Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting
Monday, October 29, 2012
1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Hodges (Chair), Colvin Roy, Schiff, Glidden, Hofstede, and Tuthill (quorum 4)

Council Committee Coordinator:  Anissa Hollingshead (612) 673-2296 

Consent

City Attorney's Office

1.   Legal Settlement:
      Authorize settlement of the following claims:
      a) Garr White v. City of Minneapolis ($17,500)
      b) Tonya Magnan, Susan Hendrickson and minor children v. Officers John Doe, Joe Smith, Jane Roe and City of Minneapolis ($40,000).

       Staff Report: Garr White v City of Minneapolis-RCA; Magnan/Hendrickson v City of Minneapolis-RCA
       
Action Taken:  Approved

Department of Communications

2.   Comcast Cable Donation:
      Accept by resolution donation of broadcast airtime for public service announcements in August and September of 2012.

        Staff Report: Comcast Donation-RCA
       Action Taken:  Approved

3.   December 2012 Utility Billing Insert:
      Approve insert providing information about local use tax.

       Staff Report: Dec 2012 UB Insert-RCA, Insert
       Action Taken:  Approved

Departments of Convention Center and Procurement

4.   Bid:
      OP 7693, Accept low responsive bid of Grand Restaurant Equipment and Design in the amount of $128,537.65 to furnish and deliver a commercial dish machine for the Convention Center.

      Staff Report:  OP 7693-RCA
       Action Taken:  Approved

Department of Finance and Property Services

5.   Lease Amendment:
      Authorize amendment to the lease agreement (Contract # C9610431) with Canal Street Ltd. Partnership for office space at the Crown Roller Mill building, to allow payment of approximately $75,000 for minor tenant improvements and deferred maintenance in City occupied space.

      Staff Report: Crown Roller Lease Amendment-RCA
       Action Taken:  Approved

Referred by Community Development Committee

6.   Environmental Remediation Grant Applications (Fall 2012):
      a) Authorize application to the Minnesota Department of Employment and Economic Development [DEED] Contamination Cleanup and Investigation Grant Program for environmental remediation and/or investigation funding for the following projects: 4250 Upton, f/k/a Linden Hills; Harris Machinery Site [former]; Mill & Main, Phase II (conditional recommendation); Natural LLC, The, f/k/a Hobbs BBQ; Station at Washington, The; Surly Brewing a/k/a Malcolm Midway Site; Valspar a/k/a VAST Phase I [Valspar Applied Science and Technology Center]; WaHu Student Housing a/k/a Arby’s Site; and Washburn Center for Children; 
      b) Authorize application to the Metropolitan Council’s Tax Base Revitalization Account [TBRA] Grant Program for environmental remediation and/or investigation funding for the following projects: 4250 Upton, f/k/a Linden Hills; City Place Lofts; GAV Development, The; Harris Machinery Site [former]; Mill & Main, Phase II (conditional recommendation); Surly Brewing a/k/a Malcolm Midway Site; Valspar a/k/a VAST Phase I [Valspar Applied Science and Technology Center]; WaHu Student Housing a/k/a Arby’s Site; and Washburn Center for Children; 
      c) Authorize application to the Hennepin County Environmental Response Fund [ERF] for environmental remediation and/or investigation funding for the following projects: 4250 Upton, f/k/a Linden Hills; City Place Lofts; GAV Development, The; Mill & Main, Phase II (conditional recommendation); Sheridan Memorial Park (Veterans Memorial); Surly Brewing a/k/a Malcolm Midway Site; WaHu Student Housing a/k/a Arby’s Site; Washburn Center for Children; and ERF Brownfield Grant Financing Program; 
      d) Approve resolutions authorizing submittal of applications;
      e) Approve proposed modification of the City’s brownfield grant award administration fee.

      Staff Report:  ERG Appls Fall 2012 RCA; ERG Appls Fall 2012 WKSHT
       CD Action Taken: Approved
       Action Taken:  Approved

7.   Veit and Company, Inc Contract Amendment (re 2101 W Broadway):
      Authorize amendment to contract for demolition & site clearance of property, increasing by $5,908 for contract total of $66,694.

      Staff Report:  Veit Contr Amendment RCA; Veit Contr Amendment ATTACH
       CD Action Taken: Approved
       Action Taken:  Approved

Referred by Public Safety, Civil Rights & Health Committee

8.   DWI Court Grant:
      Approve execution of an agreement with the Fourth Judicial District Court to accept a $70,900 grant for a portion of the implementation of an Adult DWI Court, funding the wages for police officers to participate in this program; and Approve appropriation.

       Staff Report:  DWI Court Grant-RCA
      
PSC&H Action Taken: Approved
       Action Taken:  Approved

9.   Blue Cross Blue Shield Service Agreement:
      Approve entering into provider services agreements and annual renewals with BCBS of Minnesota to allow the School Based Clinic program to bill for medical and behavioral health services, with an initial term of agreement through June 30, 2013.

      Staff Report: BCBS Agreement-RCA
       PSC&H Action Taken: Approved
       Action Taken:  Approved

10.  Twin Cities Public Health and Environmental Health Mutual Aid Agreement:
       Approve entering into a Mutual Aid Agreement between 17 jurisdictions for response in public health and environmental health emergencies for the period of January 1, 2013 through December 31, 2017.  

       Staff Report:  Mutual Aid Agreement-RCA  
       PSC&H Action Taken: Approved
       Action Taken:  Approved

Referred by Regulatory, Energy & Environment Committee

11. Lead Hazard Reduction Services:
      Amend Contract with Minnesota Remodeling and Restoration Co, under OP #7369, to extend the contract for years 2013 and 2014 and revise the estimated annual expenditure to $800,000, all in accordance with original bid specifications.

      Staff Report:  Lead Hazard Reduction RCA
      RE&E Action Taken: Approved
       Action Taken:  Approved

Referred by Transportation & Public Works Committee

12.  North Minneapolis Interceptor Rehabilitation Project:
      a)  Authorize the negotiation and execution of a Master Funding Agreement with the Metropolitan Council for the North Minneapolis Interceptor Rehabilitation Project; and 
      b)  Authorize the negotiation and execution of a Subordinate Funding Agreement with the Metropolitan Council for City Forces work associated with the project.

       Staff Report:  Interceptor Rehab Project RCAMap  
      
T&PW Action Taken: Approved
       Action Taken:  Approved

13. Pioneers and Soldiers Cemetery Fence Rehabilitation Project:
      a)  Accept a Minnesota Historical and Cultural grant in the amount of $118,688 for the project;  
      b)  Authorize the proper City officers to draft and execute grant documents with the Minnesota Historical Society;  
      c)  Increase the appropriation for the project by $118,688;   
      d)  Award RFP for Phases III, IV, and V of the project to Miller Dunwiddie Architecture and authorize negotiation and execution of a contract with Miller Dunwiddie Architecture for consulting services in the amount of $76,400; and
      e)  Authorize Finance & Property Services to proceed with Phase III of the project.

      Staff Report:  Cemetery Fence RehabMap     
      
T&PW Action Taken: Approved
       Action Taken:  Approved

14. Bids:
      a)  OP 7694, Accept low bid of Highway Technologies, Inc., for an estimated annual expenditure of $500,000, to furnish barricades, warning lights, and other traffic control devices as needed through January 31, 2014;
      b)  OP 7699, Accept single bid of Veit Disposal Systems, for an estimated expenditure of $110,000, for the disposal of construction debris and miscellaneous waste as called for through August 31, 2013; and
      c)  OP 7702, Accept low bid of Huls Bros. Trucking, Inc., for an estimated expenditure of $1,200,000, for the hauling and disposal of treatment residuals for the Water Treatment & Distribution Division.

      Staff Report:  Bid 7694Bid 7699Bid 7702  
      
T&PW Action Taken: Approved a & c; b sent forward without recommendation
       Action Taken:  Approved

15. Hennepin County Bike Walk Grant Solicitation:  
      Authorize the submittal of grant applications to Hennepin County for four bicycle and four pedestrian projects.

     Staff Report:  Bike & Ped Solicitation RCAAttachments
      T&PW Action Taken: Approved
       Action Taken:  Approved

Discussion Items

Department of Information Technology

16. Enterprise Land Management System RFP:
      Authorize issuance of a Request for Proposal for an enterprise land management system.

      Staff Report:  Land Management RFP-RCA
       Action Taken:  Approved

17.  IBM Intelligence Operations Platform Contract:
      Authorize execution of three-year contract with IBM for Intelligence Operations Platform (IOP) software and implementation services, in an amount not to exceed $2,871,640.

      Staff Report: IBM IOP-RCA 
       Action Taken:  Postponed one cycle

Department of Fire

18. Workforce Management Plan:
      Presentation on estimated costs in response to inquiries made at 2013 Budget Hearing.

      Staff Report: Fire Response PowerPoint
       Action Taken:  Received and filed

Departments of Finance and Regulatory Services

19. Licenses:
      Discussion of license revenues and expenditures.

      Staff Report:  Not available at time of web publication
       
Action Taken:  Received and file

Audit Committee - Referred by the City Council 9/21/2012

20. Xcel Energy, Inc. Franchise Agreement Review:
      Transmittal of report.

      Staff Report: Xcel Energy Review Report 
      Action Taken 10/15/2012:   Postponed one cycle 
       Action Taken:  Approved management action plan presented as adequate

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Committee Meeting:  November 13, 2012

Committee Actions Referred to the Next Council Meeting:  November 2, 2012

Web Site: http://www.minneapolismn.gov/council/committees  

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Last updated Oct. 31, 2012