
       T&PW Action Taken: Approved
      Action Taken:  Approved

27.  Upton Ave S Street Resurfacing Project:
       Approve delay of levy of special assessments at the 2012 assessment rates for a portion of the properties located within the Upton Ave S Street Resurfacing Project area in order to coordinate with work being performed in the area by CenterPoint Energy.

       Staff Report:  Upton Ave RCAResolution;  Project Area Map   
       T&PW Action Taken: Approved
      Action Taken:  Approved

28.  Downtown Business Improvement Special Service District:
       Approve removal of certain parcels from the assessment roll for service charges for 2013 for the Downtown Business Improvement Special Service District and reducing the assessment roll by $172,928.31.

       Staff Report:  DID RCAResolution  
       T&PW Action Taken: Approved
      Action Taken:  Approved

Discussion Items

Department of Public Works

29.  Maximo Asset Management Software Implementation:
       Authorize the negotiation and execution of a contract with Starboard Consulting for the Maximo Asset Management software implementation for a two-year term with a one-year option to renew.  The contract shall not exceed $2,000,000.

      Staff Report:  Maximo Software RCA   
      T&PW Action Taken: Approved   
      Action Taken:  Approved

Department of Finance and Property Services

30Delinquent Utility Charges:
      Approve special assessments of delinquent utility charges at the annual adoption of the assessment roll.

      Staff Report: Utility Charges Special Assessments-RCA, List of Assessments
      
Action Taken:  Approved

31. 2013 Financial Policies:
      Discussion of proposed 2013 Financial Policies.

      Staff Report: Financial Policies-RCA, Financial Policies-PPT, Financial Policies Report
      Action Taken: Received and filed

Youth Coordinating Board

32. Youth Coordinating Board 2013 Budget:
      Presentation of budget request.

      Staff Report:  2013 Proposed Budget Summary, General Fund Breakdown
      Action Taken:  Postponed one cycle

Department of Information Technology

33. IBM Intelligence Operations Platform Contract:
      Authorize execution of three-year contract with IBM for Intelligence Operations Platform (IOP) software and implementation services, in an amount not to exceed $2,871,640.

      Staff Report: IBM IOP-RCA 
      Action Taken 10/29/2012:  Postponed one cycle
      Action Taken:  Postponed one cycle

Referred by Executive Committee

34. Anti-Discrimination, Harrassment and Retaliation Policy:
      a) Rescind current Respect in the Workplace Policy and replace with approved Anti-Discrimination, Harassment and Retaliation Policy;
      b) Receive and File procedures that support the policy; and
      c) Direct the Human Resources Department to place the policy and procedures in the Policy Library.

      Staff Report: Anti-Discrimination Harassment and Retaliation RCA Proposed Policy - REVISEDProposed Procedures - REVISED
   
   Executive Committee Action Taken:  Approved
      Action Taken: Approved

Departments of City Coordinator and Regulatory Services

35. Regulatory Services Reorganization:
      Overview of reorganization proposal including presentation of Regulatory Services budget after updated proposed changes, and update from the work group.

      Staff Report:  Reg Services Overview-PPT
      Action Taken:  Received and filed

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Committee Meeting:  December 3, 2012

Committee Actions Referred to the Next Council Meeting:  November 16, 2012

Web Site: http://www.minneapolismn.gov/council/committees  

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Last updated Nov. 21, 2012