Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting
Monday, June 25, 2012
1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Hodges (Chair), Colvin Roy, Schiff, Glidden, Hofstede, and Tuthill - 6 (quorum 4)

Council Committee Coordinator:  Anissa Hollingshead (612) 673-2296 

Consent

City Attorney

1.   Legal Settlements:
      Authorize settlement of:
      a) Demetris Robinson v. City of Minneapolis ($30,000); 
      b) Master Express v. RW Farms, et. al.  ($26,500);
      c) Marvin Taylor, Civil Service Commission Appeal of Discharge & U.S. EEOC Charge of Discrimination ($34,003.63);
      d) Blythe Davis v. City of Minneapolis ($34,500);
      e) The Travelers Casualty Insurance Company of America v. City of Minneapolis (47,500);
      f) Dawn Westermann v. City of Minneapolis ($33,000); 
      g) ABM Industries v. City of Minneapolis ($20,0000);
      h) No-Fault Claim of Jonathon C. Voth; and
       i) Chafoxey Marie Mitchner v. City of Minneapolis ($16,000).

      Staff Report: Robinson v. City of Minneapolis-RCA, Master Express v. RW Farms-RCA, Marvin Taylor-RCA, Davis v. City of Minneapolis-RCA, Travelers v. City of Minneapolis-RCA, Westermann v. City of Minneapolis & ABM Industries v. City of Minneapolis-RCA, Voth No-Fault Claim-RCA, Mitchner v. City of Minneapolis-RCA
       
Action Taken:  Approved

2.   Travel Expense Donation:
      Accept funds from the Women's Foundation of Minnesota for travel expenses for Susan Segal to Washington, DC, as part of a delegation advocating on issues related to the prevention of sex trafficking of juveniles.

      Staff Report:  Travel Expense Donation-RCA
       Action Taken:  Approved

Communications

3.   August 2012 Utility Billing Insert:
      Approve utility billing insert on behalf of Sustainability and the Minneapolis Park and Recreation Board providing information about watering trees.

      Staff Report: August UB Insert-RCA, August UB Insert-INSERT
       Action Taken:  Approved

Convention Center

4.   Contract Increase & Extension:
      Authorize amendment to Contract C-35300 with Progressive Associates to extend the term through August 31, 2012, and increase the contract total by $30,000 to a total of $78,500, to continue work on sustainability initiatives and transition smoothly to successful vendors from the Consultant pool.

     Staff Report: Contract C-35300 Amend-RCA
      Action Taken:  Approved

5.   Bid:
      OP 7650, Accept low responsive bid of Central Roofing Company for an estimated expenditure of $3,945,500, for the Domes Re-Roofing project for the Minneapolis Convention Center.

      Staff Report: Bid 7650
       Action Taken:  Approved

Finance

6.   Gift Acceptance:
      Accept gifts to the City of Minneapolis valued under $15,000 for the 3rd and 4th Quarters of 2011 and 1st and 2nd Quarters of 2012.

      Staff Report: Gift Acceptance-RCA
       Action Taken:  Approved

7.   Lease Obligation Buy-out Option:
      Authorize negotiation and execution of an amendment to Contract #C-9610431 with Canal Street Ltd. Partnership for office space at the Crown Roller Mill building, reducing the rentable square foot obligation of the City by 6652 square feet.

      Staff Report:  Lease Amendment-RCA
       Action Taken:  Approved

8.   2011 Special Assessment Removal:
      Approve removal of $6,036.78 special assessment for unpaid utility charges from Hennepin County Property Tax records in order to grant the property owner the right to a public hearing.

      Staff Report: Special Assessment Removal-RCA-rev
       Action Taken:  Approved

Human Resources

9.   Life and Long Term Disability Insurance:
      Authorize issuance of a request for proposal for life and long term disability insurance effective January 1, 2013, and to enter into contract negotiations with the selected vendor.

      Staff Report:  Life and Long Term Disability RFP-RCA 
       Action Taken:  Approved

Referred by Executive Committee

10. Collective Bargaining Agreements:
      Authorize execution of collective bargaining agreements between the City of Minneapolis and the following labor units:
      a) Minneapolis Building and Construction Trades Council, Trades Inspectors Unit: and
      b) IATSE Local #13 - Convention Center Production Technicians Unit.

      Staff Report: Trades Inspectors Contract-RCA, Production Technicians Contract-RCA 
      
Action Taken:  Approved  

Referred by Community Development Committee

11. Fiscal Year 2012 HOME Budget:
      Approve.

      CD Action Taken: Approved
      Staff Report:  FY 2012 HOME Budget RCA
       Action Taken:  Approved

12. 1001 W Broadway:
      Accept donation of services and materials for beautification and authorize execution of an Empty Lot Beautification Right of Entry Agreement with annual renewals and adjustments to the scope of the temporary improvements as the CPED Director deems appropriate, provided the arrangements are acceptable to both parties until the property is sold for redevelopment.

      CD Action Taken: Approved
     Staff Report:  1001 W Broadway RCA
       Action Taken:  Approved

13. 2012 Metropolitan Council Livable Communities Demonstration Account TOD Grants and Tax Base Revitalization Account Contamination Cleanup TOD Grants; Hennepin County Challenge Fund Grant:
      a) Accept and appropriate Metropolitan Council Livable Communities Demonstration Account (LCDA) grants of $2,000,000 for the Prospect Park Station Boeser Site, $1,536,100 for the Penn and Broadway project, and $100,000 in pre-development funds for the Linden Yards project;
      b) Accept and appropriate Metropolitan Council Tax Base Revitalization Account Contamination Cleanup (TBRA) grants of $720,307 for the Prospect Park Station Boeser Site, $463,900 for the Penn and Broadway project, $499,380 for the 700 Central project, and $318,632 for the Spirit on Lake project;
      c) Accept and appropriate Hennepin County Corridors of Opportunity Challenge Fund grant of $275,000 for the Prospect Park Station Boeser Site;
      d) Approve appropriations; 
      e) Authorize grant, sub-recipient, loan, subordination and other agreements as may be necessary to implement the Metropolitan Council LCDA and TBRA grants with the Metropolitan Council, The Cornerstone Group, Lupe Development Partners, Nolan Properties Group, and PRG.

      CD Action Taken: Approved
      Staff Report:  TOD Grants RCA
       Action Taken:  Approved

Referred by Public Safety, Civil Rights & Health Committee

Emergency Management

14. 2011 Port Security Grant:
      Authorize acceptance of the Homeland Security and Emergency Management 2011 Port Security Grant (PSCP-2011-MPLS-CI-00004) in the amount of $252,000 for use in training in Radiation/nuclear preparedness, and Approve appropriation. 

      PSCH Action Taken: Approved
      Staff Report: 2011 PSG Grant Acceptance-RCA
       Action Taken:  Approved

Police

15. Gopher Football Game Security:
      Authorize execution of contract with the University of Minnesota for the services of the Bomb Unit and Canine Unit for security at Gopher football games at the TCF Bank Stadium and accept funds in an amount up to $15,000, and Approve appropriation. 

      PSCH Action Taken: Approved
      Staff Report:  Gopher Football Security-RCA
       Action Taken:  Approved

Public Works

16. Donation of Used Fire Truck:
      Authorize donation of a 1988 International Pumper fire truck (#71550) to the City of Eldoret, Kenya for use by their fire department. 

      PSCH Action Taken: Approved
      Staff ReportFire Truck Donation-RCA, Donation Request-LTR   
       Action Taken:  Approved

Referred by Regulatory, Energy & Environment Committee

City Coordinator's Office

17. Homegrown Minneapolis:
      a) Accept $40,000 grant from General Mills Foundation to provide funds for a Homegrown Minneapolis Coordinator;
      b) Amend professional services contract with Jane Shey, in an amount not to exceed $40,000, to provide support to Homegrown Minneapolis through January 31, 2013; and
      c) Approve appropriation. 

      REE Action Taken: Approved
      Staff ReportHomegrown Minneapolis RCA
       Action Taken:  Approved

Finance and Property Services

18. Currie Maintenance Facility Solar Photovoltaic System Installation:
      Execute Change Order #1 to Contract with Able Energy to increase the amount by $2,839.04 for a new total amount not to exceed $189,734.56 to move an existing disconnect switch to a new location as required by Xcel Energy. 

      REE Action Taken: Approved
      Staff Report:   Currie Maintenance Facility RCA 
       
Action Taken:  Approved

19. Solar Powered Lighting:
      Authorize up to $60,000 of Minnesota Department of Commerce Office Grant for Solar Installations within the Energy Innovation Corridor (EIC) to be used for solar powered lighting on Metro Transit Bus Shelters in the EIC. 

      REE Action Taken: Approved
      Staff Report:   Solar Powered Lighting RCA 
       Action Taken:  Approved 

Referred by Transportation & Public Works Committee

20. 6th Ave N Street Resurfacing Project (E Lyndale Ave N to 5th Ave N):
      a)  Order the City Engineer to proceed with the work and adopt special assessments in the amount of $128,673.61 for the project; and
      b)  Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $128,675. 

      TPW Action Taken: Approved
      Staff Report 6th Ave N Resurfacing RCA6th Ave N Project Area Map 
       
Action Taken:  Approved

21. 28th Ave S Street Resurfacing Project (50th to 55th St E and 56th to 58th St E):
      a)  Order the City Engineer to proceed with the work and adopt special assessments in the amount of $143,794.37 for the project; and
      b)  Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $143,800. 

      TPW Action Taken: Approved
      Staff Report  28th Ave S Resurfacing RCA28th Ave S Project Area Map 
       
Action Taken:  Approved

22. 38th St E Street Resurfacing Project (Chicago Ave to 23rd Ave S):
      a)  Order the City Engineer to proceed with the work and adopt special assessments in the amount of $172,397.72 for the project; and
      b)  Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $172,400. 

      TPW Action Taken: Approved
      Staff Report 38th St E Resurfacing RCA38th St E Project Area Map
       Action Taken:  Approved

23.  Project Close-Out - Ballpark Area Pedestrian Improvements Project:
      a)  Receive and accept the final cost of $1,500,000 for the Ballpark Area Pedestrian Improvements Project, decreasing the appropriation for the project by $75,000 thereby closing the project; and
      b)  Approve reallocation of excess revenue in the amount of $75,000 to the I-35W and Lake Street Interchange Project. 

      TPW Action Taken: Approved
      Staff Report Project Close-Out RCA 
       Action Taken:  Approved

24. I-35W and Lake Street Transit Station and Access Improvement Project:  
      Authorize execution of Amendment No 1 to the Cooperative Agreement with Hennepin County for cost participation to a 30% level in the design of the I-35W and Lake St Transit Station and Access Improvement Project, increasing the City's share of the cost due to additional work to be performed by the project consultant, pending satisfactory review by the City Attorney's Office. 

      TPW Action Taken: Approved
      Staff Report:  I-35W and Lake St Transit Station & Access Improvement Project RCA
       Action Taken:  Approved 

25. Midtown Greenway Lighting: 
      a)  Authorize execution of an agreement with Hennepin County for the installation of pathway lights along the Midtown Greenway, from Hennepin Ave to James Ave S, upon satisfactory review by the City Attorney's Office; and 
      b)  Approve increase in the appropriation for the project by $34,000, to be fully reimbursed by Hennepin County ($14,000) and East Isles NRP ($20,000). 

      TPW Action Taken: Approved 
      Staff Report:  Midtown Greenway RCA 
       
Action Taken:  Approved

26. Railroad Crossing Surface Upgrades on 33rd Ave SE: 
      Authorize execution of an agreement with Minnesota Commercial Rail Road for the installation of railroad crossing surface upgrades on 33rd Ave SE in conjunction with the 33rd Ave SE Street Reconstruction Project (Como Ave SE to E Hennepin Ave).  

      TPW Action Taken:  Approved
      Staff Report:  Railroad Crossing Surface Upgrades RCARailroad Crossing Surface Upgrades Agreement
       Action Taken:  Approved

27.  Bid:
       OP 7625, Accept low bid of Building Restoration Corporation, for an estimated total expenditure of $218,912, to accomplish the exterior stabilization of the Fridley Filtration Plant and Pump Station No 5.

       TPW Action Taken:  Approved
       Staff Report:  Bid 7625  
       
Action Taken:  Approved

28.  Single Sort Recycling Program: 
       Authorize the proper City officers to exercise the option offered by Midwest Diesel & ABM Equipment & Supply to order four (4) cab and chassis, seven (7) packer bodies, and seven (7) sets of cart tippers needed for the new single sort recycling program at 2011 prices for a total of $1,287,424.  Funds are available in the current budget and no additional appropriation required.

       TPW Action Taken:  Approved
      Staff Report:  Recycling Program RCA 
       Action Taken:  Approved

29.  Traffic Management Center Upgrades Project: 
       a)  Authorize execution of an Agency Agreement with the Minnesota Department of Transportation allowing for the State to act as the City's Agent in accepting and disbursing federal funds for temporary staffing services for the Traffic Management Center; and
       b)  Approve resolution appointing the Commissioner of Transportation as the City's agent in accepting federal aid funds for eligible transportation-related projects.

       TPW Action Taken:  Approved
      Staff Report: Traffic Management Center Staffing RCAPowerPoint 
       Action Taken:  Approved

Receive and File

Referred by Transportation & Public Works Committee

30. Nicollet Ave at Lake St - Reopening Update:
      Receive and file report on implementation activities related to reopening Nicollet Ave at Lake St, in response to staff direction in 12/14/11 Budget Footnote "pp". (Also in CD 7/10

      TPW Action Taken: Received and Filed
      Staff Report: Nicollet Ave RCANicollet-Lake Area Map;  Project Milestones and Dates
       Action Taken:  Received and filed   

Discussion Items

31. Staff Direction Report:
      Report relating to analysis of revenues/expenses on "licensing" activities from Finance, Fire, Police and Regulatory Services Departments:
      a) 12/14/11 Budget Footnote "hh": "Minneapolis Police Department to report back to the Regulatory, Energy & Environment and Ways & Means/Budget Committees with a plan to ensure that salaries of MPD staff whose job duties engage in regulatory functions are paid for out of license fees, not general funds." (Refer to RE&E Committee)
      b) 12/14/11 Budget Footnote "jj": "Minneapolis Fire Department to report back to the Regulatory, Energy & Environment and Ways & Means/Budget Committees with a plan to ensure that salaries of MFD staff whose job duties engage in regulatory functions are paid for out of license fees, not general funds. Finance staff is directed to report about cost recovery models in all departments." (Refer to RE&E Committee)
      
c) 3/26/12: "Finance and MFD to examine and bring back to the Ways & Means/Budget Committee the amount difference expected in 2012 and options on how they will pay for those differences." 
      Action Taken 6/11/2012:  Postponed one cycle

      Staff Report:  Regulatory and Licensing Fee Recommendations-RCA, Contracting for Board-up Services-RCA
       Action Taken:  Approved Staff Recommendation for item c)

32. Relocation Expense Policy:
      Consider resolution approving the revised Relocation Expense Policy, receive and file the attached procedures that support the policy, and direct Human Resources to place the policy and procedures in the Policy Library.

      Staff Report: Relocation Expense Policy RCA; Policy; and Procedures
       Action Taken:  Postponed one cycle

Not on Printed Agenda

Coordinator

33. Minneapolis Foundation Fund for The 35W Bridge Project:
      Authorize entering into Memorandum of Understanding with the Minneapolis Foundation to act as the independent fiscal agent for The 35W Bridge Project. 

      Staff Report:  The 35W Bridge Project-RCA

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Committee Meeting:  July 16, 2012

Committee Actions Referred to the Next Council Meeting:  June 29, 2012

Web Site: http://www.minneapolismn.gov/council/committees/index.htm 

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Last updated Jun. 26, 2012