Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting
Monday, August 27, 2012
1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members:  Council Members Hodges (Chair), Colvin Roy, Schiff, Glidden, Hofstede, and Tuthill (quorum 4)

Council Committee Coordinator:  Anissa Hollingshead (612) 673-2296 

Consent

City Attorney

1.   Legal Settlement:
      Authorize settlement of Mahmoud Khan v. City of Minneapolis (Consolidated Assessment Appeal), relating to withdrawal of special assessments levied against 3420 Chicago Ave S, 3557 Dupont Ave N, 2531 Newton Ave N, 4000 Dupont Ave N, and 2906 Emerson Ave N.

      Staff Report: Khan v. City of Minneapolis-RCA
      Action Taken: Approved

Department of Communications

2.   Utility Billing Insert - October 2012:
      Approve insert providing information about fall street sweeping and yard bags and brush collection.

      Staff Report: Oct UB Insert-RCA, Insert
      Action Taken: Approved

Convention Center

3.   Cedar Ridge Landscaping Contract Amendment:
      Authorize amendment to Contract C-28624 to extend the term through September 15, 2012 and increase the contract amount by $18,461.88 to a new total of $458,461.88 to allow close-out and final payment.

       Staff Report: Cedar Ridge Landscaping Amnd-RCA, Final Payment Application
      Action Taken: Approved

4.   Doody Mechanical Contract Amendment:
      Authorize amendment to Contract 03-00014A with Doody Mechanical, now Metropolitan Mechanical, Inc., to extend the term through September 15,2012 and increase the contract amount by $121,987.98 to a new total of $221,987.98 to allow close-out and final payment.

      Staff Report: Doody Mechanical Amnd-RCA, Final Invoices
      Action Taken: Approved

Information Technology Department

5.   Gift Acceptances:
      Accept gifts from:
      a) Center for Digital Government for expenses related to Otto Doll's participation in the annual re:public leadership retreat and CIO leadership group, November 11-13, 2012, in Tucson, Arizona;
      b) Unisys Corporation for conference registration and related expenses for Otto Doll to participate in the Fall Unisys North America Exchange Forum, October 8-9, 2012, in San Antonio, Texas; and
      c) Metropolitan Information Exchange (MIX) for expenses related to Otto Doll's participation in the annual local government technology executive conference, September 16-20, 2012, in Vail, Colorado.

      Staff Report: IT Gift Acceptances-RCA, IT Gift Acceptances-RSL
      Action Taken: Approved

Department of Internal Audit

6.   PricewaterhouseCoopers (PWC) Contract:
      Approve contract with PWC for professional advisory services for the Accounts Payable review, included in the 2012 Audit Plan, in an amount not to exceed $30,000.

      Staff Report:  PWC Contract-RCA, Draft Contract
      Action Taken: Sent forward without recommendation

Office of the Mayor

7.   McKinsey Report Donation:
      Accept by resolution donation of a report by McKinsey and Co. that will provide strategic analysis and findings related to developing targeted strategies preventing youth violence and promoting healthy youth development, expected to be completed and submitted by February of 2013.

      Staff Report: McKinsey Report Acceptance-RCA, McKinsey Report Acceptance-RSL
      Action Taken: Approved

Referred by Executive Committee

8.   Collective Bargaining Agreement:
      Authorize execution of collective bargaining agreement between the City of Minneapolis and Plumbers Local No. 15, AFL-CIO, Water Works Maintenance Unit.

      Staff Report: Plumber Local No. 15-RCA
      Action Taken: Approved

Referred by Community Development Committee

9.   Minneapolis Common Bond Fund (CBF):
      a)  Receive & file status report;
      b) Direct staff to transfer up to $1.4 million of funds currently held by the CBF Trustee, Wells Fargo Bank, in the General Agency Reserve IDB-Tax-Exempt B Account to the City directed Fund 07ERZ, within the CBF accounts, to be used to support the small business assistance programs of the City; 
      c) Approve appropriation increase by $1,400,000.

      CD Committee Action Taken: Approved
      Staff Report:  CBF RCA
      Action Taken: Approved

10.   2011 Annual Tax Increment Reports:
        Receive and file.

      CD Committee Action Taken: Approved
      Staff Report: 2011 Annual Tax Increment RPT
      Action Taken: Approved

Referred by Public Safety, Civil Rights & Health Committee

11.  Grant Application:
       Authorize application for a three-year research grant from the US Department of Health and Human Services in an amount not to exceed $300,000 per year, beginning February 1, 2013, to develop a system to encourage father involvement in caregiving to support healthy outcomes for their children and families.

       PSC&H Committee Action Taken: Approved
       Staff Report:  HHS Grant App-RCA
       Action Taken: Approved

12.  Animal Care and Control Donations:
       Accept by resolution in-kind donation of dog and cat food and supplies from the following individuals and groups: Renee Dayon, MACC Volunteers, Debra Ahlman, Alyssa Ambroz, Dr. Terri Derr, and Kristan Miller.

       PSC&H Committee Action Taken: Approved
      Staff Report: MACC Donations-RCA&RSL
      Action Taken: Approved

13.  Storage Space Lease:
       Authorize negotiation and execution of a new five-year lease agreement for storage space with Classic Space, in an amount not to exceed $50,000 annually; No additional appropriation required.

       PSC&H Committee Action Taken: Approved
       Staff Report:  Classic Space-RCA
       Action Taken: Approved

Referred by Regulatory, Energy & Environment Committee

14.  Haaf Parking Ramp 40kW Photovoltaic Installation:
       Execute Amendment No. 1 to contract with West Central Telephone to increase the amount by $15,038.00, for a new total amount of $197,690.00, to accommodate a change to the installation (utility relay) as required by Xcel Energy.

      REE Committee Action Taken: Approved
      Staff Report:  Haaf Parking Ramp RCA
      Action Taken: Approved

Referred by Transportation & Public Works Committee

15.  33rd Ave SE and Talmage Ave SE Reconstruction Project:
       Authorize execution of a settlement agreement with Victory and Vision, LLC in the amount of $170,183.50 due to changes to their building access due to grade changes on 33rd Ave SE.  

      T&PW Committee Action Taken: Approved
      Staff Report:  33rd & Talmage Ave SE RCA
      Action Taken: Approved

16.  Martin Olav Sabo Bridge Engineering Services:  
       Authorize amendment to the Cooperative Funding Agreement with Hennepin County for expenses related to the repair of the Sabo Bridge through July 1, 2014 to include an increase to $225,000 in the amount paid from the General Fund and to allow the City to receive up to $25,000 of reimbursement for costs incurred in the interim reopening of the bridge.

      T&PW Committee Action Taken: Approved 
      Staff Report:  Sabo Bridge RCA:  Powerpoint  
      Action Taken: Approved

Discussion Items

 Referred by Transportation & Public Works Committee

17.  Bid:
       OP 7635, Accept second low bid of Municipal Builders, Inc., in the amount of $4,667,103, for the construction of a new storage and feed system at the Fridley Filtration Plant.

      T&PW Committee Action Taken: Approved
      Staff Report:  OP 7635 RCA 
      Action Taken: Approved

Department of Finance and Property Services

18.  Financial Status Report:
       Receive and File second quarter 2012 update.

       Status Report: Financial Status Report-RCA, Report-rev, PowerPoint
       Action Taken: Received and filed

19.  Budget Overview and 5-Year Financial Direction:
       Receive and file.

       Staff Report: Presentation 
       Action Taken: Received and filed

Postponed Item

Referred by the City Council 6/29/2012

20.  Unisys Contract Report:
       Transmittal of "Unisys Contract Review, Report No 2012-04".

        Staff Report: Unisys Contract Report ;  PowerPoint 
        Action Taken:  Postponed

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Committee Meeting:  September 17, 2012

Committee Actions Referred to the Next Council Meeting:  August 31, 2012

Web Site: http://www.minneapolismn.gov/council/committees/index.htm 

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Last updated Aug. 28, 2012