Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting
Monday, June 11, 2012
1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Hodges (Chair), Colvin Roy, Schiff, Glidden, Hofstede, and Tuthill (quorum 4)

Council Committee Coordinator:  Anissa Hollingshead (612) 673-2296 

Consent

City Attorney

1.   Legal Settlements:
      Authorize settlement of:
      a) Fred Farthing v. Officer David Hansen ($20,000); and
      b) Kurt A. Mencel v. City of Minneapolis ($100,000).

       Staff Report: Farthing v. Hansen Settlement-RCA, Mencel v. City of Minneapolis-RCA
      
Action Taken:  Approved

Convention Center and Procurement

2.   Bids:
      a) OP 7617, Accept low bid of Shaw-Lindquist Associates, Inc. for an estimated expenditure of $2,543,000, to furnish and deliver all labor, materials, equipment and incidentals necessary for the restroom renovation project for the Minneapolis Convention Center; and
      b) OP 7634, Accept low bid of Killmer Electric Company, Inc., for an estimated expenditure of $145,200, to furnish, deliver, transport, erect, install, configure and connect completely all material and equipment depicted on any bid package document or drawing to the City of Minneapolis for the Target Center Show Power project for the Minneapolis Convention Center.

      Staff Report:  Bid 7617, Bid 7634
       Action Taken:  Approved

Finance and Property Services

3.   CLIC Appointment:
      Approve Mayoral appointment of Jamil Ford, Ward 5, to the Capital Long-Range Improvement Committee, to fill the balance of an unexpired term through December 31, 2012.

      Staff Report:  CLIC Appt-Jamil Ford-RCA
       Action Taken:  Approved

4.   Bid:
      OP 7580, Accept third low responsive responsible bid of Ebert, Inc. (d/b/a Ebert Construction), for an estimated expenditure of $1,967,400, to complete the construction of the Emergency Operations Training Facility Apparatus Bay Addition Project for the Finance Property Services Department.

      Staff Report: Bid 7580, Supporting Materials  
       Action Taken:  Approved

Referred by Community Development Committee

Community Planning & Economic Development

5.   Small Business Technical Assistance Program:
      a) Establish the Small Business Technical Assistance Program and approve program guidelines;
      b) Approve amendment in 2012 CPED allocation by reallocating $100,000 from the Business Development Fund to the newly established Small Business Technical Assistance Program;
      c) Authorize negotiation & execution of contracts for the Program.

      Staff Report: Small Business Tech Assist RCA 
      CD Committee Action Taken: Approved
       Action Taken:  Approved

6.   2012 Metropolitan Council Livable Communities Demonstration Account (LCDA):
      a) Approve resolution authorizing submission & priority ranking of grant applications to the LCDA;
      b) Authorize changes to the processing of LCDA application fees.

      Staff Report: 2012 LCDA RCA; 2012 LCDA MAP; 2012 LCDA GUIDE; 2012 LCDA Ranking TOOL
      CD Committee Action Taken: Approved
       Action Taken:  Approved

Referred by Community Development and Public Safety, Civil Rights & Health Committees

7.    Community Development Block Grant (CDBG) Year 36 Public Service Funds:
       Authorize extension of time period to expend an estimated $51,000 in 2010 CDBG Year 36 public service funds for an additional year (thru 5/31/2013), with $30,000 in support of the Not Ready Now teen pregnancy prevention program through the School Based Clinic program at the Longfellow School for pregnant and parenting teens & $21,000 for the three Minneapolis Living at Home Block Nurse programs. (Also in CD)

       Staff Report:  CDBG Pub Svc Funds RCA
      
CD Committee Action Taken: Approved
       PSC&H Committee Action Taken: Approved
       Action Taken:  Approved

Referred by Public Safety, Civil Rights & Health Committee

Health and Family Support

8.   Contract Amendment:
      Authorize Amendment No. 2 to Contract C-27370 with Fairview Diagnostic Laboratories to extend the termination date to June 30, 2017, to allow for implementation of the Electronic Health Records interface at no additional cost to the City.

      Staff Report:  C-27370 Amendment-RCA
     
PSC&H Committee Action Taken: Approved
       Action Taken:  Approved

9.   Hennepin Youth Sports Program:
      Authorize execution of contract with Hennepin County to accept $7,900 for purchase of youth baseball equipment through the Minneapolis Youth Baseball Association; and Approve appropriation.

      Staff Report: Hennepin Youth Sports Grant-RCA 
      PSC&H Committee Action Taken: Approved
       Action Taken:  Approved

Police

10. Byrne Grant Award:
      Authorize acceptance of 2012 Edward Byrne Memorial Justice Assistance Grant Award in the amount of $306,344; and Approve appropriations to the City Attorney in the amount of $200,000 and the Police Department in the amount of $106,344.

      Staff Report:  Byrne Grant-RCA
      PSC&H Committee Action Taken: Approved
       Action Taken:  Approved

11. Veterinary Services:
      Authorize contract with the University of Minnesota, College of Veterinary Medicine for the care of K-9 service dogs, in an expected amount of $22,595 per year.

      Staff Report: U of M Vet Services Contract-RCA
      PSC&H Committee Action Taken: Approved
       Action Taken:  Approved

Regulatory Services  

12. Animal Care and Control Donations:
      Accept by resolution in-kind donations of dog and cat food and supplies, from the following individuals: Remington Edwards, Mary Wick and Melissa Hansen. 

      Staff Report: Animal Care & Control Donations-RCA
      PSC&H Committee Action Taken: Approved   
      
Action Taken:  Approved    

Referred by Regulatory, Energy & Environment Committee

Regulatory Services

13. Healthy Homes Thriving Communities Grant:
      Negotiate and execute contracts with the following service providers to correct home hazards identified by the Home Hazard Rating System and provide training as part of the grant award:
      Community Action of Minneapolis, $100,000
      Neighborhood Housing Service, $100,000
      Project for Pride in Living, $50,000
      Habitat for Humanity, $50,000
      Sustainable Resource Center, $50,000
      ClearCorp, $50,000
      ICP Green, $10,000.

      Staff Report:  Healthy Homes RCA 
      RE&E Committee Action Taken:  Approved
       Action Taken:  Approved

Regulatory Services and Procurement

14. Bid for Cutting and Removal of Weeds and Plant Growth:
      Accept low bid of Over The Top Inc. to accomplish weed cutting and plant growth removal for the Department of Regulatory Services. 

      Staff Report:  Weed Cutting Bid RCA
      RE&E Committee Action Taken:  Approved
       Action Taken:  Approved

Referred by Transportation & Public Works Committee

15.  2012 Parkway Paving and Lighting Projects:
       a)  Approve increase in appropriation for the Parkway Street Lighting Project by $1,544,300 from Minneapolis Park and Recreation Board (MPRB) funds; and
       b)  Approve increase in appropriation for the Parkway Paving Project by $1,000,000 from MPRB funds. 

      Staff Report:  Parkway Paving and Lighting RCA
       T&PW Committee Action Taken: Approved 
      
Action Taken:  Approved

16.  Asset Management Software RFP: 
       Authorize issuance of a Request for Proposals (RFP) for professional services for the implementation of Maximo Asset Management software for the Water Treatment & Distribution and Surface Water & Sewers Divisions.

       Staff Report: Asset Management Software RCA 
       T&PW Committee Action Taken:  Approved
       Action Taken:  Approved

17.  Hopkins System Improvements Project:
       a)  Authorize the negotiation and execution of a Master Funding Agreement with Metropolitan Council Environmental Services (MCES) for the Hopkins System Improvements Project; and
       b)  Authorize the negotiation and execution of a Subordinate Funding Agreement with MCES for reimbursement of City force work associated with the project.

       Staff Report:  Hopkins System Improvements Project RCA 
       T&PW Committee Action Taken:  Approved
       Action Taken:  Approved

18.  Bids:
       a)  OP 7611, Accept low bid of Bituminous Roadways, Inc., for an estimated expenditure of $181,000, for the 2012 Paving and Concrete Curb Project for the Water Treatment & Distribution Division; and
       b)  OP 7614, Accept only bid of Brown Traffic Products, Inc., for an estimated expenditure of $56,968, to provide programmable vehicle signal indications and pedestrian count-down signal indications for the Traffic Division.

       Staff Report:  Bid 7611Bid 7614 
       T&PW Committee Action Taken: Approved
       Action Taken:  Approved

Staff Directions

19:  Staff Direction Report:
       Report relating to analysis of revenues/expenses on "licensing" activities from Finance, Fire, Police and Regulatory Services Departments:
       a) 12/14/11 Budget Footnote "hh": "Minneapolis Police Department to report back to the Regulatory, Energy & Environment and  Ways & Means/Budget Committees with a plan to ensure that salaries of MPD staff whose job duties engage in regulatory functions are paid for out of license fees, not general funds."
       b) 12/14/11 Budget Footnote "jj": "Minneapolis Fire Department to report back to the Regulatory, Energy & Environment and Ways & Means/Budget Committees with a plan to ensure that salaries of MFD staff whose job duties engage in regulatory functions are paid for out of license fees, not general funds. Finance staff is directed to report about cost recovery models in all departments."
       
c) 3/26/12: "Finance and MFD to examine and bring back to the Ways & Means/Budget Committee the amount difference expected in 2012 and options on how they will pay for those differences." 
       Recommended Action:  Postpone one cycle
       Action Taken:  Postponed one cycle

       Related upcoming item:
       d) 4/9/12: "Finance and Regulatory Services Departments are directed to work with the Chairs of Ways and Means/Budget and Regulatory, Energy and Environment Committees to analyze the revenues and expenses of Regulatory Services and report back to the committees before 2013 budget markup."
       
No Action Required

20.  Staff Direction Report from Communications Department:
       a) 12/14/11 Budget Footnote "bb": "The Communications Department is directed to complete a best practices study into other models to address public, education, and government access television, and to report back to the Ways & Means/Budget Committee no later than June 20, 2012."
       b) 12/14/11 Budget Footnote "cc":  "The Communications Department is directed to request from MTN additional information about hours of original programming produced and broadcast, demographic information about contributing producers, training and utilization of studio space, and to report back to the Ways & Means/Budget Committee."  
       Recommended Action:  Postpone to July 30, 2012
       Action Taken:  Postponed to July 30, 2012

Postponed Item

Referred by City Council 4/27/2012

21.  2011 Internal Audit Annual Report:
       a) Recommendation of the Audit Committee that the following findings from Report No. 2011-07 "Bank Account Reconciliation, Bank Account Access and ACH Transaction Review" be discussed for possible action:
            1)  The finding that all authorized users of Commercial Electronic Office (the portal used by Treasury management to monitor and manage banking activities) having a high dollar wire transfer transaction limit represents unnecessary risks to the City; and
            2)  The finding relating to background checks for employees with high dollar wire transfer transaction responsibilities; and
       b) Recommendation of the Audit Committee that the Internal Auditor be included in the City's Department Leadership meetings.

       Staff Report:  2011 Internal Audit Annual ReportPowerPoint
      Action Taken May 7 and May 21:  Postponed 
       Action Taken:  Approved adoption of the management action plan regarding the findings in a) (1) and (2), and received and filed b)

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Committee Meeting:  June 25, 2012

Committee Actions Referred to the Next Council Meeting:  June 15, 2012

Web Site: http://www.minneapolismn.gov/council/committees/index.htm 

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Last updated Jun 11, 2012