Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting
Monday, October 1, 2012
1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Hodges (Chair), Colvin Roy, Schiff, Hofstede, and Tuthill (quorum 4)

Council Member Absent: Council Member Glidden

Council Committee Coordinator:  Anissa Hollingshead (612) 673-2296 


Department of Communications

1.   November 2012 Utility Billing Insert:
      Approve insert providing information about snow emergencies and snow shoveling.

       Staff Report: Nov 2012-UB Insert-RCA, Insert
       Action Taken:  Approved

Department of Community Planning and Economic Development

2.   Metropolitan Council Corridor of Opportunity Grant:
      Authorize grant, sub-recipient and/or disbursement and related agreements for receipt of $43,250 in grant funds  for the East Downtown Parking Lot Study; and Approve appropriation.

       Staff Report:  Met Council Corridor of Opportunity Grant-RCA
       Action Taken:  Approved

Information Technology Department

3.   Membership Agreement:
      Approve entering into membership agreement with Multi-State Information Sharing and Analysis Center (MS-ISAC) and authorize the IT Department's designee to sign membership agreement.

      Staff Report: MS-ISAC Membership-RCA
       Action Taken:  Approved

4.   N. Harris Contract Amendment:
      Authorize extension of contract C00-15921 with N. Harris for software, support and services for the Govern system used in the Assessor's Office to December 31, 2015, and increase the contract amount by $275,000 to cover the years 2013, 2014 and 2015.

      Staff Report:  N Harris Contract-RCA
       Action Taken:  Approved

Referred by Community Development Committee

5.   Heritage Park Project:
       Approve Addendum #1 to Veit and Company, Inc contract for soil remediation & removal, increasing the amount by $355,000 for a new total of $643,744.50.

       Staff Report:  Heritage Park Contract Addendum RCA; Heritage Park Contract Addendum ATTACH
       CD Committee Action Taken:  Approved
       Action Taken:  Approved

Referred by Public Safety, Civil Rights & Health Committee

6.   Federal Community Transformation Grant:
      Authorize contracts with Hennepin County to accept estimated revenue not to exceed $1,100,000 for the remaining four years of a five year federally funded Community Transformation Grant (CTG); and Approve appropriation.  

       Staff Report:  CTG Agreement-RCA
PSC&H Committee Action Taken: Approved
       Action Taken:  Approved

7.   Nurse-Family Partnership Grant:
       Authorize contract with the Minnesota Department of Health to accept $39,861 for continuation of the Nurse-Family Partnership program, and Approve appropriation.

       Staff Report:  Nurse-Family Partnership Grant-RCA
       PSC&H Committee Action Taken: Approved
       Action Taken:  Approved

8.   Equitable Sharing Agreement and Certification:
      Authorize the City Coordinator to approve and sign the Equitable Sharing Agreement and Certification report as prepared by the Police Department for federal seizure funds annually through 2022.

      Staff Report: Equitable Sharing Agreement-RCA
       PSC&H Committee Action Taken: Approved
       Action Taken:  Approved

9.  BCA Grant Fund Acceptance:
      Authorize execution of a joint powers agreement with the Minnesota Bureau of Criminal Apprehension to participate on the Internet Crimes Against Children (ICAC) Task Force and to accept up to $5,000 for overtime expenses and additional costs for reimbursable travel expenses as approved.

      Staff Report: BCA Grant-RCA
       PSC&H Committee Action Taken: Approved
       Action Taken:  Approved

10. Animal Care and Control Donations:
      Accept by resolution in-kind donations of dog and cat food and supplies from the following individuals and groups: Marilyn Ilseth, Annie Westgate, Toni Yeamans, MACC Volunteers, Susan Lynx, Kelly Everding, Ben & Jill Kallas, Jody Walsh, Jeanna Simonson, Joan Vader, Downtown Dog, Lucky Dog Pet Care, Chuck & Don's Pet Food Outlet, Solid Gold, and On Cue Training and Behavior. 

      Staff Report: MACC Donations-RCA 
       PSC&H Committee Action Taken: Approved
       Action Taken:  Approved

Referred by Transportation & Public Works Committee

11.  Joint Water Commission Billing Adjustment:
       a)  Authorize the execution of a Memorandum of Understanding between Minneapolis and the Joint Water Commission for 2008-2011 billing adjustments providing for an additional payment by the Joint Water Commission to the City in the amount of $745,556.48; and
       b)  Increase the Water Fund appropriation by $372,778 to fund the cost of a new metering station for the Joint Water Commission.

      Staff Report:  Joint Water Commission Billing Adjustment RCA  
T&PW Committee Action Taken: Approved
       Action Taken:  Approved

12.   SCOOT Traffic Signal Control System Software Support Services and Maintenance:
       Authorize the execution of a contract with Brown Traffic Products, Inc., for support and maintenance of the SCOOT Traffic Signal Control System software for the period 2013 to 2018 and for a total contract value of $103,474.

      Staff Report:  SCOOT Traffic Signal Control System RCA    
T&PW Committee Action Taken: Approved 
       Action Taken:  Approved

13.  Central Corridor LRT Project - Subordinate Funding Agreement:
       a)  Authorize execution of Subordinate Funding Agreement 20 (SFA 20) with the Metropolitan Council for the removal and relocation of OCS foundations at 27th Ave for the Central Corridor LRT Project; and
       b)  Authorize execution of endorsement of the Federal Fiscal Year 2012 Federal Transit Administration Certifications and Assurances, with the Metropolitan Council for the project.

      Staff Report:  CCLRT Project Subordinate Funding RCAAttach 1Attach 2  
      T&PW Committee Action Taken: Approved
       Action Taken:  Approved

14.  Contract Amendment with Cemstone Products Company:  
       Authorize execution of an amendment to the contract with Cemstone Products Company for ready mix concrete, increasing the contract by $175,000, for a revised contract total of $920,715, due to an increased amount of work requested by internal and external agencies and utilities.

       Staff Report:  Cemstone Products Co RCA   
      T&PW Committee Action Taken: Approved
       Action Taken:  Approved

15.  35W Bridge Detour Routes Rehabilitation Project:
       Authorize execution of an amendment to the contract with CS McCrossan Construction, increasing the contract by $80,000, for a revised contract total of $2,710,965.90, to close out the project.

      Staff Report:  35W Detour Routes Rehabilitation RCAAttach 1Attach 2Attach 3Attach 4Attach 5
      T&PW Committee Action Taken: Approved
       Action Taken:  Approved

16.  One-Sort Recycling Processing and Marketing Contract:  
       a)  Approve the RFP selection of Waste Management, Inc. for the processing and marketing of Minneapolis one-sort recyclable materials; and
       b)  Authorize the negotiation and execution of a contract with Waste Management, Inc. for a three-year term, with the option to extend annually for two years (2012-2017).

       Staff Report:  One-Sort Recycling RCA   
      T&PW Committee Action Taken: Approved
       Action Taken:  Approved

17.  Chicago Ave Overhead Traffic Signal Indication Project:
       a)  Approve increase in appropriation for the Chicago Ave Overhead Traffic Signal Indication Project by $86,000, to be reimbursed by federal funds; and
       b)  OP 7676, Accept low bid of Killmer Electrical Systems, Inc., in the amount of $455,975, to complete the project.

       Staff Report:  Chicago Ave Overhead Traffic Signal RCA 
      T&PW Committee Action Taken: Approved
       Action Taken:  Approved

18.  Bids:
       a)  OP 7672, Accept low bid of Engineering and Construction Innovations, Inc., in the amount of $1,739,945, to complete the St. Mary's Tunnel Rehabilitation Project for the Surface Water and Sewers Division;
       b)  OP 7683, Accept single bid of Northwest Signal Supply, in the amount of $92,219, for traffic signal controllers for the Transportation & Parking Services Division; and
       c)  OP 7686, Accept low responsive bid of IPL, Inc. for an estimated expenditure of $6,000,000, to furnish and deliver single sort recycling collection carts.

      Staff Report:  Bid 7672Bid 7683Bid 7686   
      T&PW Committee Action Taken: Approved
       Action Taken:  Approved

Discussion Items

Department of Finance

19. Bond Refunding Savings Results:
      Receive and file report on interest savings resulting form the sale of refunding bonds.

      Staff Report:  Bond Refunding Savings-RCA
       Action Taken:  Received and filed

Convention Center

20. Kelber Catering Contract Extension:
      Authorize amending contract C-25540 with Kelber Catering Incorporated to extend the contract from 2016 to 2022 in return for several new terms, without a public request for proposal.

      Staff Report:  Kelber Catering-RCA, PowerPoint
       Action Taken:  Approved

Department of Information Technology

21. TriTech Software Systems Contract Amendment:
      Authorize amending contract C-22333 for the maintenance, implementation services, and support of the Computer Aided Dispatch System by extending the contract through December 31, 2017, and increasing the contract amount by $1,750,000.

      Staff Report: TriTech Contract-RCA
      Action Taken:  Approved

Referred by the City Council 6/29/2012

22.  Unisys Contract Report:
       Transmittal of "Unisys Contract Review, Report No 2012-04".

       Staff Report: Unisys Contract Report ;  PowerPoint 
Prior Action Taken:  Postponed
       Action Taken:  Adopted the Management Action Plan in the Unisys Contract Review

Referred by the City Council 9/21/2012

Audit Committee

23. Xcel Energy, Inc. Franchise Agreement Review:
      Transmittal of report.

      Staff Report: Xcel Energy Review Report 
       Action Taken:   Postponed one cycle

Not on Printed Agenda

24. Minnesota Sports Facilities Authority Agreement for Police & Public Works Services:
      Authorize execution of agreement for security and perimeter management services for the 2012 Minnesota Vikings Games at the Metrodome.

      Staff Report: MSFC Vikings Contract-RCA 
Action Taken:  Approved

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Committee Meeting:  October 15, 2012

Committee Actions Referred to the Next Council Meeting:  October 5, 2012

Web Site: http://www.minneapolismn.gov/council/committees  

Attention: If you need this material in an alternative format please call Ahmed Muhumud at (612) 673-2162 or email [email protected]. Deaf and hard-of-hearing persons may use a relay service to call 311 agents at (612) 673-3000. TTY users may call (612) 673-2157 or (612) 673-2626.
If you have any questions regarding this material please call 311 or (612) 673-2046.
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The City of Minneapolis invites and encourages participation by every resident to each program, service and event within our city.  Should you require an accommodation in order for you to fully participate, or should you require this document in a different format, please let us know by contacting 311 or 612-673-3000 at least 5 days prior to the meeting.


Last updated Oct 10, 2012



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