Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting
Monday, March 26, 2012
1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Hodges (Chair), Schiff, Glidden, and Tuthill (quorum 4)
Absent:  Council Members Colvin Roy, Hofstede

Council Committee Coordinator:  Anne Roth (612) 673-3130 

Consent

City Attorney
1.   Legal Settlements:
Authorize the following settlements: a) Dorian Hay v. Adam Lewis and Michael Williams ($6,500); and b) Nicholas Dahl v. Peter Ritschel and the City of Minneapolis ($8,500).
Action Taken: Approved
Staff Report: Dorian Hay RCA; and Nicholas Dahl RCA
City Clerk
2.   Ward Budget Guidelines:
Adopt proposed Ward Budget Guidelines for Council Members offices.
Action Taken: Approved
Staff Report: Ward Budget Guidelines RCA; Proposed Guidelines
Convention Center
3.   Consultant Pool:
Authorize issuance of a Request for Proposals (RFP) to generate a consultant pool for Architectural, Engineering and Design services at the Convention Center and Target Center.
Action Taken: Approved
Staff Report: Consulting Pool RCA
Finance Department
4.   Capital Long-Range Improvement Committee (CLIC) Appointment:
Approve the following Council and Mayoral appointments to CLIC, to fill interim terms to expire December 31, 2012: a) Alexander Tsatsoulis; and b) Jacob Frey.
Action Taken: Approved
Staff Report: CLIC Appointment RCA 

Referred by Community Development Committee

5.   Seward Community Bike Walk Center (SCBWC):
a) Approve resolution authorizing the City to serve as fiscal agent pass-through for the Non-Motorized Transportation Pilot (NTP) Program funding award to the Seward Community Bike Walk Center and appointing MnDOT to serve as City agent to  accept the federal funds; 
b) Accept and appropriate the federal Non-motorized Transportation Pilot (NTP) funding award of $380,000 for Seward Community Bike Walk project;
c) Approve appropriation increases;
d) Authorize execution of Agency, Project Development and Funding Agreements with the State of Minnesota Department of Transportation and Seward Neighborhood Group, Inc. that are necessary to implement the Seward Community Bike Walk Center with federal Non-Motorized Transportation Pilot project funds.
CD Committee Action: Approved
T&PW Committee Action: Approved

WM
Action Taken: Approved
       Staff Report:   SCBWC RCA 
6.   Ambassador Press, Inc. (re 1400 Washington Ave N):
Consider resolution giving preliminary approval to the issuance of up to $6,000,000 in Tax-exempt Limited Tax Supported Development Revenue Bonds, Common Bond Fund Series 2012, to be issued through the Common Bond Fund and designating the bonds as bonds entitled to the security provided by Ordinance No. 87-OR-084, Chapter 424, Tax Reserve and Pledge Ordinance re facilitate expansion & equipping of a manufacturing facility.
 
CD Committee Action: Approved
Action Taken: Approved
 Staff Report:  Ambassador Press RCA
 
7.   Public Facilities Staff Time Report.
CD Committee Action: Approved
Action Taken: Approved
       Staff Report:  Pub Facilities Staff Time RPT

Referred by Public Safety, Civil Rights & Health Committee

Police Department

8.   Bomb Disposal Unit:
      Execute grant agreement with Minnesota Homeland Security and Emergency Management to receive $33,000 for use by the Bomb Unit for planning, exercises, training and equipment; and Approve appropriation.

PSC&H Committee Action: Approved
Action Taken: Approved

         Staff Report:  Bomb Disposal Unit RCA

9.   Auto Theft Prevention Program:
      Accept $200,392 and execute grant agreement with the Minnesota Department of Commerce to support existing program for two years to prosecute auto thieves and disseminate information to deter auto theft crimes; and Approve appropriation.

PSC&H Committee Action: Approved
Action Taken: Approved

         Staff Report:  Auto Theft Prevention RCA

Department of Civil Rights

10. Summer Clerkship Program:
      Accept grant award of $4,500 from the Minnesota Justice Foundation for the Complaint Investigations Unit to participate as a host "agency employer" in the Program; and Approve appropriation.

PSC&H Committee Action: Approved
Action Taken: Approved

         Staff Report: Summer Clerkship Program RCA

City Coordinator

11. Port Security Grant:
      Execute amendment to grant from Minnesota Department of Public Safety to accept $64,974 for an extension to complete the Port Wide Risk Management and Mitigation Plan; and Approve appropriation.

PSC&H Committee Action: Approved
Action Taken: Approved

         Staff Report:  Port Security Grant RCA

Department of Health & Family Support

12. The VOICE Project:
      Execute agreement with the Minnesota Department of Health to accept $15,000 in support of the Valuing Our Individual Cultures through Engagement project story based community dialogues; and Approve appropriation.

PSC&H Committee Action: Approved
Action Taken: Approved

          Staff Report:  The VOICE Project RCA

Referred by Transportation & Public Works Committee

13. Bassett Creek Shoreline Restoration:
a)   Accept a grant in the amount of $856,000 from the Bassett Creek Watershed Management Commission to fund Bassett Creek shoreline restoration;
b)   Approve appropriation increase of $856,000 for the project;
c)   Authorize the negotiation and execution of an agreement with the Bassett Creek Watershed Management Organization for funding the project, terms of which will include that the Park & Recreation Board (MPRB) will serve as the City’s contractor for the project; and that the city will enter into agreements with the MPRB and the city of Golden Valley to address issues related to the fact that the project is located partially in Golden Valley on land owned by the city, acting through the MPRB, and that upon completion of the project the city, acting through the MPRB, will assume responsibility for its maintenance; and
d)   Authorize the negotiation and execution of an agreement with the Minneapolis Park & Recreation Board to carry out Bassett Creek shoreline restoration work.

T&PW Committee Action: Approved

Action Taken: Approved

 

     Staff Report: Basset Creek RCAMap
 
14. Downtown Minneapolis Public Realm Conservancy Study:
      Approve resolution identifying the City of Minneapolis as a partner with the Minneapolis Downtown Council to provide $5,000 toward a study to determine the feasibility of creating a Downtown Minneapolis Greening and Public Realm Non-Profit Organization, an initiative in the Downtown Minneapolis 2025 Plan.
T&PW Committee Action: Approved
Action Taken: Approved
         
Staff Report:  Public Realm Conservancy RCA
 
15. Bids:
      a)  OP 7574, Accept low responsive bid of Tiller Corporation (d/b/a Commercial Asphalt Company), for an estimated annual expenditure of $5,500,000, to furnish and deliver bituminous mixtures as needed through December 31, 2012;
      b)  OP 7575, Accept low bid of Fischer Mining, LLC, for an estimated annual expenditure of $145,000, to furnish and deliver fine aggregate through March 31, 2013;
      c)  OP 7576, Accept low bid of Martin Marietta Materials, for an estimated annual expenditure of $149,250, to furnish and deliver gray/black class "A" aggregate through December 31, 2012;
      d)  OP 7582, Accept low bid of Graymont (WI) LLC, for an estimated annual expenditure of $2,000,000, to furnish and deliver quicklime to the Water Works Division;
      e)  OP 7590, Accept low bid of Cemstone Products Company, for an estimated annual expenditure of $745,715, to furnish and deliver Ready Mix Concrete and Concrete Equipment as needed through March 31, 2013; and
      f)   OP 7588, Accept low bid of Thomas and Sons Construction, Inc., for an estimated annual expenditure of $4,914,162.20, to finish and deliver all labor, materials, equipment and incidentals necessary to complete the Nicollet Avenue Reconstruction Project.
T&PW Committee Action: Approved
Action Taken: Approved
           Staff Report:  Bid 7574Bid 7575Bid 7576Bid 7582Bid 7590; Bid 7588

Discussion Items

Referred by Transportation & Public Works Committee
16. Capital Project Close-Outs:
a)  Receive and accept the final costs of various Bike, Lighting, Traffic, Paving, Non-Department and Property Services Operations project/program work thereby closing the projects; b)  Reallocate excess revenues and Net Debt Bonds to other Capital projects and adjust the appropriations accordingly; and c)  Request concurrence of the Board of Estimate and Taxation in the reallocation of already issued Net Debt Bonds.
T&PW Committee Action: Approved
Action Taken: Approved
            Staff Report:  Capital Project Close-Out RCAAttachment
Public Works
17. Graffiti on City Infrastructure:
Receive and file report. 12/14/11 Budget Footnote “ii”: “The Public Works Department is directed to determine a strategy for shifting the cost of cleaning graffiti off city infrastructure out of the Solid Waste Enterprise Fund and into the operating budgets responsible for maintaining the infrastructure where the graffiti lands. A presentation on the department’s graffiti clean-up strategy is to be made to the Ways & Means/Budget Committee.”
Action Taken: Received and Filed

   Staff Report: Graffiti on City Infrastructure RCA

Fire and Regulatory Services
18. Board Up Services:
Approve methodology for Memo of Understanding between the Minneapolis Fire Department and the Department of Regulatory Services regarding board up services.
12/14/11 Budget Footnote “ee”:
“Regulatory Services to return to the Ways & Means/Budget Committee with a renegotiated Memorandum of Understanding between Regulatory Services and Minneapolis Fire Departments.”

Action Taken: Approved MOU; and directed Finance and MFD to report back to Ways & Means Committee by April 30, 2012 on the amount difference in 2012 with options on how they will pay for it.

   Staff Report: MFD MOU Board Up RCA

 Not on Printed Agenda Items

911/City Coordinator
19. CenterPoint Energy Community Partnership Grant:
Accept grant funding ($2,500) from CenterPoint Energy for Public Safety Equipment to be used towards expansion of the First Watch Situational Awareness tool; requires 50% match that will be made from existing 911 general fund operating dollars.
Action Taken: Approved
            Staff Report:  CenterPoint Energy Grant RCA
Neighborhood and Community Relations (NCR)

20. Community Connections Conference:
      a) Receive and file report on the conference;
      b) Approve acceptance of in-kind donations and financial contributions from conference sponsors.
       CoW Action Taken:  a) Received and filed report, b) Approved.
      Action Taken: Approved

      Staff Report: RCA-Conference Rpt, CC Conference Rpt, PPT-CC Conference

 

Upcoming Items

Footnote “cc”: “The Communications Department is directed to request from MTN additional information about hours of original programming produced and broadcast, demographic information about contributing producers, training and utilization of studio space, and to report back to Ways & Means/Budget Committee.
Footnote "hh": "Minneapolis Police Department will report back to Regulatory, Energy & Environment and Ways & Means/Budget Committee with a plan to ensure that salaries of MPD staff whose job duties that engage in regulatory functions are paid for out of license fees, not general funds".
Footnote "jj": "Minneapolis Fire Department will report back to Regulatory, Energy & Environment and Ways & Means/Budget Committee with a plan to ensure that salaries of MFD staff whose job duties that engage in regulatory functions are paid for out of license fees, not general funds. Finance staff is to report back to Regulatory, Energy & Environment and Ways & Means/Budget Committee about cost recovery models in all departments".

 

Next Regular W&M Committee Meeting: 4/9/2012
Committee actions referred to the next City Council Meeting: 3/30/2012
Web Site: 
http://www.minneapolismn.gov/council/committees/index.htm

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05
Attention: If you need this material in an alternative format please call Ahmed Muhumud at (612) 673-2162 or email [email protected]. Deaf and hard-of-hearing persons may use a relay service to call 311 agents at (612) 673-3000. TTY users may call (612) 673-2157 or (612) 673-2626. If you have any questions regarding this material please call 311 or (612) 673-2046. Hmong - Ceeb toom. Yog koj xav tau kev pab txhais cov xov no rau koj dawb, hu (612) 673-2800; Spanish - Atención. Si desea recibir asistencia gratuita para traducir esta información, llama (612) 673-2700; Somali - Ogow. Haddii aad dooneyso in lagaa kaalmeeyo tarjamadda macluumaadkani oo lacag la’ aan wac (612) 673-3500. If you need a disability related accommodation, please contact: [email protected].

 

Last updated Mar 26, 2012

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Salary Compliance Notice:
State statute 471.701; Notice of Salary Compliance, requires that the City post for not less than 90 days
the job title of the three highest paid employees along with their base salary. For 2018 these were:
1. City Attorney, $186,490
2. Assistant City Coordinator Convention Center, $183,600
3. Director Public Works, $181,191

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