Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting
Monday, August 13, 2012
1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Hodges (Chair), Colvin Roy, Schiff, Glidden, Hofstede, and Tuthill (quorum 4)

Council Committee Coordinator:  Anissa Hollingshead (612) 673-2296 

Consent

City Attorney

1.   Legal Settlements:
      Authorize settlement of the following:
      a) Leah Anderson v. City of Minneapolis, et al., United States District Court File No. 12-CV-1258 ($30,000); and
      b) Robert Earl Alexander v. City of Minneapolis, Personal Injury Claim and Insurance Company Subrogation Claim ($7,500).

        Staff Report: Anderson-RCA, Alexander-RCA
        
Action Taken:  Approved

Department of Communications

2.   Utility Billing Insert-September 2012:
      Approve insert providing information about utility billing automatic payment.

        Staff Report: Sept UB Insert-RCA, Insert
        Action Taken:  Approved

Department of Finance and Property Services

3.   Contract Amendment:
      Authorize Amendment No. 1 to Contract No. C-35630 with Videotronix to increase the contract amount by $5,003.59 for the Perimeter Detection Project for the Water Works Division; no additional appropriation required.

      Staff Report: Videotronix Amendment-RCA
       Action Taken:  Approved

4.   Bid:
      OP 7663, Accept low bid of Energy Concepts, Inc., in the amount of $58,500 to furnish and deliver all labor, materials, equipment and incidentals necessary to provide installation and commissioning of a 13kW Photovoltaic System at Fire Station No. 4.

      Staff Report: Bid 7663-RCA, Attachment
       Action Taken:  Approved

Department of Human Resources

5.   Wage Works Inc. Contract:
      Authorize execution of three year contract with Fringe Benefits Management Company, a division of Wage Works, Inc., to provide administrative and recordkeeping services for the City of Minneapolis Minneflex Spending accounts, Transportation Benefits Plan, and Health Reimbursement Arrangement Plan, effective January 1, 2013, with an option to renew for up to two additional years.

      Staff Report: Wage Works-RCA
       Action Taken:  Approved

Department of Internal Audit

6. KPMG Contract:
      Authorize execution of a contract with KPMG for professional facilitation services for the August 29, 2012 workshop of the City's Audit Committee, using KPMG's contract document.

      Staff Report: KPMG Contract-RCA, Contract
       Action Taken:  Approved

Referred by Executive Committee

7.   Collective Bargaining Agreements:
      Authorize execution of collective bargaining agreements between the City of Minneapolis and the following labor units:
      a) Minneapolis Building and Construction Trades, AFL-CIO, Trades Unit; and
      b) Teamsters Local 320, Truck Drivers Unit.

      Executive Committee Action Taken: Approved
      Staff Report: Trades Unit Contract-RCA, Truck Drivers Unit Contract-RCA
       Action Taken:  Approved

Referred by Public Safety, Civil Rights & Health Committee

8.   Fair Housing Violation Penalty Reallocation:
      Authorize reallocation of $3,500 civil penalty paid for resolution of fair housing violation charges to the Civil Rights department for developing fair housing posters. 

       PSC&H Action Taken: Approved
      Staff Report:  Penalty Reallocation-RCA
       Action Taken:  Approved

9.   MDH Grant Application Authorization:
      Authorize application for two-year grant from the Minnesota Department of Health for an amount not to exceed $150,000 to use in piloting a gender specific STI/HIV intervention to young males ages 15-21 who visit the Youth Opportunity Center. 

       PSC&H Action Taken: Approved
      
Staff Report: MDH Grant Application-RCA
       Action Taken:  Approved

10. Animal Care and Control Donations:
      Accept by resolution in-kind donation of dog and cat food and supplies from the following individuals and groups: Mary Kenefick, Judy Yang, Anna LaVigne, Matthew Banks and MACC Volunteers.

       PSC&H Action Taken: Approved
      Staff Report: MACC Donations-RCA&RSL
      Action Taken:  Approved

Referred by Transportation & Public Works Committee

11. Plymouth Ave N Bridge: 
      a)  Authorize execution of a Bridge Bond Grant Agreement with the State Commissioner of Transportation accepting State Bridge Funds for the Plymouth Ave N Bridge in the amount of $4,500,000; and 
      b)  Increase the appropriation of State Bridge Bonds by $500,000 to a total amount of $4,500,000, and decrease the appropriation of the Municipal State Aid Disaster Funds (MSA) by $977,753 to a total amount of $1,167,775.  

      Also in T&PW
     Staff Report:  Plymouth Ave N Bridge RCAMap  
      Action Taken:  Approved

12. Bids:
     OP 7646, Accept low bid of Fer-Pal Construction USA, LLC, for an estimated expenditure of $681,018.19 for the reconstruction of an existing water main.

     Also in T&PW
     Staff Report:  Bid 7646 
        
Action Taken:  Approved

Public Hearing 1:45 p.m.

13. Job Bank Language Changes - Ordinance:
       Public Hearing on an ordinance amending Title 2, Chapter 20 of the Minneapolis Code of Ordinances relating to Administration: Personnel, (amending Article XI. Job Bank to make language more consistent with recent changes made to letters of agreement contained within current collective bargaining agreements; to remove language pertaining to provisions of the American Recovery and Reinvestment Act of 2009 regarding COBRA; and to remove the sunset clause within Section 20.900 – Insurance Continuation).

      Staff Report: Job Bank Language-RCA, Ordinance Language
      Action Taken:  Approved

Referred by the City Council, 6/29/2012

14.  Unisys Contract Report:
       Transmittal of "Unisys Contract Review, Report No 2012-04".

        Staff Report: Unisys Contract Report ;  PowerPoint 
        
Action Taken:  Postponed one cycle

Discussion Items

Departments of Convention Center and Procurement

15. Bid:
      OP 7654, Accept single bid of StageRight Corporation for an estimated expenditure of $715,000 to furnish, install and deliver a portable/retractable tiered riser seating system to the City of Minneapolis Convention Center.

        Staff Report: Bid 7654
        Action Taken:  Approved

Department of Finance and Property Services

16. Bicycle Parking & Access Guidelines for City Worksites:
      a) Receive and file the revised bicycle parking and access guidelines;
      b) Establish Property Services as the responsible party for installation and maintenance of bicycle storage systems at City worksites;
      c) Authorize any operating costs associated with that maintenance and upkeep to be included in the cost allocation/recovery for maintaining the building and/or site; and
      d) Authorize the Director of Property Services to develop bicycle access and internal storage policies as appropriate for city-owned and operated buildings.

      Staff Report: Bicycle Parking & Access-RCA, Guidelines, Appendix A
      Action Taken:  Approved

Fire

17. Federal SAFER Veterans Hiring Program:
     Presentation on FY 2012 Federal SAFER Grant program.

     Staff Report: PowerPoint
     Approved by the City Council 8/3/2012:
SAFER Veterans Hiring Program-RCA
     Action Taken:  Received and filed
 

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Committee Meeting:  August 27, 2012

Committee Actions Referred to the Next Council Meeting:  August 17, 2012

Web Site: http://www.minneapolismn.gov/council/committees  

Attention: If you need this material in an alternative format please call Ahmed Muhumud at (612) 673-2162 or email Ahmed.Muhumud@minneapolismn.gov. Deaf and hard-of-hearing persons may use a relay service to call 311 agents at (612) 673-3000. TTY users may call (612) 673-2157 or (612) 673-2626.
If you have any questions regarding this material please call 311 or (612) 673-2046.
Hmong - Ceeb toom. Yog koj xav tau kev pab txhais cov xov no rau koj dawb, hu (612) 673-2800;
Spanish - Atención. Si desea recibir asistencia gratuita para traducir esta información, llama (612) 673-2700;
Somali - Ogow. Haddii aad dooneyso in lagaa kaalmeeyo tarjamadda macluumaadkani oo lacag la’ aan wac (612) 673-3500. 
The City of Minneapolis invites and encourages participation by every resident to each program, service and event within our city.  Should you require an accommodation in order for you to fully participate, or should you require this document in a different format, please let us know by contacting 311 or 612-673-3000 at least 5 days prior to the meeting.

Last updated Aug. 14, 2012