Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting
Monday, October 1, 2012
1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Hodges (Chair), Colvin Roy, Schiff, Hofstede, and Tuthill (quorum 4)

Council Member Absent: Council Member Glidden

Council Committee Coordinator:  Anissa Hollingshead (612) 673-2296 

Consent

Department of Communications

1.   November 2012 Utility Billing Insert:
      Approve insert providing information about snow emergencies and snow shoveling.

       Staff Report: Nov 2012-UB Insert-RCA, Insert
       Action Taken:  Approved

Department of Community Planning and Economic Development

2.   Metropolitan Council Corridor of Opportunity Grant:
      Authorize grant, sub-recipient and/or disbursement and related agreements for receipt of $43,250 in grant funds  for the East Downtown Parking Lot Study; and Approve appropriation.

       Staff Report:  Met Council Corridor of Opportunity Grant-RCA
       Action Taken:  Approved

Information Technology Department

3.   Membership Agreement:
      Approve entering into membership agreement with Multi-State Information Sharing and Analysis Center (MS-ISAC) and authorize the IT Department's designee to sign membership agreement.

      Staff Report: MS-ISAC Membership-RCA
       Action Taken:  Approved

4.   N. Harris Contract Amendment:
      Authorize extension of contract C00-15921 with N. Harris for software, support and services for the Govern system used in the Assessor's Office to December 31, 2015, and increase the contract amount by $275,000 to cover the years 2013, 2014 and 2015.

      Staff Report:  N Harris Contract-RCA
       Action Taken:  Approved

Referred by Community Development Committee

5.   Heritage Park Project:
       Approve Addendum #1 to Veit and Company, Inc contract for soil remediation & removal, increasing the amount by $355,000 for a new total of $643,744.50.

       Staff Report:  Heritage Park Contract Addendum RCA; Heritage Park Contract Addendum ATTACH
       CD Committee Action Taken:  Approved
       Action Taken:  Approved

Referred by Public Safety, Civil Rights & Health Committee

6.   Federal Community Transformation Grant:
      Authorize contracts with Hennepin County to accept estimated revenue not to exceed $1,100,000 for the remaining four years of a five year federally funded Community Transformation Grant (CTG); and Approve appropriation.  

       Staff Report:  CTG Agreement-RCA
       
PSC&H Committee Action Taken: Approved
       Action Taken:  Approved

7.   Nurse-Family Partnership Grant:
       Authorize contract with the Minnesota Department of Health to accept $39,861 for continuation of the Nurse-Family Partnership program, and Approve appropriation.

       Staff Report:  Nurse-Family Partnership Grant-RCA
       PSC&H Committee Action Taken: Approved
       Action Taken:  Approved

8.   Equitable Sharing Agreement and Certification:
      Authorize the City Coordinator to approve and sign the Equitable Sharing Agreement and Certification report as prepared by the Police Department for federal seizure funds annually through 2022.

      Staff Report: Equitable Sharing Agreement-RCA
       PSC&H Committee Action Taken: Approved
       Action Taken:  Approved

9.  BCA Grant Fund Acceptance:
      Authorize execution of a joint powers agreement with the Minnesota Bureau of Criminal Apprehension to participate on the Internet Crimes Against Children (ICAC) Task Force and to accept up to $5,000 for overtime expenses and additional costs for reimbursable travel expenses as approved.

      Staff Report: BCA Grant-RCA
       PSC&H Committee Action Taken: Approved
       Action Taken:  Approved

10. Animal Care and Control Donations:
      Accept by resolution in-kind donations of dog and cat food and supplies from the following individuals and groups: Marilyn Ilseth, Annie Westgate, Toni Yeamans, MACC Volunteers, Susan Lynx, Kelly Everding, Ben & Jill Kallas, Jody Walsh, Jeanna Simonson, Joan Vader, Downtown Dog, Lucky Dog Pet Care, Chuck & Don's Pet Food Outlet, Solid Gold, and On Cue Training and Behavior. 

      Staff Report: MACC Donations-RCA 
       PSC&H Committee Action Taken: Approved
       Action Taken:  Approved

Referred by Transportation & Public Works Committee

11.  Joint Water Commission Billing Adjustment:
       a)  Authorize the execution of a Memorandum of Understanding between Minneapolis and the Joint Water Commission for 2008-2011 billing adjustments providing for an additional payment by the Joint Water Commission to the City in the amount of $745,556.48; and
       b)  Increase the Water Fund appropriation by $372,778 to fund the cost of a new metering station for the Joint Water Commission.

      Staff Report:  Joint Water Commission Billing Adjustment RCA  
       
T&PW Committee Action Taken: Approved
       Action Taken:  Approved

12.   SCOOT Traffic Signal Control System Software Support Services and Maintenance:
       Authorize the execution of a contract with Brown Traffic Products, Inc., for support and maintenance of the SCOOT Traffic Signal Control System software for the period 2013 to 2018 and for a total contract value of $103,474.

      Staff Report:  SCOOT Traffic Signal Control System RCA    
       
T&PW Committee Action Taken: Approved 
       Action Taken:  Approved

13.  Central Corridor LRT Project - Subordinate Funding Agreement:
       a)  Authorize execution of Subordinate Funding Agreement 20 (SFA 20) with the Metropolitan Council for the removal and relocation of OCS foundations at 27th Ave for the Central Corridor LRT Project; and
       b)  Authorize execution of endorsement of the Federal Fiscal Year 2012 Federal Transit Administration Certifications and Assurances, with the Metropolitan Council for the project.

      Staff Report:  CCLRT Project Subordinate Funding RCAAttach 1Attach 2  
      T&PW Committee Action Taken: Approved
       Action Taken:  Approved

14.  Contract Amendment with Cemstone Products Company:  
       Authorize execution of an amendment to the contract with Cemstone Products Company for ready mix concrete, increasing the contract by $175,000, for a revised contract total of $920,715, due to an increased amount of work requested by internal and external agencies and utilities.

       Staff Report:  Cemstone Products Co RCA   
      T&PW Committee Action Taken: Approved
       Action Taken:  Approved

15.  35W Bridge Detour Routes Rehabilitation Project:
       Authorize execution of an amendment to the contract with CS McCrossan Construction, increasing the contract by $80,000, for a revised contract total of $2,710,965.90, to close out the project.

      Staff Report:  35W Detour Routes Rehabilitation RCAAttach 1Attach 2Attach 3Attach 4Attach 5
      T&PW Committee Action Taken: Approved
       Action Taken:  Approved

16.  One-Sort Recycling Processing and Marketing Contract:  
       a)  Approve the RFP selection of Waste Management, Inc. for the processing and marketing of Minneapolis one-sort recyclable materials; and
       b)  Authorize the negotiation and execution of a contract with Waste Management, Inc. for a three-year term, with the option to extend annually for two years (2012-2017).

       Staff Report:  One-Sort Recycling RCA   
      T&PW Committee Action Taken: Approved
       Action Taken:  Approved

17.  Chicago Ave Overhead Traffic Signal Indication Project:
       a)  Approve increase in appropriation for the Chicago Ave Overhead Traffic Signal Indication Project by $86,000, to be reimbursed by federal funds; and
       b)  OP 7676, Accept low bid of Killmer Electrical Systems, Inc., in the amount of $455,975, to complete the project.

       Staff Report:  Chicago Ave Overhead Traffic Signal RCA 
      T&PW Committee Action Taken: Approved
       Action Taken:  Approved

18.  Bids:
       a)  OP 7672, Accept low bid of Engineering and Construction Innovations, Inc., in the amount of $1,739,945, to complete the St. Mary's Tunnel Rehabilitation Project for the Surface Water and Sewers Division;
       b)  OP 7683, Accept single bid of Northwest Signal Supply, in the amount of $92,219, for traffic signal controllers for the Transportation & Parking Services Division; and
       c)  OP 7686, Accept low responsive bid of IPL, Inc. for an estimated expenditure of $6,000,000, to furnish and deliver single sort recycling collection carts.

      Staff Report:  Bid 7672Bid 7683Bid 7686   
      T&PW Committee Action Taken: Approved
       Action Taken:  Approved

Discussion Items

Department of Finance

19. Bond Refunding Savings Results:
      Receive and file report on interest savings resulting form the sale of refunding bonds.

      Staff Report:  Bond Refunding Savings-RCA
       Action Taken:  Received and filed

Convention Center

20. Kelber Catering Contract Extension:
      Authorize amending contract C-25540 with Kelber Catering Incorporated to extend the contract from 2016 to 2022 in return for several new terms, without a public request for proposal.

      Staff Report:  Kelber Catering-RCA, PowerPoint
       Action Taken:  Approved

Department of Information Technology

21. TriTech Software Systems Contract Amendment:
      Authorize amending contract C-22333 for the maintenance, implementation services, and support of the Computer Aided Dispatch System by extending the contract through December 31, 2017, and increasing the contract amount by $1,750,000.

      Staff Report: TriTech Contract-RCA
      Action Taken:  Approved

Referred by the City Council 6/29/2012

22.  Unisys Contract Report:
       Transmittal of "Unisys Contract Review, Report No 2012-04".

       Staff Report: Unisys Contract Report ;  PowerPoint 
       
Prior Action Taken:  Postponed
       Action Taken:  Adopted the Management Action Plan in the Unisys Contract Review

Referred by the City Council 9/21/2012

Audit Committee

23. Xcel Energy, Inc. Franchise Agreement Review:
      Transmittal of report.

      Staff Report: Xcel Energy Review Report 
       Action Taken:   Postponed one cycle

Not on Printed Agenda

24. Minnesota Sports Facilities Authority Agreement for Police & Public Works Services:
      Authorize execution of agreement for security and perimeter management services for the 2012 Minnesota Vikings Games at the Metrodome.

      Staff Report: MSFC Vikings Contract-RCA 
     
Action Taken:  Approved

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Committee Meeting:  October 15, 2012

Committee Actions Referred to the Next Council Meeting:  October 5, 2012

Web Site: http://www.minneapolismn.gov/council/committees  

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Last updated Oct. 10, 2012