Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting
Monday, July 30, 2012
1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Hodges (Chair), Schiff, Glidden, Hofstede, and Tuthill - 5 (quorum 4)

Committee Member Absent:  Council Member Colvin Roy

Council Committee Coordinator:  Anissa Hollingshead (612) 673-2296 

Consent

City Attorney

1.   Legal Settlements:
      Authorize settlement of the following: a) Grady Bergstrom v. City of Minneapolis ($4,322); and b) Kenya Montgomery v. Timothy Devick, et al ($40,000 + $34,414.50).

      Staff Report: Grady Bergstrom-RCA, Kenya Montgomery-RCA
     
Action Taken:  Approved

Mayor

2.   Youth Violence Prevention Initiative Report Gift Acceptance:
      Authorize acceptance of the completion of an independent report to be done by Andrew Luger, an outside evaluator, examining the work of the Youth Violence Prevention Initiative from January 2008 to the present.

      Staff Report: Report Gift Acceptance-RCA, Gift Acceptance Resolution
      Action Taken:  Approved

Finance

3.   Uncollectible Receivables:
      Authorize writing off as bad debt seven unpaid invoices totaling $207,683.68, in accordance with the City of Minneapolis Write Off Policy and Minnesota Statute § 541.05.

      Staff Report: Uncollectible Receivables-RCA, Uncollectible Receivables List
      Action Taken:  Approved

4.   Century Fence Company Contract Amendment:
      Authorize Amendment No. 1 to Contract C-35496 with Century Fence Company to increase the contract amount by $3,264.20 to $58,251.20, for the Emergency Operations Training Facility perimeter fence; No additional appropriation required.

       Staff Report:  Century Fence Amendment-RCA
      Action Taken:  Approved

5.   Refunding General Obligation Bonds:
      Approve resolution requesting the Board of Estimate & Taxation to issue General Obligation Refunding Bonds to refinance certain currently outstanding General Obligation callable bonds to achieve interest rate savings.

       Staff Report: Refunding General Obligation Bonds-RCA, Resolution
      Action Taken:  Approved

6.   Refunding Heritage Park General Obligation TIF Bonds:
      Approve resolution authorizing the issuance and awarding of General Obligation Tax Increment Refunding Bonds to reduce debt service costs and provide a viable financial solution for the revenue shortfall for the original Heritage Park TIF bonds.

       Staff Report: Refunding Heritage Park GO TIF Bonds-RCA, Resolution
      Action Taken:  Approved

Referred by Community Development Committee

7.   Modification No. 121 to the Common Development and Redevelopment Plan and Common Tax Increment Financing (TIF) Plan:
      a)  Consider resolution approving the m
odification that expands the boundaries of the Common Project to include the Heritage Park Redevelopment Project and TIF District and identifies Common Project tax increment revenue generated by the West Side Milling District TIF District as a source of funds to pay off a portion of the Heritage Park General Obligation TIF bonds;
      b)  
Approve increase in CPED West Side Milling fund by $2,900,000.

      CD Committee Action Taken: Approved
      
Staff Report:  Mod No 121 RCA; Mod No 121 EX A
      Action Taken:  Approved

8.   Spending Plan for Tax Increment Financing Funds in the Tornado Recovery Area and Tornado Recovery Housing Program Guidelines:
       a) Consider resolution approving the spending plan for tax increment funds in the tornado recovery area; 
       b) Approve the Tornado Recovery Housing Program Guidelines;
       c) Approve appropriations.

       CD Committee Action Taken: Approved
       Staff Report:  Spending Plan RCA; Spending Plan ATTACH A; Spending Plan ATTACH B; Spending Plan ATTACH C;
REVISED Spending Plan RCA; REVISED ATTACH A; REVISED ATTACH B; REVISED ATTACH C; Spending Plan Resolution
       Staff Report 20120724:  Spending Plan Update; Tornado Damage MAP 
      Action Taken:  Approved

9.   Minnehaha Industrial Park Bid:
      Accept low responsive bid of Veit and Company, Inc, $288,744.50, for completion of remedial action.

      CD Committee Action Taken: Approved
      Staff Report:  Mhaha Industrial Pk RCA
      Action Taken:  Approved

10. Environmental Remediation Grants:
      a) Accept and appropriate MN Department of Employment & Economic Development (DEED) Grants for 1515 Central Ave SE, Artspace Jackson Flats, Brunsfield Place, Dwell at Calhoun Greenway, Pillsbury Lofts & GAV projects;
      b) Accept and appropriate Metropolitan Council Livable Communities Tax Base Revitalization Account (TBRA) Grants for 1101 University Ave SE, 1515 Central Ave SE, Brunsfield Place, Dwell at Calhoun Greenway, Fountain Residential & Pillsbury Lofts projects;
      c) Accept and appropriate Hennepin County Environmental Response Fund (ERF) Grants for 1101 University Ave SE, Brunsfield Place, Dwell at Calhoun Greenway & Pillsbury Lofts projects;
      d) Approve appropriations and authorize grant, subrecipient and/or disbursement and related agreements.

      CD Committee Action Taken: Approved
     
Staff Report:  Brownfield Grants RCA
      Action Taken:  Approved

11. Metropolitan Council Tax Base Revitalization Account (TBRA) Investigation Grant Program:
      a) Authorize application to the environmental investigation/assessment funding for the following projects: Heritage Park (Outlot C), Minneapolis Preservation Portfolio Project, and The Commons @ Penn Avenue;
      b) Approve resolution authorizing submittal of aforesaid applications.

      CD Committee Action Taken: Approved
      Staff Report:  Met Council TBRA Grants RCA 
      Action Taken:  Approved

12. Minnesota Department of Employment and Economic Development [DEED] Redevelopment Grant Program:
      a) Approve resolution authorizing staff to submit applications to DEED Redevelopment Grant Program for the following projects: Currie Park Lofts, L & H Station, The Commons @ Penn Avenue, and West Broadway Curve;
      b) Approve DEED Redevelopment Grant Program application fee and administration fee.

      CD Committee Action Taken: Approved
      Staff Report:  DEED Redev Grant RCA
      Action Taken:  Approved

13.  2012 Round 2 Metropolitan Council Livable Communities Demonstration Account TOD Grants and Tax Base Revitalization Account Contamination Cleanup TOD Grants:
       Approve resolution authorizing submission and priority ranking of grant applications.

       CD Committee Action Taken: Approved
       Staff Report:  Met Council TOD Grants RCA; Met Council TOD Grants ATTACH 
      Action Taken:  Approved

Referred by Public Safety, Civil Rights & Health Committee

Fire

14. BCBS Health Challenge Grant Acceptance:
      Authorize acceptance of grant award of $20,000 from Blue Cross/Blue Shield of a 2012 Health Challenge Grant  focused on building community relations between MFD and the East African Community through the implementation of a Fire Corps program in the Cedar/Riverside neighborhood; and Approve appropriation.

       PSC&H Committee Action Taken: Approved
      Staff Report:  Health Challenge Grant Acceptance-RCA 
      Action Taken:  Approved

Department of Health and Family Support

15. Amend Caps for Selected Five Year Master Contracts:
      Approve increases to the not to exceed amounts for selected Master Contracts to finalize projects through contract termination on December 31, 2015, as follows:
           Domestic Abuse Project, additional funds added = $250,000;
           Neighborhood HealthSource, additional funds added = $1,000,000;
           Sustainable Resource Center, additional funds added = $250,000; and
           The Family Partnership, additional funds added = $250,000.

       PSC&H Committee Action Taken: Approved
      Staff Report: Master Contracts - RCA    
     
Action Taken:  Approved

Police

16. Minnesota Joint Analysis Center Grant Acceptance:
      Authorize execution of a grant contract agreement with Minnesota Security and Homeland Management for a $69,050 award for participation in the Minnesota Joint Analysis Center for the regional sharing of intelligence information; and Approve appropriation.

      PSC&H Committee Action Taken: Approved
      Staff Report: Joint Analysis Center Grant-RCA    
     
Action Taken:  Approved

17.  Traffic Grant Acceptance:
       Authorize: a) execution of the 2013 Toward Zero Deaths grant agreement from the Minnesota Department of Public Safety in the amount of $367,000; b) approve appropriation; and c) enter into agreements with the Police Departments of the University of Minnesota, Golden Valley, Crystal, Hopkins, Robbinsdale and New Hope to share the grant funds in amounts to be determined.

       PSC&H Committee Action Taken: Approved
       Staff Report:  Traffic Grant-RCA
      Action Taken:  Approved

Department of Regulatory Services

18. Animal Care and Control Donations:
      Accept by resolution:
      a) in-kind donations of dog and cat food, toys and treats, and animal veterinary items from the following individuals and groups: Deb Morgan, Teresa Nordin, and volunteers at MACC; and
      b) in-kind donations of dog and cat food, toys and treats, pizza, and animal veterinary items from the following individuals and groups: Kristin Shanley, Pizza Luce (Seward/University location), and volunteers at MACC.

       PSC&H Committee Action Taken: Approved
      Staff Report: MACC Donations I-RCA, MACC Donations II-RCA      
     
Action Taken:  Approved

Referred by Transportation & Public Works Committee

19. Recycling Cart Purchase:  
      Authorize an increase in the appropriation for the Recycling Fund (07700-6640300) by $1,800,000 from the available balance in the Solid Waste-Enterprise Fund (07700) for the purchase of 30,000 recycling carts.

      T&PW Committee Action Taken: Approved 
      Staff Report:  Recycling Cart Purchase RCA 
     
Action Taken:  Approved

20. Mn/DOT Metro Municipal Agreement Program Submission:  
      a)  Approve the submittal of an application to the Minnesota Department of Transportation (Mn/DOT) for the 2013 Metro Municipal Agreement Program to fund the improvement of six traffic signals; and
      b)  Approve resolution requesting Mn/DOT funding, and if funded, providing the required local funds to complete the project.

      T&PW Committee Action Taken: Approved
      Staff Report:  Mn/DOT Program Submission RCA  
      Action Taken:  Approved

21. Metrodome Parking Revenue Agreement:  
      Authorize the proper City officers to terminate the Metrodome Parking Revenue Agreement with the Metropolitan Sports Facilities Commission.

      T&PW Committee Action Taken: Approved
      Staff Report:   Metrodome Parking Agreement RCA
      Action Taken:  Approved

22. Bids:
      a)  OP 7648, Accept low bid of AAA Striping Service Company, for an estimated annual expenditure of $100,000, for the installation of pavement markings for the Traffic & Parking Services Division; and
      b)  OP 7653, Accept only bid of Cellular Concrete, Inc., for an estimated annual expenditure of $120,000, to furnish and deliver pre-formed foam cellular concrete for the Surface Water & Sewers Division.

      T&PW Committee Action Taken: 22(a) Approved; 22(b) Approved revised recommendation
      Staff Report: Bid 7648Bid 7653Bid 7653 REVISED  
     
Action Taken:  Approved

Set Public Hearing

Referred by the City Council 7/20/2012

23. Job Bank Language Changes - Ordinance:
      Set Public Hearing for Monday, August 13, 2012, at 1:45 p.m., on an ordinance amending Title 2, Chapter 20 of the Minneapolis Code of Ordinances relating to Administration: Personnel, (amending Article XI. Job Bank to make language more consistent with recent changes made to letters of agreement contained within current collective bargaining agreements; to remove language pertaining to provisions of the American Recovery and Reinvestment Act of 2009 regarding COBRA; and to remove the sunset clause within Section 20.900 – Insurance Continuation).

      Staff Report: Ordinance Language
      Action Taken:  Approved

Discussion Items

Human Resources

24. Relocation Expense Policy:
      Consider resolution approving the revised Relocation Expense Policy, receive and file the attached procedures that support the policy, and direct Human Resources to place the policy and procedures in the Policy Library.

      Staff Report: Relocation Expense Policy RCA; Policy; and Procedures
       Action Taken 6/25/2012 & 7/16/2012:  Postponed
       Recommended Action/Action Taken: Deleted from agenda

City Attorney

25. Master Legal Services Agreements:
      Authorize amendment to two Master Legal Services Agreements with the following firms:
      a) Kennedy & Graven, Chartered, for an additional $150,000 with the total cost of the agreement not to exceed $750,000; and
      b) Lockridge Grindal Nauen,P.L.L.P., for an additional $150,000 with the total cost of the agreement not to exceed $1,350,000.

      Staff Report: Kennedy & Graven RCA, Lockridge Grindal Nauen RCA
      Action Taken:  Approved

Finance

26. Post-Issuance Compliance Procedure and Policy for Tax-Exempt Governmental Bonds:
      Consider adoption of proposed policy.

      Staff Report:  Post-Issuance Compliance Procedure & Policy-RCA, Draft Policy  
      Action Taken:  Approved

27. 2011 CAFR:
      Presentation of the 2011 Comprehensive Annual Financial Report for the City of Minneapolis.

      Staff Report: 2011 CAFR-RCA, PowerPoint Presentation-rev
      Action Taken:  Received and filed

Convention Center

28. Consultant Pool RFP-Specialties:
      Authorize negotiation and execution of master agreements with 27 recommended firms within the Specialty Consulting group of the Convention Center and Target Center Consulting pool for contracts with variable fees limited to a contractual maximum of $2,500,000 per contract over three years.     

      Staff Report: Consultant Pool-Specialties-RCA
      Action Taken:  Approved

Communications

29. Staff Direction Reports:
      a) 12/14/11 Budget Footnote "cc":  "The Communications Department is directed to request from MTN additional information about hours of original programming produced and broadcast, demographic information about contributing producers, training and utilization of studio space, and to report back to the Ways & Means/Budget Committee."
      b) 12/14/11 Budget Footnote "bb": "The Communications Department is directed to complete a best practices study into other models to address public, education, and government access television, and to report back to the Ways & Means/Budget Committee no later than June 20, 2012."

      Staff Report: Footnote "cc": Original Programming-RCA, Footnote "bb": Best Practices-RCAMTN Report, PEG Report     
     
Action Taken:  Received and filed

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Committee Meeting:  August 13, 2012

Committee Actions Referred to the Next Council Meeting:  August 3, 2012

Web Site: http://www.minneapolismn.gov/council/committees  

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Last updated Aug 7, 2012