Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting
Monday, September 17, 2012
1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Hodges (Chair), Colvin Roy, Glidden, Hofstede, and Tuthill - 5 (quorum 4)

Committee Members Absent: Council Member Schiff

Council Committee Coordinator:  Anissa Hollingshead (612) 673-2296 

Consent

City Attorney

1.   Legal Settlement:
      Authorize settlement of Tiffany Crowder, et al v. David Menter, et al, ($5,500).

        Staff Report: Crowder v. Menter-RCA
       
Action Taken:  Approved

Department of Communications

2.   MTN Appointment:
      Approve reappointment of Peter Larsen (Ward 11), to the Minneapolis Television Network Board for a term running January 16, 2011 - January 15, 2015; this action corrects a missed term which began in 2011 following the expiration of the partial term Mr. Larsen was appointed to fulfill.

        Staff Report: MTN Appointment-RCA
        Action Taken:  Approved

Department of Finance and Property Services

3.   Morcon Construction Co Contract Amendment:
      Authorize Amendment No. 1 to Contract No, C-35638 with Morcon Construction Company, Inc., to increase the contract amount by $3,415.30, for a revised contract amount of $152,115.30 for the Ballistics Renovation at the Haaf Parking Ramp.

        Staff Report: Morcon Contract Amendment 1-RCA
        Action Taken:  Approved

Information Technology Department

4.   Donation of Safety Camera and Installation:
      Accept by resolution the donation of a safety camera and funding for installation expenses from Minneapolis Public Schools.

        Staff Report: Safety Camera Donation-RCA, Resolution
        Action Taken:  Approved

5.   ShotSpotter, Inc. Contract Increase:
      Authorize increase in Contract No. C-35511 with ShotSpotter, Inc., by $80,640 for replacement equipment related to the gunfire detection system.

        Staff Report: ShotSpotter Contract Increase-RCA
        Action Taken:  Approved

6.   TALX Corporation Contract Finalization:
      Authorize finalizing contract terms and conditions to execute a five-year contract with TALX Corporation to provide electronic services related to managing the I-9 process.

        Staff Report: TALX Contract Finalization-RCA
        Action Taken:  Approved

Referred by Committee of the Whole

7.   2011 Annual Neighborhood Report:
      Approve appropriation increase in NCR Fund of $39,713 to complete the close-out of the Neighborhood Revitalization Program administration.

      CoW Action Taken:  Approved
      Staff Report:  Annual Neighborhood RCA; Annual Neighborhood RPT
      Action Taken:  Approved

Referred by Community Development Committee

8.  Hi-Lake Triangle Apartments: 
       a) Approve resolution approving the Hi-Lake Triangle Apartments Tax Increment Financing (TIF) Plan, Modification No. 23 to the Model City Urban Renewal Plan and Modification No. 122 to the Common Plan.  The Plans will create a new housing TIF District within the existing Hiawatha and Lake Redevelopment Project to facilitate development of 64 units of affordable senior rental housing and approximately 5,125 square feet of retail space in a new six-story building on a vacant site
       b) Approve the redevelopment contract business terms;
       c) Authorize the redevelopment & other funding agreements with Hi Lake Limited Partnership, & all other necessary documents related to the above recommended actions.

       CD Action Taken: Approved recommmendations A and B; Deleted recommendation C
       Staff Report:  Hi-Lake Tri Apts RCA; Hi-Lake Tri Apts RESL; Hi-Lake Tri Apts MODS; Hi-Lake Tri Apts PDW; Hi-Lake Tri Apts DFC MEMO
        Action Taken:  Approved

9.  Technology Drive (Marshall St NE to 37th Ave NE) Reconstruction Project No 9921:
      Approve resolution authorizing staff to apply to the Minnesota Department of Employment and Economic Development for a grant from the Innovative Business Development Public Infrastructure Program for up to half of the project costs.

       CD Action Taken:  Approved
      Staff Report:  Technology Dr RCA; Technology Dr MAP
       Action Taken:  Approved

10. Grain Belt 1949 Warehouse Addition:
      Provide authority to the CPED Director to execute a two-year lease to Robert Chouinard for the warehouse addition & the authority to enter into 1-year lease extensions thereafter.

       CD Action Taken: Approved
      Staff Report:  REVISED Grain Belt Warehouse Addn RCA 
        Action Taken:  Approved

Referred by Public Safety, Civil Rights & Health Committee

11. Donation to National Law Enforcement Officers Memorial Fund:
      Authorize the Police Department to make a donation of $2,500 to the Fund, using the Police Department's Federal Forfeiture Funds in accordance with Federal Forfeiture Rules & Regulations. 

       PSC&H Action Taken: Approved
       Staff Report: National Law Enforcement Officers Memorial Fund-RCA
        Action Taken:  Approved

12. Auto Theft Prevention Program Grant Acceptance:
      Authorize acceptance of $16,724 and execution of a contract amendment with the Minnesota Department of Commerce and execute a contract amendment for an Auto Theft Prevention Program; and Approve appropriation of funds.  

       PSC&H Action Taken: Approved
      
Staff Report: Auto Theft Prevention Program-RCA
        Action Taken:  Approved

13. Business Watch International Inc. Agreement:
      Authorize entering into non-disclosure agreement with Business Watch International, Inc. (BWI), and authorize the execution of any documents necessary to effectuate the agreement.

       PSC&H Action Taken: Approved
      
Staff Report: BWI Agreement-RCA
        Action Taken:  Approved

14. Minnesota Board of Firefighter Training and Education Training Reimbursement:
      Accept MBFTE redistribution funding under the Round 4 training reimbursement program in the amount of $39,554.45 for training conducted between July 1, 2011 and June 30, 2012. 

       PSC&H Action Taken: Approved
      
Staff Report: MBFTE Training Reimbursement-RCA 
       
Action Taken:  Approved

15. US DOJ Grant Acceptance:
      Authorize grant agreement with the US Department of Justice to accept $20,000 to develop a citywide Youth Violence Prevention Strategic Plan; and Approve appropriation.

       PSC&H Action Taken: Approved
      Staff Report: DOJ Grant Acceptance-RCA
        Action Taken:  Approved

Referred by Transportation & Public Works Committee

16. Huls Bros. Trucking, Inc. - Contract Amendment:
      Authorize the execution of Amendment No 1 to the contract with Huls Bros. Trucking, Inc., increasing the contract by $400,000, for a revised contract total of $1,600,000, to allow for the hauling and disposal of treatment residuals from the Water Treatment and Distribution Services Division Dewatering Plant through December 2012.

      T&PW Action Taken:  Approved
      Staff Report:  Huls Bros.Trucking RCA 
       Action Taken:  Approved

17. Electric Car Charging Stations:
      a)  Authorize the execution of a grant contract agreement with the Minnesota Pollution Control Agency to accept grant funds of up to $220,000, with $55,000 matching funds to be provided by City of Minneapolis Parking Services and the Minnesota Department of Transportation (Mn/DOT), upon satisfactory review by the City Attorney’s Office, for the purchase and installation of up to 25 electric car charging stations at Ramp A, Ramp B, Leamington, and Haaf Parking Ramps;
      b)  Increase capital appropriations as follows:
           • Haaf Stations - $40,000 ($32,000 Federal Grant and $8,000 Parking Fund Revenue) 
           • Leamington Stations - $40,000 ($32,000 Federal Grant and $8,000 Parking Fund Revenue) 
           • Ramp B Stations - $40,000 ($32,000 Federal Grant and $8,000 reimbursed by State Ramp)
           • Ramp A Stations - $155,000 ($124,000 Federal Grant and $31,000 reimbursed by State Ramp); and
      c)  Authorize execution of an agreement with Mn/DOT to address ownership, maintenance, and installation of the car charging stations in Ramps A and B upon satisfactory review by the City Attorney’s Office.

       T&PW Action Taken:  Approved      
      Staff Report:  Car Charging Stations RCA
        Action Taken:  Approved

18. Bids:
      a)  OP 7662, Accept low bid of United States Mechanical, Inc., in the amount of $192,880, to complete rainleader disconnections at four parking ramps;
      b)  OP 7666, Accept low bid of Summit Fire Protection Company (d/b/a Dakota Mechanical), in the amount of $397,067, to complete the ABC Ramps Boiler Replacement Project;  
      c)  OP 7679, Accept low bid of Hawkins, Inc. (d/b/a Hawkins Water Treatment Group), for an estimated annual expenditure of $250,000, to furnish and deliver corrosion inhibitor.to the Water Treatment and Distribution Division; and
      d) OP 7667, Accept low responsive and responsible bid of Veit & Company, Inc., in the amount of $926,969.22, to accomplish the University Transitway Bike Trail Phase 3 Project.

      T&PW Action Taken:  Approved    
      Staff Report:  Bid 7662Bid 7666Bid 7679; Bid 7667
        Action Taken:  Approved

Receive and File

Department of Finance and Property Services

19. 2013 Truth-in-Taxation Supplemental Notice:
      Receive and file information to be submitted to Hennepin County for distribution with proposed property tax statements.

      Staff Report:  TnT Supplemental Notice-RCA, Attachment
        Action Taken:  Received and filed

Discussion Items

Department of Human Resources

20. Life and Long-term Disability Insurance:
      Authorize contract with CIGNA as the selected provider of life and long-term disability insurance benefits for employees effective January 1, 2013, for a period of three years with an option to renew for an additional two years.

        Staff Report: Life and LTD Insurance-RCA, Background Information, Premium Rate Evaluation
        Action Taken:  Approved

Referred by Public Safety, Civil Rights & Health Committee

21. Minneapolis Fire Department Implementation Action Plan:
      Review and discuss the MFD Implementation Action Plan  based on recommendations from Emergency Services Consulting International (ESCI) in response to direction from the committee at the July 30, 2012, meeting reviewing the comprehensive evaluation of the Minneapolis Fire Department.

      PSC&H Action Taken:
      Staff Report:  Implementation Action Plan-RCA, Action Plan
      7/30/2012 Staff Report and Documents: ESCI Report-RCA, PowerPoint from 7/11, Plan-Phase I, Plan-Phase II, Plan-Phase III, ESCI PowerPoint 
       
Action Taken:  Received and filed

Referred by Regulatory, Energy & Environment Committee

22. License Fees:
      Recommendation to adjust eligible license fees by 3% effective January 1, 2013.

       RE&E Action Taken:  Approved 0% increase for all fees in 2013, with the exception of a 3% increase for pollution control annual billing fees
      Staff Report:  License Fees RCA; License Fees Schedule  
       Action Taken:  Approved RE&E Committee Action Taken

Referred by the City Council 8/31/2012

Department of Internal Audit

23. PricewaterhouseCoopers (PWC) Contract:
      Approve contract with PWC for professional advisory services for the Accounts Payable review, included in the 2012 Audit Plan, in an amount not to exceed $30,000.

      Staff Report:  PWC Contract-RCA, Draft Contract, Revised RCA, Revised Contract
      Action Taken:  Approved revised contract

Postponed

Referred by the City Council 6/29/2012

24.  Unisys Contract Report:
       Transmittal of "Unisys Contract Review, Report No 2012-04".

        Staff Report: Unisys Contract Report ;  PowerPoint 
        
Action Taken:  Postponed

Not on Printed Agenda

25.  Royalston Maintenance Facility 100kW Solar Installation:
       Approve Standby Tariff Contract with Xcel Energy for connection of the 100kW solar installation to Xcel’s power grid.

       Staff Report: Royalston Solar Installation-RCA
       Action Taken:  Added to agenda and approved

26.  Oracle Open World Conference Donation:
       Accept by resolution donation of fee waivers from Oracle/PeopleSoft to the Oracle Open World Conference for 2 HR/Finance Department representatives.

       Staff Report:  Oracle Donation-RCA, Oracle Donation-RESL
       Action Taken:  Added to agenda and approved

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Committee Meeting:  October 1, 2012

Committee Actions Referred to the Next Council Meeting:  September 21, 2012

Web Site: http://www.minneapolismn.gov/council/committees  

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Last updated Sep. 17, 2012