Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, April 26, 2010

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members: Council Members Hodges (Chair), Schiff, Colvin Roy,

Glidden, Hofstede, Tuthill (quorum 4)

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. Legal Settlements:

Authorize two (2) settlements: a) Phillip Kelly ($16,410.58); and b) Rolando Demetrio Ruiz ($75,000).

Action Taken: Approved

Staff Reports: Phillip Kelly RCA; Rolando Demetrio Ruiz RCA

2. Ranked Choice Voting - 2009 Election Administrative Costs:

Receive and file report. (Also in Elections)

Action Taken: Received and Filed

Staff Report: RCV Cost Report RCA

Web Links: RCV Minneapolis Method Story; Fact Sheet for 11/03/09 City of Minneapolis; Ranked Choice Voting Updates on Planning and Implementation; Report on the Education and Outreach Activities

3. Capital Long-Range Improvement Committee (CLIC) Appointments:

Approve the following (1) Council appointment, and (2) Mayor appointments to CLIC, to fill interim terms to expire December 31, 2010: a) Steve Benson; b) Michael Sable; and c) Zach Mullinax.

Action Taken: Approved

Staff Report: CLIC Appointments RCA

4. General Obligation Tax Increment Refunding Bonds:

Approve resolution requesting the Board of Estimate & Taxation to issue General Obligation Tax Increment Refunding Bonds in compliance with applicable Minnesota Statues; and Authorize Chief Financial Officer to award the bonds to the successful bidder.

Action Taken: Approved

Staff Reports: Refunding General Obligation TIF Bonds RCA; Resolution

5. Environmental Remediation Grant Applications, Spring 2010 Grant Round:

a) Authorize application to the Minnesota Department of Employment and Economic Development (DEED) Contamination Cleanup and Investigation Grant Program for environmental remediation and/or investigation funding for the following projects: 3100 Excelsior Blvd, Linden Hills and New French Bakery;
b) Authorize application to the Metropolitan Council’s Tax Base Revitalization Account (TBRA) Grant Program for environmental remediation and/or investigation funding for the following projects: 4 th Street Flats, Linden Hills, New French Bakery, New Millennium Charter School, and North Loop Gateway;

c) Authorize application to the Hennepin County Environmental Response Fund (ERF) for environmental remediation and/or investigation funding for the following projects: 4 th Street Flats, 3100 Excelsior Blvd, Broadway Green Apartments, J. Jerome Boxleitner Place, Linden Hills, New French Bakery, New Millennium Charter School, North Loop Gateway, SEMI (West Pond), and Trinity First Terrace; and

d) Approve resolutions authorizing appropriate City staff to submit applications.

CD Committee Action: Approved, as amended to delete the 3100 Excelsior Blvd project from all lists (DEED and Hennepin County ERF).

Action Taken: Approved, as amended to add 3100 Excelsior Blvd. project back to the lists (DEED and Hennepin County ERF) and resolutions.

Staff Report: Environmental Spring RCA

6. Upper Harbor Terminal Operating Budget for 2010:

Approve.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: Upper Harbor RCA

7. Grain Belt Office Building Repairs (1215 Marshall St NE):

Approve appropriation increases relating to actions needed to correct water issues: Increase LaSalle Plaza Fund by $220,295; Increase revenue budget in Common Project Uncertified by $220,295; Increase Common Project Uncertified Fund by $220,295.

CD Committee Action: Approved, as amended to structure the $220,295 from the Common Project Uncertified Fund as a capital advance.

Action Taken: Concurrence with CD action

Staff Reports: GrainBelt RCA; GrainBelt ATTACHMT1; GrainBelt ATTACHMT2

8. 2010 Community Development Block Grant & Consolidated Plan budget:

a) Approve revision to adopted CDBG & Consolidated Plan budgets based on the actual (final) 2010 Federal appropriation & based on City Council direction; b) Direct Finance Department to adjust Consolidated Plan and CDBG appropriation levels as identified on attached Financial Schedule 4 from the 2010 Budget; c) Amend the "Directions to Staff" footnotes to the Resolution 2009R-586 adding the following directions: "rr.1) That the proper City officers be authorized to execute and/or amend contracts to carry out the intent of the 2010 Consolidated Plan program allocations, as further detailed in the 2010 Adopted Budget book, Schedule 4 – CDBG Program, to included CDBG, HOME, ESG, and HOPWA entitlement grants, rr.2) That the proper City officers be authorized to enter into any necessary grant agreements with the Department of Housing and Urban Development to receive Fiscal Year 2010 Consolidated Plan funding."

CD Committee Action: Approved

Action Taken: Approved

Staff Reports: ConPlan Budget Adjust RCA; ConPlan Budget Adjust ATTACHMT

9. Lead Prevention Services:

Execute contract with the following agencies for lead poisoning prevention services for the period June 1, 2010 through August 31, 2012:
a. Sustainable Resources Center Inc ($95,000)
b. ClearCorps USA, Inc ($85,000)
c. Environmental Justice Advocates of Minnesota ($35,000)
d. Southeast Asian Community Council, Inc ($35,000).

PS&H Committee Action: Approved

Action Taken: Approved

Staff Report: Lead Services RCA

10. MPD Personnel:

Fill Captain position in Strategic Information and Crime Management Division.

PS&H Committee Action: Approved

Action Taken: Approved

Staff Report: MPD Captain Rept

11. 35W Bridge Collapse Detour Routes Street Resurfacing Project:

a) Order the City Engineer to proceed with the work and adopt special assessments in the total amount of $1,852,395.09 for the project; and

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $1,852,395 for the project, with the bonds to be paid for from special assessments.

T&PW Committee Action: Approved. Staff directed to notify qualifying property owners of the special assessment deferment process.

Action Taken: Approved

Staff Report: 35W Detour Routes Street Resurfacing

12. Lynnhurst (Phase VI) Street Renovation Project:

a) Order the City Engineer to proceed with the work and adopt special assessments in the total amount of $642,966.32 for the project; and

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $642,960 for the project, with the bonds to be paid for from special assessments.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Lynnhurst Street Renovation Project

13. 54th St W / Diamond Lake Rd Street Resurfacing Project (Lyndale to Stevens Ave):

a) Order the City Engineer to proceed with the work and adopt special assessments in the total amount of $181,201.46 for the project; and

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $181,200 for the project, with the bonds to be paid for from special assessments.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports: 54th St W / Diamond Lake Rd Street Resurfacing ; Map

14. Prospect Park Area Street Resurfacing Project:

a) Order the City Engineer to proceed with the work and adopt special assessments in the total amount of $738,341 for the project; and

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $738,340 for the project, with the bonds to be paid for from special assessments.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports: Prospect Park Area Street Resurfacing ; Map

15. Oak Hill Area Phase II (East Half) Street Resurfacing Project:

a) Order the City Engineer to proceed with the work and adopt special assessments in the total amount of $960,911.76 for the project; and

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $960,910 for the project, with the bonds to be paid for from special assessments.

T&PW Committee Action: Approved. Staff directed to extend the term of the assessment repayment period for the properties located at 8 W 60th St (PID 22-028-24-34-0118) and 6015 Blaisdell Ave S (PID 22-028-24-34-0022) owned by Richfield Lutheran Church.

Action Taken: Concurrence with T&PW action

Staff Reports: Oak Hill Area Street Resurfacing; Map

16. Areaway Abandonment (1000 Marquette Ave):

Authorize execution of Change Order No 1 to the contract with Constructions Results Corporation, increasing the contract by $15,002.58, to allow for work required by unforeseen conditions and plan revisions not included in the original scope of the contract.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Areaway Abandonment

17. Bid:

OP 7270, Accept low bid meeting the specifications of Archetype Signmakers, Inc., in the amount of $188,724.40, to furnish and deliver ramp identification and pedestrian way-finding signage to the Traffic & Parking Services Division.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Bid 7270

Set Public Hearing - May 24, 2010

18. Nicollet Mall 2011 Operating Budget:

Set public hearing

Action Taken: Public Hearing set as indicated

Staff Report: Nicollet Mall 2011 Budget RCA

Discussion Items

19. 2009 Financial Statement Audit:

Receive report on Entrance Meeting.

(W&M action taken 2/22/2010 - Received and filed report; referred to Audit Committee)

Audit Committee Action: Forwarded back to the Ways & Means/Budget Committee

Action Taken: Received and Filed

2/22/2010 Staff Reports: Financial Statement Audit RCA; Financial Statement RPT

2010 Supplemental Budget

20. Budget Mark-up:

Consider Mayor’s recommended 2010 Supplemental Budget.

Action Taken: Approved, as amended

Staff Report: Mayor’s Recommended Supplemental Budget

Postponed

21. City Financial Policies:

Authorize amendments to the Citys financial policies to expand independent board recoupment policy. (WM Action taken 11/9/2009: Approved; Council: Postponed 11/13/2009; 12/4/2009, 12/18/2009)

11/9/2009 Staff Report: Financial Policies RCA

Supplemental Budget Adoption

April 30, 2009           (9:30am)    City Council Meeting / Ways & Means/Budget Reports

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, May 10, 2010

Next City Council Meeting: Friday, April 30, 2010

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Last updated Apr 16, 2012