Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, November 15, 2010

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present: Council Members Hodges (Chair), Schiff, Colvin Roy,

Glidden, Hofstede, Tuthill (quorum 4)

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent

1. Legal Settlements:

Authorize two (2) legal settlements: a) Cherod Jones v. Minneapolis Police Department, et. al ($3,000); and b) Terry Williams v. City of Minneapolis ($3,000).

Action Taken: Approved

Staff Report: Charod Jones RCA; Terry Williams RCA

2. Property Early Warning System (PEWS):

Authorize proper City officers to a) execute a contract with Hennepin County to develop, maintain and license the Property Early Warning System (PEWS) application; and b) receive $226,002 from Hennepin County.

Action Taken: Approved

Staff Report: PEWS RCA

3. Bid for Landscape Improvement Project:

OP #7343, accept low responsive bid of Cedar Ridge Landscaping, Inc., to furnish and deliver all labor, materials, equipment and incidentals necessary for the construction of the Minneapolis Convention Center Landscape Improvement Project ($440,000).

Action Taken: Approved

Staff Report: Cedar Ridge Landscaping RCA

4. 2010 Property Tax Special Assessment of Delinquent Utility Charges:

Approve special assessment of delinquent charges.

Action Taken: Approved

Staff Report: 2010 PropertyTax Assmts RCA; and Report

5. Computer Sciences Corporation (CSC):

Authorize proper City officers to negotiate and execute (5 year) contract with Computer Sciences Corporation for the provision of a Risk Management Information & Claims Processing System for a perpetual-use license of $313,000. Web Services maintenance & hosting fee is at an annual cost of $48,584 for year 1 through 3; year 4 & 5 is at the annual fee subject to the annual CPI increases or up to 4% whichever is lower. Contract shall begin approximately on December 1, 2010.

Action Taken: Approved

Staff Report: CSC Contract RCA

6. 2011-2015 METP Master Contracts:

Authorize Master Contracts for the period 1/1/2011 to 12/31/2015 with Eligible Providers List of community agencies and governmental entities, with staff being authorized to issue Fund Availability Notices when project funds become available, as long as the total amount of the Master Contract is not exceeded.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: METP New Contrs RCA; METP New Contrs ATTACH

7. Donation of Travel Expenses:

a. Accept donation of travel expenses to send four City employees to Eldoret, Kenya to conduct firefighting training (estimated value $8,400).

b. Approve donation of surplus firefighting supplies to the City of Eldoret.

PS&H Committee Action: Approved

Action Taken: Approved

Staff Report: Travel Donation RCA

8. Standard Sidewalk, Inc. Contract Amendment:

Increase the contract with Standard Sidewalk, Inc. by $310,000, for a revised contract total of $2,224,600, to allow for work in excess of the original contract amount. No additional appropriation required.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Standard Sidewalk Contract RCA

9. Central Corridor LRT Project Subordinate Funding Agreement:

Authorize the negotiation and execution of Subordinate Funding Agreement 4 with the Metropolitan Council for the City to pay $17,600, or 8.8%, of the construction costs associated with the E River Pkwy Storm Water BMP. Funds are available in the 2010 Sewer Budget.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Subordinate Funding Agreement RCA ; Bids ; Agreement

10. Cedar Lake Trail, Phase III:

Authorize the execution of the final settlement agreement for easements with Land Partners II, LLP for the Cedar Lake Trail Project, Phase III.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Cedar Lake Trail RCA ; Resolution

11. Acceptance of Condemnation Settlement with Mn/DOT:

Accept payment of $139,000 from Mn/DOT for the negotiated condemnation settlement relating to property on the east bank of the Mississippi River adjacent to the easterly edge of the I-35W Bridge.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Condemnation Settlement ; Map

12. Storm Tunnel System Accelerated Reconstruction and Rehabilitation:

a) Amend the 2010 Capital Budget by increasing the Storm Drains & Tunnel Rehab Program appropriation by $5,200,000, to be funded through stormwater revenue available in the Stormwater Fund balance;

b) OP 7357, Accept low bid of Keys Well Drilling, in the amount of $177,750, to complete the 10th Ave Tunnel Dewatering Wells; and

c) OP 7362, Accept low bid of Engineering and Construction Innovations, Inc., in the amount of $1,165,835, to complete the construction of the 10th Ave Storm Tunnel Outlet Replacement Project.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Storm Tunnel Rehabilitation RCA ; Bid 7357 ; Bid 7362

13. Municipal Parking System:

a) Approve selection of Ampco System Parking as the operator of the Municipal Parking System for the period commencing April 1, 2011 and continuing for up to three years, with two single-year extension options; and

b) Authorize the negotiation and execution of an agreement for the operation of the Minneapolis Off-Street Parking System with Ampco System Parking.

T&PW Committee Action: Approved

Action Taken: Sent forward without recommendation

Staff Report: Municipal Parking System Operator RCA

14. 2011-2014 Public Works Consulting Pool:

Authorize negotiation and execution of a master service agreement with each of the 29 successful firms for the Public Works Consulting Pool. The length of the agreement will be from February 15, 2011 to February 14, 2014, and each master services agreement will be limited to a maximum of $2,500,000 with a maximum fee per scope of service (project) of $500,000.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Public Works Consulting Pool RCA

Public Hearing

Scheduled Time: 1:45 p.m.

15. Ethical Practices Board:

Public hearing

Action Taken: Held Public Hearing - No Action Taken

Staff Report: David Odenbach RCA

Discussion

16. Electronic Communications Policy:

a) Approve revised policy, establishing the Citys official World Wide Web and email domain name as Minneapolismn.gov and to require departments to get approval from Communications and BIS if they want to use alternate email or World Wide Web domain names; and b) Receive and file procedures.

Action Taken: Approved

Staff Report: Electronic Communications Policy RCA; Policy and Presentation

17. 3rd Quarter 2010 Financial Status Report:

Acceptance of report.

Action Taken: Received and filed

Staff Report: 2010 3rd Qtr RCA ; and Report

Upcoming Dates

November 18, 2010    (6:05pm) Adjourned City Council Meeting - Public Hearing on Levy & Budget

November 19, 2010    (9:00am) Special Joint T&PW and W&M/Budget Committee meeting

Consideration of recommendation of Review Committee for landscape architect services for Peavey Plaza.

December 6, 2010      (1:30pm)     Regularly Scheduled W&M/Budget Committee meeting

December 7, 2010      (9:30am)     Adjourned W&M/Budget Committee Meeting - Budget Markup I

December 8, 2010      (9:30am)     Adjourned W&M/Budget Committee Meeting - Budget Markup II

December 13, 2010    (6:05pm) Adjourned City Council Meeting - Adoption of the 2011 Budget

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, December 6, 2010

Next City Council Meeting: Friday, November 19, 2010

If you need this material in an alternative format please call Ahmed Muhumud at (612) 673-2162 or email Ahmed.Muhumud@minneapolismn.gov Deaf and hard-of-hearing persons may use a relay service to call 311 agents at (612) 673-3000. TTY users may call (612) 673-2157 or (612) 673-2626.

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Last updated Oct. 18, 2011